tid chapter 3 introduction to word processing

Word Processing

Week 3Change is the law of life. John F

Kennedy

summary

• BASIC FUNCTIONS, PROCESS AND TYPES OF WORD PROCESSOR

• MICROSOFT WORD– Basic Skills

• Techniques: – create documents– editing documents– formatting documents– build table– formatting large documents– structuring contents– build indexes

• Graphical uses: Clipart, AutoShape, WordArt, …– Creating and using Template

BASIC FUNCTIONS & PROCESS OF WP

• WP - the tools for producing, saving, editing and managing text.

• The earliest WP basic functions of manipulating text.

• Recently page layout and graphics facilities • Now more demandready-made style sheets,

font-manipulation, and one-click boxes and icons.

• .: modern word-processors are now a combination of text-processors and page-layout packages.

Advantage of using WP

1. offer the chance to – generate text – revise text in ways which were inconceivable

before.

2. makes writing more of a pleasure3. saves time 4. increases output

TYPES OF WORD PROCESSOR

• The big four – Corel– Lotus – Microsoft – AppleWorks

• PC-based uses Corel WordPerfect, Lotus Ami Pro (or the newer Word Pro), or Microsoft Word for Windows

• Mac Apple Works WP

MS Word Screen Layout

• Word allows you to efficiently produce documents for business or personal use such as newsletters, reports, letters and essays.

OPENING A DOCUMENT• When you start Word, it opens a new blank

document.• The default name is Document 1 • If you open several new documents

Document 2, Document 3… until they are saved and named

Intro to MS Word

Task Panel

Menu Bar

Toolbars

The Standard toolbar contains buttons—icons—representing the most popular commands.

The Formatting toolbar contains icons that change the appearance of text in a document.

Opening a Document Using the Dialog Box

FileOpenchose file to open

Zooming In on or Out of a Document

Using Four Document Views

Word Wrap, and Insert and Overtype Modes

Word Wrap automatically wraps text to the next line between right and left margins.

Insert Mode enters text as it is typed and moves existing text to the right.

Overtype Mode enters text over any text that already exists.

Backspace and Delete keys

• The Backspace key – deletes to the left of the insertion

point.

• The Delete key – deletes to the right of the insertion

point.

Various dialog boxes: Printing

Various dialog boxes: Save/Save As

Message Box: Closing and Exiting Word

• When you close a document, if the document hasn’t been saved, Word will automatically display a box asking if you want to save the document

Print Preview

Kuiz 1 (Close Book) 28/1/2008

Take out a piece of paper.Write your name & matric no.

1. Using Ms Word.State how what is the maximum zoom in and maximum zoom out

2. In Ms Word menu bar – under file.Tell the difference between close and exit command

Editing and Formatting Documents

Text Editing Options

• EDIT Cutting, copying, and pasting

• Text can be cut or copied from one document location and pasted to another location

Editing Options on the Menu Bar

• Reach the Cut, Copy and Paste options by– Menu bar– Standard toolbar– Keyboard– Mouse

Using AutoCorrect

• AutoCorrect automatically corrects common errors as they are being typed

• “hte” is automatically converted to “the”

• Frequently misspelled words or phrases can be added to AutoCorrect

Formatting

• Purpose of formatting:

– Clarity and readability

• Formatting such as– changes the look of a single letter, word, or a series

of words– Change the type, size and appearance of text– Apply bold, underline, and italics to text– Change the text color

• Word offers three levels of formatting– Character– Paragraph– Document

Character Formatting

• Typography refers to the style and appearance of printed text

• Font is the design for a set of characters that describe size, weight and spacing of characters

Text Formatting

Six main Formatting

toolbar functions used to format text

Font Type and Appearance

• FONT TYPE – serif – sans serif

• FONT APPEARANCE – allows text to appear bold (darker in

color), italics (slants the letters right), or with an underline (places a line under the text)--or a combination of the three bold, italicized, and underlined

Format Font Window/ Dialog Box

Font Style

• Style a combination of different formatting options into one function

• Example:– To format the title of a report with 16 pt, Arial, and

bold, apply the Title Style in one step that incorporates all three font changes

– Find Styles on the left side of the Formatting toolbar in the Style box

– The Style box lists all styles available for the open document

Changing the Text Color

Changing Case

Alignmentthe horizontal placement of text in relation to the right and left margins

Inserting Bullets and Numbered Lists

Headers and Footers

Other formatting elements

Indents

three types of indenting:

• First line indent—indicates the first line of a new paragraph

• Hanging indent—used for bulleted and numbered lists, and bibliographies and resumes)

• Negative indent—extends beyond the margins

First line and Hanging Indent markers

Document Formatting and Displaying Formatting Marks

• Word inserts nonprinting characters into the text, including

– Space: dot

– Paragraph: Paragraph symbol

– Tab: right arrow

LONG DOCUMENTS: Formatting Reports

• Page number

• Page break

• Section break

LONG DOCUMENTS:Creating a Table of Contents

• To create a table of contents1. Specify entries/use pre-defined

headings

2. Build the entries into a table of contents

• TOC field can only be generated if there are styles applied to the document headings and subheadings

LONG DOSUMENTS:Creating an Index

• To create an index

1. Mark the words and phrases to be included

2. Build the index

Using Tables and Graphics

Drawing or Inserting a Table

Three ways to create a table

• Use the Insert Table button to select the number of rows and columns

• Use the Draw Table tool to create a table with cells of different heights

• Convert existing text, data from a database, or data from a worksheet

Operations with tables

• Add/delete rows/columns

• Adjust column width/row heights

• Convert table to text or vise-versa

• Table autoformat

• Calculation in cells

Inserting an autoshape in a word document

can size, rotate, flip, and color the AutoShapes

Inserting a Picture or Photo

Resizing a Selected Object

Wrapping Text Around an Image

Format Picture dialog box

Creating a Text Box

A text box is a movable, resizable container for text and graphics

Can enhance the text box with fill colour, adding shadow

Using WordArt

to create special effects on text by inserting a Microsoft Office drawing object

Using Clip Art

• Clip Art is a stored image that can be inserted into a Word document

Inserting Symbols

Symbols special, foreign language, and measurement characters

TEMPLATES

• A templatea collection of styles, keyboard assignments, and toolbar assignments saved to a file—making them readily available and saving time

• Word provides templates for common types of documents, saved in special files with a .dot extension

• Templates can be created and saved from scratch, can be based on an existing document, or can be based on another template

Creating and Using Templates

Templates and Template categories available in Word