think it. plan it. do it

Think it. Plan it. Do it.

Time ManagementVersusSelf Management

4 Critical Factors of Time Management & Productivity

1. Focus2. Time3. Energy4. Tools

FOCUS! FOCUS! FOCUS! FOCUS! FOCUS!

FOCUS- #1 CRITAL FACTOR OF TIME MANAGEMENT

Break it down….

Planning• what do I want to accomplish?

•What are the benefits of doing this•What are the consequences of not doing this?

•Yearly•Monthly•Weekly•Daily

THE PARETO PRINCIPLE

Scheduling your tasks• Prepare daily• What results do I want?• What tasks does that require?• Benefits & Consequences• Schedule them with realistic

time allowances• WRITE IT DOWN! Focus

increases with hand to brain activity

Scheduling your tasks• The TO DO list• Have a master list• For everything you do, there’s

something else you give up• Categorize – projects, ideas

collaborations, etc

What do you want?• Post your main

objectives where you can see them

• Important versus urgent

• Eat that Frog!

TIME

Time

• Think of time as a container

• There’s only so much that can go in it

• Be realistic!!!

• Protect your time

PRIORITIZE

Schedule the Important stuff first!

• PERSONAL (HEALTH, SPIRITUAL, FAMILY, ETC)

• VACATION• PLANNING• THINKING• REVIEW• COLLABORATION

Prioritize• What have I promised?• What has a deadline?• What is going to make me $$?• What results do I want?• What is the reward based on

my effort?• Does this fit with my

objectives?• Saying NO! Or No • Making pre-decisions• Batch your work• Put a time to EVERYTHING!!!

Time Suckers• Figure out what time suckers

affect you and then manage them

DO, DELEGATE, DEFER, DELETE

Time Duration Activity Description When Work Type Rev Gen? Del E Del S Del L Me Automate

Observations

MULTITASKING TEST

I AM A GREAT MULTITASKER

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

MEETINGS!!!• Making meetings effective

• Before – know your mtgobjectives & agenda

• During – stay on taskand on time

• After – have an actionplan with timelinesbased on results of the meeting

ENERGY

Managing Your Energy•Sleep

•Nutrition/Food

•Exercise•Reading/Listening/ Viewing•Where you hang out

•Giving Back•Gratitude•Meditation

•Spiritual•Joy

Managing Your Energy•Sleep

•Nutrition/Food

•Exercise•Reading/Listening/ Viewing•Where you hang out

•Giving Back•Gratitude•Meditation

•Spiritual•Joy

Benefits of Managing Your Energy•it gives you real physical energy

•it reduces stress•it increases creativity•it lessens oodles of diseases•it adds years to your life….and life

to your years•it improves self esteem

What about your environment?????

WHAT DO YOU NEED TO DO TO BE THE BEST YOU?

• Start your morning in a positive way

• Schedule breaks, take lunch• Move!!!!• How is your energy affecting

others?• Do your most important work

when your energy is highest

TOOLS

Tools & Resources for Your Business•Email•Phone•Computer•Processes•Automated systems•Human•Equipment•Tools

Client Database Technology•Customer Relationship Management (CRM)•Point of Sale System (POS)

Marketing•Email marketing•Social media•Webinar platforms•Google analytics•Content creation•Presentation tools•Video•Writing•Online course platforms•Customer contact systems•……and a zillion more

Sales•CRM•Telephone Landline•Google Alerts•Workflow system•Presentation Tools•Templates•Email Management

Operations•Collaboration tools•Document organization•Work flow •Meeting platforms•Financial

What goes wrong!!!• Definition of “insanity”• Lack of planning• Lack of systems• Control issues• Procrastination• “busy work”• Bad habits• Perfection paralysis• Lack of accountability• Tech, or social “addict”• We all need a “not to do” list