supplier information service presented by: cynthia reichardt, functional sponsor, sis quality...

Supplier Information Service Presented By:

Cynthia Reichardt, Functional Sponsor, SIS

Quality Leadership ForumJuly 17-19. 2001

Supplier Information Service

GOT SIS?

Supplier Information Service

DCMA's Supplier Information Service consolidates existing supplier capability and status information into a single virtual database directly accessible by DoD procurement and contract administration personnel. Current, reliable, and relevant information needed to determine the best DoD acquisition and contract award decisions is provided to the DoD Acquisition Community via our secure online service.

• MISSION :

PASS/CAL 7.0CSS 2.0RAMP 1.0

• SIS is a DCMA Secure Internet Site Logon ID and Password required For DoD Acquisition Personnel NASA and DCAA also invited

• SIS offers DCMA Supplier Information Preaward Surveys (PASS) Contractor Alert List (CAL) **** GSA Contractor Suspended/Debarred List ** Defense Logistics Information Service (DLIS)**

Supplier Information Service

****Future Module ** Hotlink

Supplier Information Service

http://www.dcma.mil/

Supplier Information Service

Supplier Information Service

Login ID

********

Gateway to the SIS Database:

Supplier Information Service

Requesting supplier information:

Non-OperationalLinks

Request Surveys electronically

Receive paperless survey response

View previous DCMA reviews and

surveys for past two years.

Supplier Information Service

Preaward Survey System (PASS)

Supplier Information Service

Information Provided: Principal Product Lines & Unique Production

Capabilities Systems and Processes Status Company Organization and Key personnel Sales, Earnings, and Financial Health Performance History Pricing Information

Preaward Survey System (PASS)

Supplier Information Service

• Preaward Survey - Revised!

• Aug 6 – Kick-Off

• Risked Based Preaward Survey Implementation

• Provides a risk based assessment of a potential supplier’s capability to provide the material/service desired at the time and price anticipated by the buying activity.

• Provides a recommended mitigation strategy to use prior to award.

• Becomes the initial Risk Assessment/Plan at Post Award or is used to align current risk management plan.

• Alerts DOD to Unfavorable Conditions at a

Supplier Facility

i.e. Serious Systemic Problems documented via

High Level of Corrective Action

• Criteria addresses Performance, Schedule

and Cost • One Book Policy Development • Deploys 2001

Supplier Information Service

Contractor Alert List (CAL)

Future Module

Supplier Information Service

• Death of a Database – Contractor System Status

• Identified Contractual Systems at a Contractor Facility and provided the systems’ status

• Duplication of information

• Information also resides in RAMP

• Information not valuable to the customer

• Acceptable / Not Acceptable Rating vs.

• Risk Rate & Provide via Risk Mgmt Plan

• Feedback – too little, too late.

• Centralizes and automates the documentation and execution of the supplier risk management process.

• Facilitates functional integration at supplier locations.

• Provides visibility to CMO management on where to focus efforts.

• Supports customers' desired outcomes: Right item--Performance Right time--Schedule Right price—Cost

• Provides supplier information in risk-based terms.

Supplier Information Service

Risk Assessment and Management Program

•Status

• Initial population of RAMP complete

• Over 13,000 risk assessments in the central database

• District data integrity verification & validation (V/V) complete

• DCMA Info Memo 01-115, Jan 24, 2001

• Use of RAMP data limited

• Not a past performance tool

Risk Assessment and Management Program

Supplier Information Service

•Status - continued

• Not available via the Internet or SIS, today!

• Risk Management Plans available upon request

• Plans developed with customer & contractor input

• DCMA Risk Assessment policy found in the One Book Chapter 3.1, Supplier Risk Management

Risk Assessment and Management Program

Supplier Information Service

GOT SIS?

Supplier Information Service

Tom Sohen

Chicago Fire