the new ledger reviewer
Post on 11-Jan-2016
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The New Ledger Reviewer The New Ledger Reviewer
Presented by:Minerva NelsonPresented by:
Minerva Nelson
Why Replace Ledger Annotator and Reviewer?
Why Replace Ledger Annotator and Reviewer?
• For improved data integrity
• To handle large numbers of simultaneous users and sets of data
• To allow for additional functionality in search and results screens
• For improved data integrity
• To handle large numbers of simultaneous users and sets of data
• To allow for additional functionality in search and results screens
How will this impact you?How will this impact you?
• The New Ledger Reviewer will replace the current Annotator and Reviewer to provide one application for your reconciliation needs.
• Users will need to launch all enpets from this new application.
• The New Ledger Reviewer will replace the current Annotator and Reviewer to provide one application for your reconciliation needs.
• Users will need to launch all enpets from this new application.
New Ledger Reviewer AdvantagesNew Ledger Reviewer Advantages
• Provides a sound and defensible reconciliation process.
• Recommended tool for SAS 112 Compliance.• Tracks error types and error rates - providing
departments with statistical information which may alert them to problem areas.
• Allows for different methods of reconciliation.• Reconciliation available daily, weekly or monthly.
• Provides a sound and defensible reconciliation process.
• Recommended tool for SAS 112 Compliance.• Tracks error types and error rates - providing
departments with statistical information which may alert them to problem areas.
• Allows for different methods of reconciliation.• Reconciliation available daily, weekly or monthly.
Other FinancialLink Tools To Consider
Other FinancialLink Tools To Consider
• Projects• Overdraft Profile System• Index copy screen
- Warnacct (E & W)- Tracking costs via sub index- EII (Early Index Inactivation)
• Projects• Overdraft Profile System• Index copy screen
- Warnacct (E & W)- Tracking costs via sub index- EII (Early Index Inactivation)
NavigationNavigation
NavigationNavigation
NavigationNavigation
Will many people access?
Group id’s are specifically ownedby one department. Once you leave
or transfer to a new department, do not continue to use.
New Selection Screen - full viewNew Selection Screen - full view
Selection Screen - top viewSelection Screen - top view
Ledger Reviewer -IFOP LookupLedger Reviewer -IFOP Lookup
Ledger Reviewer - Project LookupLedger Reviewer - Project Lookup
Status & Stop QueryStatus & Stop Query
New Selection Screen - view options
New Selection Screen - view options
Display max rows = 41Unchecked = 14 rows
View Options - pagingView Options - paging
Unchecked = 14 rows
View Options - max rowsView Options - max rows
Checked = 41 rows
New Selection Screen - view options Db/Cr Indicators
New Selection Screen - view options Db/Cr Indicators
Results screen - Db/Cr Indicators
Results screen - Db/Cr Indicators
New Selection Screen - view options E&W
New Selection Screen - view options E&W
Error and Warning Code ValidationError and Warning Code Validation
100% Reconciliation100% Reconciliation
• New feature allows users to view transactions that have not been reconciled.
• What is the difference between the “OK” and the check box?
• New feature provides check off history.
• New feature allows users to view transactions that have not been reconciled.
• What is the difference between the “OK” and the check box?
• New feature provides check off history.
New Selection Screen - 100% Reconciliation
New Selection Screen - 100% Reconciliation
Review Process - 100%Review Process - 100%
Review Process - 100%Review Process - 100%
Items marked as “OK” have disappeared and items marked
with problem codes remain
Selection Screen - 100% checked only
Selection Screen - 100% checked only
Result Screen - 100% checked only
Result Screen - 100% checked only
CHK is an internal control feature for departments
Check off HistoryCheck off History
Transaction Sampling Reconciliation
Transaction Sampling Reconciliation
• Sampled transactions now appear with an S icon in a column named Sampled.• Sorting capability on items that
have been sampled.• Sampling profiles run at ledger
close.
• Sampled transactions now appear with an S icon in a column named Sampled.• Sorting capability on items that
have been sampled.• Sampling profiles run at ledger
close.
Selection Screen - Transaction Sampling
Selection Screen - Transaction Sampling
Results Screen - SampledResults Screen - Sampled
Selection Screen - Transaction Sampling
Selection Screen - Transaction Sampling
Not checked
Results Screen - View all SampledResults Screen - View all Sampled
Enpets Enpets
• Enpet’d transactions now appear with a pink check mark in a column labeled with a check mark.• Sorting capability on items that have
been enpet.• Using the enpet “check all” feature
with paging.
• Enpet’d transactions now appear with a pink check mark in a column labeled with a check mark.• Sorting capability on items that have
been enpet.• Using the enpet “check all” feature
with paging.
