unc fit update unc controller’s workshop may 7, 2012
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UNC FIT Update
UNC Controller’s WorkshopMay 7, 2012
Page 2
UNC FIT Update
► 2012 Campus Monitoring Visits
► Opportunities for System-Wide Improvement
► E-Procurement Initiative
► HR Data Mart Initiative
Page 3
UNC FIT Update2012 Campus Monitoring Visits
Existing Process Areas► General Accounting► Contracts & Grants► Financial Aid
New Process Areas► Capital Assets► Student Accounts
Page 4
UNC FIT Update2012 Campus Monitoring Visits
Summary of Observations – General Accounting
► General Observations and Issues Identified
► KPI Reporting
Page 5
UNC FIT Update2012 Campus Monitoring Visits
Summary of Observations – Contracts and Grants
► General Observations and Issues Identified
► KPI Reporting
Page 6
UNC FIT Update2012 Campus Monitoring Visits
Summary of Observations – Financial Aid
► General Observations and Issues Identified
► KPI Reporting
Page 7
UNC FIT Update2012 Campus Monitoring Visits
Summary of Observations – Capital Assets
► General Observations and Issues Identified
► KPI Reporting
Page 8
UNC FIT Update2012 Campus Monitoring Visits
Summary of Observations – Student Accounts
► General Observations and Issues Identified
► KPI Reporting
Page 9
UNC FIT Update
Opportunities Identified for System-Wide Improvements► Partnership with Attorney General’s Office Portal / Integration Efficiencies
Consistency of Collection Referrals
► Partnership with Office of State Budget and Management
Set-off Debt Policy & File Sharing
► Partnership with Office of State Auditor
Fully Depreciated Assets Guidance
► UNC Tax Guidance► Other Possibilities
Page 10
UNC FIT Update
E-Procurement Initiative► UNC Procurement Officer: Lisa Fleischman► Catalog Enablement (July 2012)
Office Depot, Staples, Fastenal, Xerox AudioVisual
► Forms Enablement (First Quarter FY 2013)► ROI / KPI Reporting (First Quarter FY 2013)► House Select Committee - E-Procurement ► DOA Strategic Sourcing► Purchasing Efficiencies
Page 11
UNC FIT Update
HR Data Mart Initiative► EPA Data complete for all but one campus by May 1st
► JCAT info for all campuses by June 30th
► Public Information View by July 1st
► Cross Campus Sharing early FY 2013► Committee Work Underway
PDF/HR Data Mart Compares Non Temporary Employees Identification
► Ongoing Reporting and Development
Page 12
QUESTIONS
UNC FIT Update
Page 13
Gwen Canady
UNC FIT Project Management Officer
gcanady@northcarolina.edu
Ken Craig
Associate VP for University Business Operations and Shared Services
craigk@northcarolina.edu
Contact Information
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