the impact of individual learning plans in minnesota
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Minnesota Individual Learning Plan Survey
June 2013
2
Hobsons conducted a survey of Minnesota educators to find out how many schools currently have all students complete individual learning plans, as well as to identify challenges and best practices.
The survey was conducted May 1 – 20, 2013.
We received 76 responses.
We publicized the survey via an email campaign and the Minnesota School Counselors Association listserv.
Survey Details
3
25% of respondents’ schools currently require ILPs for all students.
Lowering drop-out rates and increasing college-going rates are the top two goals of schools that require ILPs.
Stakeholder response generally has been positive.
Teacher/counselor resources, staff buy-in, and easy to use technology are seen as the most important factors for successful implementation.
Time constraints and lack of resources are the most commonly identified challenges.
Survey Highlights
4
48 are counselors
14 are principals
8 are teachers
1 is a superintendent
1 is a project coordinator
1 is a transition coordinator
1 is an education software developer
1 is a special education teacher
1 is a paraprofessional
1 in in administrative support
1 is technology support staff
How would you describe your role?
5
Does your school currently have ILPs for all students?
19
57
YesNo
6
What were the key drivers for implementing ILPs at your school?
6
AS AN ALC, WE ARE REQUIRED TO HAVE A CLP FOR ALL STUDENTS.
MAKING SURE STUDENTS ARE TO GRADUATE WITHIN FOUR YEARS.
OUR PERKINS CONSORTIUM HAS HELPED US IMPLEMENT THIS OVER THE YEARS (15-
20?), AND I’VE ADDED MCIS AS A GREAT WAY TO GO ELECTRONIC
SETTING GOALS
WE HAVE A SIX YEAR PLAN IN PLACE VIA NAVIANCE.
I TEACH IN AN INDEPENDENT STUDY ALTERNATIVE
PROGRAM.
7
What were the key drivers for implementing ILPs at your school?
7
THEY ARE REQUIRED FOR OUR TYPE OF SCHOOL – CARE AND
TREATMENT FACILITY
A DESIRE FOR MORE INDIVIDUALIZED ATTENTION TO EACH STUDENT
COMPLIANCE WITH STATE LAW IMPLEMENTATION OF ASCA MODEL
WE ARE A SMALL SCHOOL. WE SET A PRIORITY OF INDIVIDUALIZED LEARNING FOR ALL STUDENTS AND MEETING ALL
STUDENTS’ NEEDS
I THINK THE WAY THE WORLD IN CHANGING WE HAVE TO
MAKE SURE THAT THE STUDENTS ARE PREPARED.
88
THE SCHOOL COUNSELORS WITH HELP FROM THE PRINCIPALS AND THE SCHOOL BOARD (WHO APPROVED THE PURCHASE OF NAVIANCE FOR USE IN IMPLEMENTING
THE ILPs.
• ACADEMIC NEED• POST SECONDARY SKILLS
• TRANSITION TO EMPLOYMENT• BASIC SKILLS
• MENTAL HEALTH NEEDS• ACCOMODATIONS• MODIFICATIONS
• MEET SPECIFIC STANDARDS• ACT/SAT NEEDS
WE DON’T HAVE OFFICIAL ILPs, BUT WE SET UP A PLAN WITH STUDENTS STARTING
THEIR FRESHMAN YEAR. WE FEEL IT’S IMPORTANT AS A SCHOOL, AND IT ALSO IS
PART OF OUR ROLE AS A SCHOOL COUNSELOR TO IMPLEMENT THIS AS
SOON AS STUDENT ENTER HIGH SCHOOL. WE HAVE BEEN USING NAVIANCE TO
SUPPORT US WITH THESE PLANS.
• ACADEMIC GROWTH TARGETS• SCHOOL ATTENDENCE AND
TARDINESS ISSUES• SOCIAL SKILLS
• BEING INVOLVED IN EXTRACURRICULAR ACTIVITIES
• PLANNING FOR COURSES NEEDED IN CAREER INTERESTS
What were the key drivers for implementing ILPs at your school?
9
Which grades participate?
9th 10th 11th 12th8th7th6th
5 8 8 16 18 18 18
When did you implement ILPs for every student?
15 – prior to 2011-2012 school year
4 – 2012-2013 school year
10
What information is included in each student’s ILP?
Academ
ic p
lans
Caree
r exp
lora
tion
Annual u
pdates
Strength
s/Nee
ds as
sess
men
t
Comm
unity s
ervi
ce le
arnin
g
Resum
e build
ing
Perso
nality
ass
essm
ent
Learn
ing s
tyle
inve
ntory
Refer
rals
for l
earn
ing s
upport
Perso
nal p
ostse
condar
y goal
s0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
18
13 1416
4
912 13 12
16
1
62
2
12
9
7 65
331
31 2
Not sureNot includedIncluded
11
How have constituents reacted to your ILP initiative?
Students Parents Teachers0
2
4
6
8
10
12
14
16
18
20
11 1113
42
2
2 2
2
6
2
Not involvedNegativelyNeutralPositively
12
How often are ILPs updated?
