time sponges
Post on 01-Sep-2014
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Time Sponges
Rob and Tammy Ballwww.coachingbytheballs.com
Can you thinkof a well-knownphrase aboutTime?
We don’t have enough
time
The day just disappeared
Time has
flown
Time well spent
Running out of time
Quality timeThe time is
ripeTime is of the
essence
No time like the present
How are YOU at
managing TIME?
What are the issues whichtake time away from you?
Distractions
Hindrances
Energ
y Sucke
rs
Complication
s
Causes
Common Errors
Believing that doingsomething well makesit important.
WeAreRockGuitarists
Perfectionism
Assuming the customer is always right.
Believing VOLUMEor passion equals urgency.
Measuring the wrong things
Urgent / Important Not Urgent / Important
• Crisis• Pressing Problems• Firefighting• Deadline Day• Some Meetings
• Preparation/Doing• Planning• Prevention• Personal Development• Relationship Building• Engagement• Re-creation
Urgent / Not Important Not Urgent/Not Important• Interruptions• Some email• Some meetings• Some phone calls• Unplanned activities• Diversions
• Trivia, busywork• Junk mail• Some phone calls/texts• Time wasters• Escape activities• Distractions
Urgent / Important Not Urgent / Important
• Crisis Management• Stress• Firefighting• Burn Out
• Vision/Perspective• Balance• Discipline• Control• Less Crises• Well-Being
Urgent / Not Important Not Urgent/Not Important• See goals and plans as
worthless• Short term focus• Crisis Management• Feel victimized/out of
control• Shallow relationships
• Total Irresponsibility• Sacked from jobs• Dependent on others
Results
Urgent / Important Not Urgent / Important
• Crisis• Pressing Problems• Firefighting• Deadline Day• Some Meetings
• Preparation/Doing• Planning• Prevention• Personal Development• Relationship Building• Engagement• Re-creation
Urgent / Not Important
Not Urgent / Not Important
• Interruptions• Some email• Some meetings• Some phone calls• Unplanned activities• Diversions
• Trivia, busywork• Junk mail• Some phone calls/texts• Time wasters• Escape activities• Distractions
Quadrant OfEscape
Quadrant OfDemand
Quadran
t OfIllusion
Quadrant OfThe Zone
Urgent / Important Not Urgent / Important
• Crisis• Pressing Problems• Firefighting• Deadline Day• Some Meetings
• Preparation/Doing• Planning• Prevention• Personal Development• Relationship Building• Engagement• Re-creation
Urgent / Not Important Not Urgent/Not Important• Interruptions• Some email• Some meetings• Some phone calls• Unplanned activities• Diversions
• Trivia, busywork• Junk mail• Some phone calls/texts• Time wasters• Escape activities• Distractions
Symptom
Cause
Cure
Eliminate the unnecessary and time consuming
Use A List Review YourList Daily
Usetechnology for itsadvantages
(but beware the disadvantages)
Technology
distractions
Protect Your Time
Educate Others
Doodle from a90 minute meeting.
What are all the elements of a productive meeting?
Intent
Engag
e
Media
Logistics
Productive Communication
…….more ideas, tips, tools and considerations
Do not be late
Acquire a chess clock and monitor your focus
Do the worst thing first.
3SecondsOfMotivation
A Deadline isA Lifeline
Time is another resource but, unlike many others,
if you don’t use it, it is gone forever.
Leisure – W H Davies
Time Sponges – overcoming behaviours which absorb our lives
By Rob and Tammy Ball, with Natalie Ball
To bepublished on KindleOur latest book!
Thank You!!!
www.coachingbytheballs.com
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Images Credits go to the following websites.
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