training document information management aiesec delhi university

Purpose To create a very efficient system for faster processes and informational sustainabilty.

Focus areas

Training and IT support

ELD program support

Strategic Communication

Design

Analysis and Report

Focus areas &operational overview-Information Manager

(Local Committee)

• Responsible for Strategic Design Management. • Administer organizational climate & culture management.• Support all IT resources. • Develop new IT tools with support of MC VP IM. • Raise the required information for the Knowledge

Management project • Ensure sustainability of knowledge and proficiency of LC• Resolve all issues about accessibility of Information

System Management.

Focus areas &operational overview-Information Manager

(Portfolio Specific)

• Implementation and Assistance for Design and management of internal communications channels

• Ensuring proper usage of Information channels and tools in respective portfolios.

• To support all IT resources in your portfolio.• Maintaining the basic tool for your portfolio, admin your

portfolio wiki and assist in managing the Virtual Learning Center Wiki.

• Uploading all relevant information on the platform.• Ensuring the communication channels are accessible and are

accessed by your membership.• To assist and support the IM team for your LC in all IM

projects, development and updating of all available IM resources to the IM LC.

Plan of Action.• Learn and understand how to use MyAIESEC.net • Change your aiesec.net primary email to a functional email

account.• Follow terminology for your wiki and file names, tags, email

labels (these are very crucial to retrieve information on MyAIESEC.net )

• Integrate the platform in everyday operations.• Create Team wikis for VPs and Team Leaders. Including vital links

to all external forums.• Upload files and create groups for process delivery.• Understand and rely on Virtual Learning Center for any

information and knowledge resources.

Measure of Success - IM LC• Policy Guidelines driven down to the LC members• Educating LC members for use of MyAIESEC.net, IM

tools, KM, internal communication and policies.• KM - Number of files, wikis, teams on MyAIESEC.net• Internal Communication – local Newsletter, usage of

aiesec.net email• Number of TMP/TLP on platform Vs. Real TMP/TLP

Measure of Success IM(Portfolio Specific)

• Policy Guidelines driven down to membership• Bi weekly update of portfolio wikis.• Bi weekly update of “news" for the respective

departments.• Number of files uploaded on MyAIESEC.net• Establishing and enabling file directory on

MyAIESEC.net

For Support and QueriesIshita Malhotra

Ishita.malhotra@aiesec.netVice President

Marketing and Information Management AIESEC in Delhi University, India.

Shiva Kant Vyasshiva.kantvyas@aiesec.netLocal Committee Manager

Information Management and Communications AIESEC in Delhi University, India.