tito franco genebank documentation, 2016 february
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STATUS OF GENEBANK DOCUMENTATION SYSTEMS IN THE AMERICAS REGION
Lessons learned from the consultancies sponsored by the Global Crop Diversity Trust in 2015
Tito L. FrancoConsultant Global Crop Diversity Trust
Prague, February 2016
No. of Genebanks
No. of Species
No. of Accessions
Latin America genebanks
390 8,951 900,480
CGIAR Centers: CIAT, CIP & CIMMYT
3 1,305 253,083
392 10,256 1,153,563
Source: FAO WIEWS, 1008-2009
PGR in Latin America and the Caribbean Regions
The problem: Poor documentation
Genebanks will have problems managing their collections if they do not have up to date, accurate and reliable information stored in a systematic and easily accessible way
Without an effective documentation system genebanks cannot develop with a clear sense of direction and they cannot be of use for PGR researchers.
A documentation system allows genebanks to use information to plan their day to day activities and to maximize the use of their limited resources
The problem: Poor documentation
For decades genebanks in LAC have had problems in managing their genebanks because of the lack of a reliable documentation systems
Since the 90s efforts have been made to solve the problem but it has not been enough.
A number of documentation systems have been developed like GMS (1993), CSGRIN (1995) and pcGRIN (1996-2000), but they lacked long-term support.
Training on documentation of PGR has been delivered for many years to national programs
Previous experiences in documentation systems and training on best practices have contributed to improve data management
Documentation systems used by the region´s NPs
Doc. System Status CommentsGMS (1993-95) Obsolete Perhaps the first attempt to develop a systems
for PCs
CSGRIN (1993-1995) Obsolete Only for recording characterization data, developed by a FAO project
pcGRIN (1997-2001) Obsolete Developed by the USDA and Bioversity International.
DbGermo Used by Argentina’s NP Open source platform, Web site,
SIBRARGEN EMBRAPA/CENARGEN Used in Brazil
Centralized system for EMBRAPA´s genebanks
SIRGE INIA, Peru Open Source, still under in-house development by INIA (Peru)
GRIN-Global Used in several countries around the world
Open source
The Crop Trust Project to support genebanks
Global Crop Diversity Trust initiated in 2014 a project to overcome data management problems in genebanks around the world
The first step was to hire consultants to conduct an assessment on current information management in genebanks.
The second step was to use the findings of the consultancies as a backing for proposals for further support to genebanks.
A total of 28 consultancies were carried out around the world, nine of them in the Americas region.
Bolivia, Chile, Colombia, Costa Rica (CATIE), Cuba Ecuador, Guatemala, México, Perú .
Consultant activities
Workflow analysis of the genebank ,e.g., acquisition, regeneration, distribution, characterization, inventory management, etc.
Assessment of IT tools used to manage data.
Meetings with bank staff aimed at understanding current practices and constraints to data management.
Group discussions on the changes and improvements to current practices in managing data.
Delivery of a Report to the PGR national program managers.
Workflow of operations in a seed genebank
In-country collecting
Seed extraction/cleaning
Registration
Cleaning, drying, germination testing
Packing and storage
Regeneration
Monitoring
Distribution
Characterizatión & evaluation
A
Introductions
Plant quarentine
Regeneration
Documentation
Cleaning
Planting
Distribution
Characterization/Evaluation
Monitoring
In-country collecting Introductions
Plant quarantine
Sample registration
Regeneration
Multiplication
Documentation
Work flow of operations in a field genebank
Workflow of operations in in vitro collections
Acquisition
Disease detection tests
Disease eradication
In vitro propagation
Conservation by growth limitation & cryo-preservación
• Morphological and isoenzymatic characterization
• Agronomic characterization
Monitoring
Sub-culturing (multiplication)
Distribution
• In general the genebanks have made and effort to document all the procedures (workflow)
• All genebanks are making rational use of passport and characterization descriptors (standards)
• With a few exceptions, poor planning and lack of staff integration is still a problem for achieving the implementation of an information system
• Shortage of staff and high turn-over of qualified person is still a problem in some of the genebanks
• Unless they get strong backing some of the genebanks do not have the human and technological capacity to implement a documentation systems such as GG or any other.
• Those genebanks which have the capacity still need to do a lot of work in different areas such as team building and coordination, planning, prioritizing, and training of the staff.
Summary of results (I)
• Genetic erosion is still a problem in the genebanks of the region. Lots of germplasm needs to be regenerated
• Lack of modern computer equipment for documentation is still a problem in most genebanks.
• Data sharing is still “Tabu” in most genebanks, in particular those which posses high biological diversity.
Summary of results (II)
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