4
5
1
9Each school year
Each semester
Each month
Other (see below)
13
Ideally every school year, but this is not always happening
Goals and academic progress are updated weekly; other areas 3x per year
6 times a year
Twice—students are here for a limited/short amount of time
How often are ILPs updated?
More completely in 7th, 9th, 11th, but at least annually for other grades
Quarterly
Varies—whenever certain activities, meetings, etc. are scheduled
Rarely
Minimum each school year; otherwise as needed
14
Which tool does your school use to support your ILPs?
Min
nesota
Car
eer I
nform
atio
n Sys
tem
Navia
nce
Bridges
(a X
ap C
ompan
y)
Caree
r Cru
isin
g
Kuder
ConnectE
DU
Other
(see
bel
ow)
None0
1
2
3
4
5
6
7
8
98
6
1
0 0 0
5
3
15
Other responses:We started using efolio this year without luck
Looking into an electronic form as this year did not work well and want to change to another
GPS and Ramp Up to Readiness
Home grown solution
ISEEK.ORG
Which tool does your school use to support your ILPs?
16
If you do not have an ILP plan in place, do you have plans for implementing one in the future?
24
39
YesNo
17
The following factors are critically important to successfully implementing ILPs:
55
15
3 3
Staff buy-in
Strongly agreeAgreeNeutralDisagreeStrongly disagree
34
32
8 11
Parent/guardian involvement
Strongly agreeAgreeNeutralDisagreeStrongly disagree
18
The following factors are critically important to successfully implementing ILPs:
58
15
3
Teacher/counselor resources
Strongly agreeAgreeNeutralDisagreeStrongly disagree
53
18
4 1
Easy to use tech-nology
Strongly agree
Agree
Neutral
Disagree
Strongly disagree
19
The following factors are critically important to successfully implementing ILPs:
37
27
101 1
Reporting and analyt-ics
Strongly agreeAgreeNeutralDisagreeStrongly disagree 39
24
91 3
Budget
Strongly agree
Agree
Neutral
Disagree
Strongly disagree
20
The following factors are critically important to successfully implementing ILPs:
4228
5 1
Professional de-velopment
Strongly agreeAgreeNeutralDisagreeStrongly disagree 37
27
83 1
Curriculum
Strongly agreeAgreeNeutralDisagreeStrongly disagree
21
What are your desired goals for implementing ILPs:
Enhance career planning
Improve postsecondary results
Increase academic rigor
Improve course planning
Raise high school graduation rates
Enhance student-teacher collaboration
Increase college-going rate
Lower drop-out rates
0.00 1.00 2.00 3.00 4.00 5.00 6.00
3.44
4.16
4.23
4.32
4.56
4.62
5.10
5.32
Weighted Rank
22
Getting everyone from homeroom teachers, to parents, to school board on board
Too large of a case load for each counselor
Not enough counselors to effectively manage and work with students!!
Time—teachers are focused on delivering the required subject level standards; there is not adequate time with students built in to our school days.
Time and resources to do it
Finding curriculum writing/implementation time
What are the biggest challenges to implementing ILPs at your school?
23
Getting students’ advisors on board. We have always had a continuous learning plan in place and now have changed the title to ILP as we move forward. Getting all students to enter data on their Naviance account presents issues at times because of limited access to computer labs.
Ability to follow through and track them. We tried for just our GT students, and it was very difficult and wasn't maintained. Buy in and usefulness.
Time and class size
What are the biggest challenges to implementing ILPs at your school?
24
Staff time and resources. We do not have enough time to with the current staff we have, but adding this will be a burden unless more FTE's are added.
Administration and having others realize the importance of counselors being involved/not having teachers take over ILP
TIME—both in the classroom to implement and maintain the ILP and counselor to student ratio time constraints
Resources, staff buy-in
What are the biggest challenges to implementing ILPs at your school?
25
Lack of access to computers. They are all tied up with testing most of the spring.
Another thing for teachers to do! Not enough time in the day/year.
None
Resources for teachers and counselors, adequate time for implementing, teacher buy-in, money for curriculum updates
Time and staffing—not enough of either
Lab space and pulling students from classes
What are the biggest challenges to implementing ILPs at your school?
26
Funding, having an adequate amount of staff to make this proposed mandate realistic
Time and energy
Resources and time, and who will be responsible
We aren't really looking at implementing ILPs at this point, so I can't say we've spent much time thinking about the challenges. As with any new initiative, I imagine the biggest challenge is finding the time and financial resources to plan, train, and get buy-in on a brand new plan that we would want to be high-quality and useful.
What are the biggest challenges to implementing ILPs at your school?
27
Right now we have a very "lean" model when it comes to our staffing. So we have the desire to move forward with ILPs but have limited time and resources to work on the implementation. However, we have been looking at how to do it and what we need to do to make sure we can successfully implement it. If we had a component to Naviance that could make this step easier, that would be an excellent help.
Counselor to student ratio
They are not meaningful to students. Difficulty finding time to complete and update them.
What are the biggest challenges to implementing ILPs at your school?
