uan year end update - ohio township association...services presentation is available on the uan...
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{UAN Update
Bob Walter and Angela Muller
DAVE YOSTOhio Auditor of State
1
• Cyber Securityo
ber SecurityMalware/Virus Protection
oMalware/VirusFree Training
•o Free Training
Recent Enhancementso
cent EnhancementsDuplicate Purchase Orders
oDuplicate Purchase OrdElectronic Signatures
oElectronic SignPositive Pay
•o Positive
Reminderso
minders2007 Close / / AFRR Deadline
o2007 Close / AFRA R DeadlineDAnnual Financial Report and Notes
oAnnual Financial ROhio Checkbook
oOhio ChODJFS
heckbookChSS Report
oODJFSS ReportRWithholding Payment Adjustments
oWithholding Invoice for
Payming r r UAN
ment AdjuymNN Services
•o Invoice fo
What’s Nextohat s Next
Version 2018.2 o
Version LGOC
2018.on CC and
.2 018.dd UANNN Training Classes
•o LGOCC a
Questions
Agenda
2
Cyber Security
3
• Four packages prere-e installed on your new w UANN Dell hardwareo
p g pWindows Defender
o Malwarebytes Anti Ransomwareo
yMalwarebytes Anti Malware
oy
Malwarebytes Antitnt -ii-Exploit• The e UAN
y pNN Security Update dddocument and video are available Thee U
on the NN SecuritySUANU
eee UANLinkitykk at
pdy Uyatataa : on thee UANLinkU k aata :
https://uanlink.ohioauditor.gov/training/hardware/default.html
kages prree- nstalled on your newnin w UANU N Dell harD
Malware/Virus
4
•• Windows Update•
p•• Other Updates
op
oo Adobe oo Office 2016oo Javao
JJo Malwarebytes
Wi d U d t
Approved Software Updates
5
oo Used for day to day y operations
oo Used for installations/updates of softwareo
po Protects you from unintentionally installing unwanted malwareo
yo Password for account:
yt: t FiscalOfficer
Do o not remove these accounts or change o ot remove these accounts or changnoUANInstaller account password!
Administrator Password
6
UANUser Account
UANInstaller Account
• Training g is available at: t: https://uanlink.ohioauditor.govov/ v/ -/ --> TrainingT g avaisProfile Login
og
Password is: cap
Cyber Security Training
7
Recent Enhancements
8
Duplicate Purchase Orders
9
Duplicate Purchase Orders
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Electronic Signatures
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Electronic Signatures
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• Fraud detection tool offered by many banks• Matches key information in checking account transactions
presented for payment to determine whether the bank should complete the transaction.
• For a detailed overview and ‘how to’ steps, open the UANapplication and go to Accounting Maintenance Positive Pay Setup and then click the links below the FAQs menu located in the lower left corner.
tion tool offered by many banks
Positive Pay
13
Reminders
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•• Each h local government is required to submit their Annual EachE h ocal governmloFinancial Report
ment is reqrnmrtrt (AFR) to
quired to submit their Annus reqoo the Auditor of State within
ual nnun n 60 Financial Reporrt AFR) to(A o he Auditor of State wth
days of the end of the fiscal year. Meeting this days of the end of the fiscal year. Meeting this requirement for UAN members occurs when the 2017 requirement for UAAFR file (or disc)
UAc) c) is
N members occurs wANA ss received by UAN.
•( ) y
•• Corresponding to this deadline, Temporary y Mode e expires Corresponding to this deadline, TemC60 days after the end of the fiscal
mporaryy ModeM e xpires exTemalal year. After Temporary 60 days after the end of the fiscaal ear. After Temporaryye
Mode expires you cannot post 2018 transactions until Mode expires you cannot pofiscal year 2017 is closed!
•• EachE h ocal government is required to submit their Annuallo
2017 Close / AFR Deadline
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Annual Financial Report •• Each local government must publish a notice Each local government must publish a nE
in the local newspaper that the AFR is in the local newspaper that the AFR is complete and is available in the office of the complete and fiscal officer.
••• The AFR submission must include the ‘Notes The AFR submission must includTto the Annual Financial Report’
•p
• How do I verify that Auditor of State (AOS) How Hhas
do I verify thow s s received the
hat Ay the e AFR
ut ARR?
ooo Instructions are on pages 282828-88-29 in the 2017 Year End o Instructions aIProcedures.
