unyson portal sop - toysrus vendor|extranet - home · web viewif the location you need to ship from...

Unyson Portal SOPFor assistance contact: TRURouting@unyson.com

Unyson Team Queue - 866-824-6910

1.1 Once you receive your PO from Toys R Us, go to https://www.myunyson.com/ to route your order

1.2 Sign in using your User Name and Password, Click Login. If you do not have a user name and password you can click “Complete Access Request Form” and select “Supplier”

Now you will need to fill out the User Account request form. Once finished you will need to finish the math problem below to ensure you are not an automated system and then click submit. Your username and password will then be emailed to you from Hub IT Service.

After you login, you will reach the following screen: Click on “Location Create” in the left hand column.

Fill in all marked fields on the Identification tab, and click Save, then click the Roles button at the bottom

On the Roles tab, click on New Location Role Profile

Set the Location role to SHIPFROM/SHIPTO and click Save, then click Routing to move to the next tab, and Communication and Remarks on the following tab to move to the final tab that requires updating.

On the Communication and Remarks tab, fill out any contact information that is available for the new location, then click Finished.

Note: The tabs at the top cannot be clicked, and have to be cycled through using the button at the bottom until all necessary tabs are filled (through Communication and Remarks), then click Finish at the top.

Once you have created your location you are ready to start routing PO’s. Keep in mind you will need to create locations for any and all addresses

that you ship from.

To start routing click on the Release PO link in the image below.

This will bring up the following screen:

Under the “PO Number” field, you will need to enter the PO # provided to you by Toys R Us.

Click “Search”

Once the system finds the PO it will bring up a list of results. If you have multiple line items on the purchase order they will all be displayed in the results of your PO search. There are several headers across the columns at the top of the

search results. There are several headers with a * that are required to be updated in order to route the PO. The process to do this is explained in detail below. Before moving on to how to route you also will need to take note on a few dates that are listed in the portal. Ship Date Effective and Ship Date Expiration : Ship date effective is the earliest date in the ship window. The date you choose to ship must not be later that the ship date expiration. You are open to route your

orders 10 days prior to the ship date effective and no later than 3 days prior to the ship date expiration. Please keep in mind that Vendor Compliance for Toys R Us demands that orders must be routed 3 full business days or 72 business

hours prior to the ship date effective.

To Start Routing: Click the check box(s) next to it. If you have multiple items on that PO you can update each line individually or update them all at once. Check one or all items and click the mass update button shown below the red

arrow.

*You cannot over release piece quantities. If you enter more pieces than what is listed on the PO then the system will not let you route. It is important to note that you need to enter the pallet count for your LTL shipment on a single line

item. If you update the pallet count while every line is checked it will multiply your pallet count by the line count. *

The following information box will pop up and you must fill out: Source Location, NMFC Class, Ship Date, Load Type. Weight, Volume, pieces and Pallet count must be updated on line items individually.

When updating these you can double click on the cell with the quantity you need to change.

Update the box that pops up and hit OK, but make sure to hit the save button when finished to ae your changes.

You can also check the box next to the line item and use the mass update function to update these values.

Below is the description and guidelines on how to update each value field.

Source Location- Click the blue "List" button to show your Locations . The city and state for your location should match the PO city and state. If the location you need to ship from is

not listed then you will need to create a new location. This process is explained at the bottom of this SOP. NMFC Class- Based on weight and volume every shipment has an NMFC class. This code is the standard for

freight identification and classification as described by the NMFTA (Click here to Learn more about NMFC...) Ship Date – You will need to enter the date that the freight is ready for pickup. For TL and IML loads you will be

contacted by the carrier for an appointment for pickup after you receive the tender summary from Unyson. For LTL pickups under 750 cube you will need to enter the date the freight will be ready during your normal business

hours. If a pickup window needs to be accommodated by the Unyson LTL carrier you will need to put a time window no less than 3 hours in the carrier instructions when you confirm quantities. This process is outlined

below.

Pallets – You will only need to enter pallet count if you are shipping LTL. For Full Truckloads you can enter 0 (zero) for the value and select Floor Loaded on the Load Type. DO NOT UPATE THE PALLET COUNTS WITH MULTIPLE LINE ITEMS CHECKED. YOU MUST UPDATE TOTAL PALLETS FOR THE ORDER ON 1 LINE ITEM.

Load Type – This indicates how you are shipping your freight. On pallets or Floor loaded? Stackable or Non Stackable?

Pieces/ Weight/ Cube – it is only necessary to adjust these values if what you are shipping does not match the PO ordered amount. The ordered values on the PO will transfer over to the routing submission automatically. Do not update pieces weight or cube with multiple line items checked. You must udate these values on line

items individually.

Once finished filling out the mass update box then you can click save.

Once this window pops up it means you have updated the information. Go ahead and hit close.

Once all updates are made and you are ready to finish routing. Check the boxes for all line items for your PO and click Confirm Quantity.

This window should pop up and you will need to make sure the information listed here is correct. If your shipment is under 750 cube and will be shipping LTL be sure to add the pickup appointment window in the carrier instructions (If

Available) and click SAVE. If this window did not populate and you received an error please skip to the last page for help.

Now that this has been completed Unyson will follow up via email when a carrier has been selected. The email will also contain your Routing ID #.

Unyson LTL Shipments

After routing your orders Unyson will begin the planning process to select a carrier. For any Unyson LTL cross dock shipments Unyson will be sending you an email notifying you that your order will move LTL through a

cross dock. At that time you are expected to log into the Unyson portal and update the pallet count if you did not do so in the steps above. You will also be given the opportunity to update the ready date or add a pickup appointment if you need more time to palletize your freight. Please follow the steps below to complete this

process once you receive the email from Unyson. This portion of the SOP will be included as an attachment in the email.

Updating the pallet count

1. Log into the Unyson portal as you normally would.

2. Click on Release PO

3. Enter the PO on the Order Release ID Field

4. Once your PO lines are pulled up use the slider bar to slide over to the pallet count field. And double click the cell to change it. Make sure to click the save button when finished. Once saved the pallet

count will be transferred to the Routing Submission. *Remember you should only update 1 line item with the pallet count for the whole order.*

Updating the Pickup date or Pickup Appointment (pickup appointment is for California vendors only)

1. Log into the Unyson portal as you normally would. 2. Click on the Order Pickup Appt link

3. Enter your PO in the Order Release ID field and click search.

4. Check the box next to the PO and click Actions.

5. When the window appears click “Add Order Release Event”

6. A new window will pop up that will allow you to add the event for pickup.a. For the quick code you will need to type OP

b. Click on the calendar icon to select the date for pickup. c. In the event comments add the pickup window or hours of operations for the LTL carrier. If you

are shipping out of California you will need to use the appointment time in the date calendar. Any other shipping locations outside of California cannot use appointment times for LTL.

Industry standard for LTL pickups is that carrier have the hours of operation and at least a 3 hour window to complete the pickup.

d. Click the save button to save the event to your routing submission

Please see below for trouble shooting common errors…

Possible Errors you may run into when confirming quantities:

If you receive the message below it means you have multiple items on your PO and you did not release them all. Please repeat the steps above for any remaining line items as well. Make sure all are checked to confirm quantities.

If you receive this error it means that you have chosen an incorrect ship date. You can go back to the mass update section to enter the corrected ship date. You only need to fill out the correct ship date and hit save.

If you receive this message it means that you have added too much weight or cube to the order. Please check the PO again for the correct quantities and reach out to Unyson if an adjustment needs to be made.