updating right of way manuals florida’s procedures

UPDATING RIGHT OF WAY MANUALS

FLORIDA’S PROCEDURES

Processes for Updating Manuals

Regularly Scheduled Department Reviews

Program Manager Reviews (Incident Specific Changes)

Internet Accessible

Standard Operating System

FORMS AND PROCEDURES OFFICE

Biannual Review of Each Procedure

Monthly Review Notification

Scheduled Review Notices for End UsersIn accordance with Section 5, Scheduled Reviews, of Procedure No. 025-020-002, Standard Operating System, procedural documents are scheduled for periodic review every 24 months  for continued need or updating. In accordance with Section 11, Policies, of Procedure No. 025-020-002, Standard Operating System, policies are reviewed by the Executive Committee annually (Transportation Policies in September and Administrative Policies in March).The following is a list of procedural documents approaching their scheduled review date. Users are encouraged to review any documents that may impact their functional area and submit any comments or suggestions for improvement to the applicable Central Office contact person, with a copy to Forms and Procedures, MS 18, or OP936TA, by 7/1/2005. Offices or districts should combine comments into one response. District comments must be coordinated through the District Secretary. If there are NO COMMENTS, no response is necessary.Central Office contact people are NOT required to respond to this notice. In two months you will receive a separate notice requiring response based on any comments received.Procedural Documents Scheduled for User ReviewTopic No. Title Contact Office

MS575-070-050 Motorist Information and Highway Advertising Wayne Strickland Right of

Standard Operating System

Concurrence on

Revisions

Law of the Agency

PROCEDURES:High Level

Documents

Specific Directives From The Secretary

Incident Specific Changes

Program Managers

• Consistent Monitoring/Revising

• Evaluated for Performance

Incident Specific Changes

CHANGES

Federal

Requirements

Incident Specific Changes

CHANGES

Case

Law

Incident Specific Changes

CHANGES

State Law

Incident Specific Changes

CHANGES

Identified During

Quality Assurance Reviews

High Level Approval

Executive Board Has Final Approval Of All Revisions.

Secretary Must Promulgate.

Updating Right of Way Manauals

HISTORY MUST

BE MAINTAINED

Role Played By FHWA

• Participate in biannual on-line reviews.

• Review specific Procedure changes.

Procedures Available On-Line

Approved Procedures are Maintained on Department’s Internet Web Site.

Thanks For Your Attention!!!

• Regularly Scheduled Department Reviews• Program Manager Reviews (Incident Specific)• No Stress at FHWA 5-Year Review.