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January’s most Frequently Asked Question: •J y q y•• I have everything completed on the Year End I have everything completed on the Year End I
Checklist, but it will not let me close 2017. The only Checklist, but it will not let me close 2017. The onproblem seems to be a red ‘X’ on tab 4C next to problem seems to be a red X on tab 4C next‘Notes & Documents’. How can I fix this? oo ANSWER: You are required to adddd-dd-in the Notes to the o ANSWER: You are required to adA dd n the Notes to the nin
Annual Financial Statements before closing the fiscal Annual Finanyear 2017.
tl A k d Q
Notes
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•• Information about addingng-g-in notes can be found in InformaIpages 59
ationa5959-
n about addinngg n notes can be fninationatio99--62 of the Year End Procedures.
• For assistance with preparing the Notes to the Annual Financial Statements prior to adding them into UAN, a training video and handout from a Local Government Services presentation is available on the UAN website. . To Services preseaccess, go to
entationeseo https://
n is available on the UANtion///uanlink.ohioauditor.gov/
N website.. ToANv/ and click the access, go too ttps:/ht // anlink.ohioauditor.govua v/ nd ca
Training menu and then select Year End Update.
Notes
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• You u can authorize fiscal year 2017 through h UANN only after YouY u an authorize fiscal year 2017 throughcathe closing the fiscal year, submitting the
UANUghh ee AFR
NN only afoANRR data to
fter y afoo UAN
r NN, the closing the fiscal year, submitting thee AFRA R data tod o UANU N,
and confirming the submission is successful by reviewing and confirming the submission is successful by reviewthe filing status on the Auditor of State's Customer
wing viewr r eServicesthe filing st
website. • For r more information and stepp-p-byyby-y-step directions on how to FoF r more information and stem pp bbybyy tep directions on how tosts
authorize, click or type the address that follows into your authorize,internet
, click or tize,etet browser. interne
httpseet rowser. brerne
psps://uanlink.ohioauditor.gov/communications/pdf/UANhttpps /uanlink.ohioauditor.gov/communications/://%20User%20Notes%20Ohio%20Checkbook.pdf
n authorize fiscal year 2017 throughh UANU N onlo
Ohio Checkbook
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Ohio Department of Job and Family Services rtment of Job and FamiWage Detail Report
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o ODJFS 1st Qtr. 2018: will no longer accept paper printout submissions
o UAN printed report will read “Do not File, For Internal Use Only”
o Check out FAQ in UAN Payroll External Reports area that explains how to create the file to upload
• State Retirement withholding payment adjustment limit is State Retirement wiincreasing from +/
t wi+/+/-
thholdinitwi//-- .25 to +/
din+/+/-
g payngin//-- 1.00
•g
Training g
gg video is located dd at: TrainiThttp
ainitptp://
gg ideo is locatedvi d t: atingni//////uanlink.ohioauditor.gov/training/payroll/moduletraihtttp: /// anlink.ohioaua
ning/default.htmlo
gScroll to the ‘Housekeeping’ section and click ‘Apply Small Scroll to the Housekeeping section and click ApCredits To OPERS Payments’ be open the video.
S R i i hh ldi dj li i i
Withholding Payment Adjustment
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• The second quarter invoice for UAN services (mailed in March 2018) is assessed using your 2018 Annual Financial Report (AFR) and may change from your first quarter invoice.
• The UAN hardware surcharge fee will resume with the November 30, 2018 billing.
o Please factor in the fee when calculating your permanent appropriations
• The second quarter inv
Invoice for voice for UANvoice fo
UANservices (mailed inN servi
Services
22
What’s Next?
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Version 2018.2• 941 Federal Quarterly Tax Return for the
first quarter of 2018• Federal Income Tax Tables for 2018
o AS SOON AS THE TAX TABLES BECOME AVAILABLE we’ll develop and test a downloadable ‘software patch from the UANLink Profile Login menu.
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• Local Government Officials Conference (e (LGOCC) is Local Government Officials ConferenceL e ( GOCLG C is ) iThursday, March 22, 2018 and Friday, March 23, 2018
oy y
Registration information is posted aty
atat: Registration information is posted aat: https://ohioauditor.gov/trainings/registration.html
•p
UANp
NN Refresher g
r and gg
d d New Client gg
nt t training classes in April• UAN
gNN Budget Application webinar training in May
•g pp g y
Any suggestions/topics for future Lunch and Learn Any suggesAwebinars?
L l GL
LGOC and Offi i lOffi
UANC f ( GOCLG C i) iC
Training Classes
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Questions
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88 East Broad Street, 55thh Floor,Columbus, Ohio 43215
Phone: (800) 83333-3-8261( )Email: UAN_Support@OhioAuditor.govWebsite:
_ pp ge: e: https://uanlink.ohioauditor.gov/
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Ohio Auditor of StateDave Yost88 E. Broad St.Columbus, Ohio 43215Phone: (800) 282-0370 Fax: (614) 466-4490Email: ContactUs@OhioAuditor.govwww.OhioAuditor.gov
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