28
The high needs of our students (98% free and reduced lunch) and the academic challenges of students not passing all required classes
Starting mid-stream is difficult. Since this is our first year of implementation, our seniors will graduate with only one year on the ILP. By the time we get through our first class, who goes through grades 9-12 with it, it will be a smooth, refined process.
Time and the lack of staff
Time, money and man power
What are the biggest challenges to implementing ILPs at your school?
29
Counselor time. I am half-time 7-12 Counselor and half-time District Assessment Coordinator. I also am the NHS advisor and Student Council Advisor, and I coordinate our scholarship program.
Personnel & technology. Who does it, and when does it happen? Where is it kept? Is it easily accessible to all staff members and students/families?
Time and information on implementing ILPs
Cost, time and management
Finding time to learn about ILPs
What are the biggest challenges to implementing ILPs at your school?
30
The amount of time and collaboration needed when teachers and parents are involved with the student in setting goals and plans. Doing interest and skills assessments with students are useful but again take considerable time away from curriculum instruction time. Having the technology tools can be a benefit but still personal connections and contact time are keys to successful career / post high school planning.
Identifying relevant goals for students. Assigning relevant courses to those goals.
Admin, teacher and counselor buy in
What are the biggest challenges to implementing ILPs at your school?
31
Making a coordinated effort for priority, planning and implementation. I feel that general staff will feel this is the counselor responsibility not necessarily a shared one.
Resources! We don't have enough people or funding!
Time to do this and resources to make this a reality.
Working this into the school planning with all of the curricular requirements.
Finding time in the day for student to work on them
Making sure that all staff have the appropriate training to make this transformation work
What are the biggest challenges to implementing ILPs at your school?
32
Getting computer access for students, teachers, parents, and counselors to utilize the tool. It takes such a long time for students to log-in to the computer, then to figure out what their username and password are for their Naviance/Family Connection account. We also struggle with not having a point person who is well trained with the tool to train teachers to use the tool. There just not enough time to implement such a great tool.
No monies for counselors, resources, and time to work meeting each student's individual needs
What are the biggest challenges to implementing ILPs at your school?
33
Buy-in! Making sure the ILP is in a format that is user-friendly and easy to use but is engaging. With a small number of counselors (1:510), staff buy-in would also be essential.
ILPs should compare each individual's scores at the beginning and end of the year to see what the student accomplished during the school year. Currently, scores are treated as an aggregate. It’s meaningless.
Scheduling time and students being on board and taking ILP's seriously
What are the biggest challenges to implementing ILPs at your school?
34
Staff buy in!!! MUST be something easy for them to do that doesn't require a lot of extra work on their part.
Scaling the process to 3000 students
Limited staffing to assist with this
Student buy-in and parent support
Carving out the time to make the interactions and work surrounding ILPs both meaningful and relevant. Developing curriculum to meet student need and district expectations is also challenging.
Lack of knowledge on how to implement
What are the biggest challenges to implementing ILPs at your school?
35
Time for effective interactions to take place. Structure for those interactions to take place. Skill capacity for teachers to implement and supervise the ILP. This is not what HS is—radical paradigm shift.
Lack of knowledge on how to implement
Resources and time
Time
Support and time
Training time for all staff and money to support its effective use
What are the biggest challenges to implementing ILPs at your school?
36
Finding the right person who is qualified and the students trust to work with students. It is time consuming and the person must be willing to put in some extra work. An extensive knowledge of the curriculum, student test results, and college planning are important. I am the testing coordinator, I teach a college credit class, I have been principal in the building for 8 years, I have done college planning for our seniors for the past 11 years - I have a strong knowledge of all the pieces. We are small enough for this to happen. I don't think this will be effect without the counselor having a broad knowledge base and access/understanding of all the tests/inventories completed by students.
What are the biggest challenges to implementing ILPs at your school?
37
Time for teachers to meaningfully develop and follow ILPs. Our teachers see 200 students a day.
Time. Offering a transition course or careers course
Time
Money and staff buy-in to the programs
Time
Time constraints
IF this is going to be of value to anyone, it needs to be a meaningful, useful, quick and easy to do. Quite honestly, I feel it now is just one more piece of paperwork we complete to satisfy a requirement
What are the biggest challenges to implementing ILPs at your school?
38
Overcoming the doubts of the teachers and parents
Teachers having time to track and enter data
Lack of point person, lack of school counselor
Keeping plans up to date, following plans when courses and standards change, students switching schools - will these follow with transcripts?? parent and student "buy in" to the plans, is this a "one time deal", technology and computers to support the plan, teachers actually taking the time to complete these with students and review them with students, school budgets
What are the biggest challenges to implementing ILPs at your school?
39
Attitudes of people involved and people not following through for student are "At Extreme Risk" of not graduating on time with peers
Staff buy in. Teachers and counselors must believe in the value in order to make them happen.
What are the biggest challenges to implementing ILPs at your school?
40
Many thanks to the Minnesota educators who shared their time and insights.
Thanks to the Minnesota School Counselors Association and the Minnesota Association of Secondary School Principals for helping us publicize the survey.
Thank you!
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