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TrainingSAP R/3 BasicsBased on SAP R/3 4.6C

Agenda: IntroductionLog on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function

What you must know….

Please do not eat or smoke during thesession. Use the coffee / tea / lunch break for this purpose.

Switch off your mobile telephone during the training. Make sure that you are not called for. Use lunches and breaks for this purpose, but remember that you are back in time.

If you have any questions or remarks during a presentation or case, please interrupt the trainer and don’t save up questions for later.

Training Goals

Logon and logoff SAP

Change your password.

Create your own favorites

Starting multiple SAP sessions

Tips & Tricks – user specific settings

Use SAP search functionality

Using Help

After this training you will able to:

Integration

R/3R/3Client / ServerClient / Server

ABAP/4ABAP/4

FIFIFinancialFinancial

AccountingAccounting

COCOControllingControlling

AMAMFixed AssetsFixed Assets

Mgmt.Mgmt.

PSPSProjectProjectSystemSystem

WFWFWorkflowWorkflow

ISISIndustryIndustry

SolutionsSolutions

MMMMMaterialsMaterials

Mgmt.Mgmt.

HRHRHumanHuman

ResourcesResources

SDSDSales &Sales &

DistributionDistribution

PPPPProductionProductionPlanningPlanning

QMQMQualityQualityMgmt.Mgmt. PMPM

PlantPlantMaintenanceMaintenance

Integrated

solutions

Open

systems

Client /server-

architecture

Datamodel

Designed

for all

industries

Multinational

Extensive

Functionality

Integration example

1. Create Purchase Order

2. Goods Receipt

3. Invoice Receipt

4. Pay Invoice

5. Create Sales Order6. Create Delivery

7. Collect Goods

8. Post Goods Issue

9. Invoice Customer

10. Register Payment

Order

R/3R/3

FIFI

COCO

AMAM

PSPS

WFWF

ISIS

MMMM

HRHR

SDSD

PPPP

QMQM

PMPM

SAP Hierarchy

Organisation modelling in SAP– legal entities

– product groups

– production locations

– sales organisations

– warehouses

– etc.

SAP ‘tool’ for this is called the SAP Hierarchy

SAP Hierarchy is constructed using a number of SAP Building Blocks

Building blocks have specific functions and are linked

SAP Logistics Hierarchy

CompanyCompany

PlantPlant

Storage LocationStorage Location

ClientClient

Purchasing org.Purchasing org. Sales org.Sales org.

Purchasing groupPurchasing group Sales officeSales office

Sales groupsSales groups

Example of integration

SAP document flow overview (S/D)

Agenda: Introduction

Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function

Logon SAP (1)

Double click on SAP Logon Pad. Saplogon.lnk

Double click onPRD (Production System)

Logon SAP (2)

Fill in your user name.

Fill in your Password and press on [ENTER]

SAP logon (3) Result

Log off

Or type /NEX in the ‘ command line’ to close all sessions at once.

Agenda: Introduction

Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function

Change your password (1)

Fill in your user name.

Fill in your Password.

Click on [New password]

Change your password (2)

Fill in your new password twice:

• Once in the white box next to new password.

• Once in the white box next to Repeat password.

Press on or on [Enter].

Change your password (3) result

Agenda: Introduction

Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function

SAP Screen

SAP Tool bar buttons

Enter

Command line – can be hidden

Save

Back

Exit

Cancel

SAP Tool bar buttons

Print

Find

Find next

SAP Tool bar buttons

Move to first page

Move to previous page

Move to next page

Move to last page

The status bar

Messages: Error, Warning, Information

Table controls

Choose detail – select a line first and press this button next

Create line – the cursor will be placed at a new input line

Delete line – the line selected is deleted, confirmation needed

Select all – all lines in the list are selected

Deselect all – all lines in the list are deselected

Radio Buttons and Checkboxes

Radio buttons•Only one option can be selected.

Check box•Several options can be selected.

Agenda: Introduction

Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function

SAP Transaction cod

A transaction code represents a particular task, for example:“Display list of sales orders (VA05)”

These transaction codes make it easier and faster to navigate in SAP. Keep in mind that every transaction in SAP has its own transaction code and can be found in transaction by using the menu path: System > Status.

Favorite menu

Create your own favorites (1)

Fill in transaction codeRight-click mouse button

Create your own favorites (2)

Right-click mouse

Create your own favorites (3)

SAP Menu settings

show technical names =

show transaction code

Agenda: Introduction

Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function

Starting a second or … session

It is possible to start up to multiple sessions depending on the

capacities of your PC.

SAP sessions visible in Windows taskbar

Agenda: Introduction

Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function

Tips & Tricks Quick start new transaction

\n + transaction code closes current transaction and starts the new transaction

\o + transaction code starts a new session and starts the new transaction

Command line

Tips & Tricks Set default values (1)

Go to Own dataThis contains the User Profile

Tips & Tricks Set default values (2)

Default printer settings

Default setting for decimals

Default setting for dates

Tips & Tricks Set default values (3)

Current parametersfor userid

Tips & Tricks Find parameter ID’s - 1

Press on [F1]or

right click mouse

Tips & Tricks Find parameter ID’s - 2

Tips & Tricks Set start transaction (1)

Automatic startof transactionwith new logon

Tips & Tricks Set start transaction (2)

Find transaction code

Tips & Tricks Additional settings Cursor

Go to TAB cursor.

Additional settings Cursor - AutoTAB

“Automatic Tab at field end” only works at the end of an input field. For example, if the Materialfield can hold 18 characters, but the material number you enter is only 7 characters long, you must still press the TAB key to move to the next input field.

Additional settings Cursor - Cursor Position

On: Marks only one characterOff: Marks an entire column

Cursor in Lists

Selects and highlights the text when you tab to an input field. Any input in this field will clear the field.

Selecting the text in Editfield

On: Places the cursor at the end of a text in an input field when you click to the right of the textOff: Places the cursor exactly where you click

Position Cursor to End of Text

On: Places the cursor exactly where you last clicked within an input fieldOff: Places the cursor at the beginning of the input field

Note Cursor Position in Field at TAB

FunctionSetting

Additional settings Cursor - Cursor Width

Insert mode Overwrite mode

Tips & Tricks Screenshots – print out

Select in menu Hardcopy. SAP will print the visible screen to the default WINDOWS printer

Tips & Tricks Screenshots – Copy

In e.g. WORD: press key combination

Ctrl-V

In SAP screen: press key combination

Alt-Prnt Scrn

Agenda: Introduction

Log on / log off SAPChange passwordSAP screen + key conceptsSAP favorites + menu settingsSession managementTips & TricksSAP search & selection function

SAP search options

For almost every field SAP search capabilities available

Usually SAP has several options / indexes per field to search for data.

For searching a wild card (*) can be used

– 123ABC

– *23ABC

– 123A*

– *3A*

– 1*AB*

SAP search options

Default - user setting

SAP search options – default number of hits

SAP selection screen

SAP selection screen

Several tabs can be used. Depending on the situation you choose the most appropriate one

SAP selection screen – exclude values

Result can differ from expectation.

Exclude only one entry!

SAP selection screen – exclude values

Several exclude entries

possible now

SAP selection screen – save variant

SAP selection screen – save variant

Enter variant name: key

Enter description

Questions?