Displaying enpets within the Ledger Reviewer
Displaying enpets within the Ledger Reviewer
Sorting enpets within the Ledger Reviewer
Sorting enpets within the Ledger Reviewer
Enpet - WarningEnpet - Warning
Enpet - Check AllEnpet - Check All
Once user selects Enpet All
they still need to launch enpet
EnpetsEnpets
** All items that are enpet should be assigned a problem code.
** This includes any previous items that have already been marked as “OK”.
Review Process - Enhancements
Review Process - Enhancements
• New ** warning to save.• New drill down feature on
account code.• Add a note for action taken.• New mouse over functionality on
many items.
• New ** warning to save.• New drill down feature on
account code.• Add a note for action taken.• New mouse over functionality on
many items.
Assigning Problem Codes & Saving
Account Code detail
Adding a NoteAdding a Note
Review - mouse over functionality
Assigning Problem CodesAssigning Problem Codes• If the charge is allowable, allocable,
reasonable and the amount is correct, it is OK.• If the charge is on the wrong index or fund the
problem code would be: INDEX/FUND.• If the account code is incorrect the: WRONG
ACCT problem code should be used.• INCOMP DOC should be used if there is no
drill down available and the proper paper back up cannot be found.
• If the transaction has occurred outside the project period for the fund/award use: EXP DATE.
• If the charge is allowable, allocable, reasonable and the amount is correct, it is OK.
• If the charge is on the wrong index or fund the problem code would be: INDEX/FUND.
• If the account code is incorrect the: WRONG ACCT problem code should be used.
• INCOMP DOC should be used if there is no drill down available and the proper paper back up cannot be found.
• If the transaction has occurred outside the project period for the fund/award use: EXP DATE.
Assigning Problem Codes Cont….Assigning Problem Codes Cont….
• The KEY ENTRY problem code is for other errors that appear to be due to data entry mistakes.
• SALES TAX should be used when sales tax is incorrect in any way, amount, application etc.
• EMF-PEND code used by EMF (OPAFS) to indicate a follow up with a department.
• JUSTIFICATI can be used by either OPAFS or the department when there is an inadequate explanation on a transaction.
• VENDOR ERR can be used when a mistake has been made by the vendor that needs to be corrected.
• The KEY ENTRY problem code is for other errors that appear to be due to data entry mistakes.
• SALES TAX should be used when sales tax is incorrect in any way, amount, application etc.
• EMF-PEND code used by EMF (OPAFS) to indicate a follow up with a department.
• JUSTIFICATI can be used by either OPAFS or the department when there is an inadequate explanation on a transaction.
• VENDOR ERR can be used when a mistake has been made by the vendor that needs to be corrected.
Correction ProcessCorrection Process
• Once the problem codes have been saved the correction process can begin.
• After the transaction is correct the problem code should be changed to OK.
• One transaction can have multiple problem codes assigned.
• Once the problem codes have been saved the correction process can begin.
• After the transaction is correct the problem code should be changed to OK.
• One transaction can have multiple problem codes assigned.
Problem Code History BoxProblem Code History Box
• History box shows the userid(s) that assigned the problem code(s).
• For items that are sampled with a global profile, the history box will initially display the userid for Debbie Rico or Lyle Kafader.
• History box shows the userid(s) that assigned the problem code(s).
• For items that are sampled with a global profile, the history box will initially display the userid for Debbie Rico or Lyle Kafader.
History box - SampledHistory box - Sampled
Custom FindsCustom Finds
• Ledger Reviewer allows for the “custom find” of many types of transactions.
• Users can pull up all Express card transactions by using a specific IFOPAL or Project and rule class combination.
• Users can use this approach for many other types of transactions (marketplace orders, account code, description, etc.)
• Ledger Reviewer allows for the “custom find” of many types of transactions.
• Users can pull up all Express card transactions by using a specific IFOPAL or Project and rule class combination.
• Users can use this approach for many other types of transactions (marketplace orders, account code, description, etc.)
Custom Find - Express CardsCustom Find - Express Cards
Rule classRule classXXCD = Express card transactionsXXCD = Express card transactionsXCRD = Express card use taxXCRD = Express card use tax
Result of Custom find - Express Cards
Result of Custom find - Express Cards
Custom Find - MarketplaceCustom Find - Marketplace
Result of Custom find - Marketplace
Result of Custom find - Marketplace
All PO’s via theNew Marketplace
begin with doc number 9
Custom Find - DescriptionCustom Find - Description
Result of Custom find - Description
Result of Custom find - Description
Helpful HintsHelpful Hints
• Save often• Always use the Return to Query
Form button• Users should always check
previous months to make sure prior problem codes are corrected and changed to OK
• Save often• Always use the Return to Query
Form button• Users should always check
previous months to make sure prior problem codes are corrected and changed to OK
Blink CastBlink Cast
• Other helpful video podcasts on Blink for fund managers• Transaction Sampling• Transaction Sampling Management Report• CCM• My Funds• Projections
• Other helpful video podcasts on Blink for fund managers• Transaction Sampling• Transaction Sampling Management Report• CCM• My Funds• Projections
Thank youfor your interest in
The New Ledger
Reviewer
Thank youfor your interest in
The New Ledger
Reviewer
Questions? Questions?
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