troy university’s online timecard initiative

Troy University’sOnline Timecard Initiative

Overview

• Goal of this initiative• Timeline for submitting and approving the

online timecard• Accessing Trojan Web Express• Entering time worked• Reviewing/approving submitted work time• Confirmation of submission to Payroll• Implementation

Goal of Online Timecard

• Streamline the submission and approval process for timecards.

• Improve reporting of hours worked.• Eliminate the need to estimate future

time worked due to submission timelines.

Timeline for Submission

• 11:59pm Saturday of the second week in the pay period: employee must submit hours worked.

• 12:00pm Monday following the end of the pay period: supervisors must review, take any corrective action, and approve timecard.

• After 12:00pm Monday: issues that arise will require coordination with Payroll.

Access Trojan Web Express

Click on Continue to Trojan Web Express

Click on Log In

Log In to Web Express

Web Express Home Page

Employee View of Web Express

Select Position

Enter Time for the Position Detail Form

Enter Time for the Position Summary Form

Electronic Signature

Confirmation

Approval or Rejection Email from Supervisor

Supervisor View of Web Express

Supervisor View of Time Pending

Alternate Supervisors Only

• Choose the primary supervisor for whom you are reviewing timecards.

Please correct time for leaving early Wednesday.

Supervisor Options

SupervisorDecision

SupervisorComments

Email Received by Employee

Supervisor Options

• The supervisor may enter time for an employee when the employee is unable to enter his/her own time.

• Supervisors should avoid entering time for employees when possible to ensure employees sign the final timecard.

• The proper procedure for changing a timecard is for the supervisor to reject the submission and provide feedback for revisions.

Implementation

• Student workers will begin using the new process in September.

• Campus-by-campus rollout will begin in late September.

• Full implementation should occur by December.

Guides for Employees and Supervisors

• Step-by-step guides are available for employees and supervisors.

• Guides may be found on the Troy University website under Payroll in the Human Resources section.

• www.troy.edu/humanresources/payroll.html

Questions