summer school 2019 aston university course “boost your ... · course: boost your career with eu...

12019.08.12-14 | SummerSchool #1 | Aston University | Use restricted to SummerSchool participantsThis project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 764089

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Summer school – 2019 – Aston UniversityCourse “Boost your career with EU projects/funds”

Fabienne Brutin (Ayming)

22019.08.12-14 | SummerSchool #1 | Aston University | Use restricted to SummerSchool participants 2

Course: Boost your career with EU funds

Main objectivesGives an overview on Research funding / Fundraising

Provides few tips on funds applications

Helps to include such opportunities in your career

Welcome

Fabienne Brutin

Chemistry & process engineer

20 years experience in EU/French R&D projects applications and management

PMP® certified

Speaker

https://fr.linkedin.com/in/fabienne-brutin

fbrutin@ayming.com

A progressive immersion !

Part 1: Overview of European research funding

Part 2: Research project construction and tips

Agenda

STARTER

What is H2020?

What is the budget of H2020?

What is the TRL scale?

What is the meaning of MSCA?

Are you interested in getting EU funds to support your career?

Quizz – Raise your hands !

Session 1 - Overview of European research funding

Few words on the Research & Innovation Framework ProgrammesHorizon 2020, Horizon Europe

Detailed presentations on specific instruments dedicated to young researchers

Summary

The EU funds are available to all categories of researchers:well-established researcher, looking for Post-Doc funding or considering starting a PhD,

The EU funds are also available regardless Country,Disciplines or Sector.

The EU provides grants to help Carry out research project, Get additional skills, Acquire cross disciplinary, international and intersectoral experience and Boost researchers careers

Introduction

Share of EU budget dedicated to R&I

A share is dedicated to R&D&I

10 to 15% of

what EU-28

spend in

total on R&D

each year !

Biggest EU R&I programme covering 2014 – 2020

Budget 77 Billion €

Rationale: Bring excellent research results to market

World leader in science

Overun fragmentation imposed by the national boundaries: Transnational coordination

Reinforcement of cooperation

Networks creation

Exchange of human resources

Horizon 2020

Horizon 2020 structure

Sustainability of European fundraising !

The programme will cover 2021-2028 with about 100 billion €

Horizon Europe

Main differences/similarities

Horizon Europe

35% of amounts

dedicated to climate

change stakes

H2020 HORIZON EUROPE

Budget €77 bn €100 bn (to be confirmed)

Structure 1- Excellence

2- Leadership in Enabling and

Industrial Technologies (LEIT)

3- Societal Challenges

1- Open Science

2- Global Challenges and

Industrial Competitiveness

3- Open Innovation

Common

schemesERC, FET, MSCA, Research Infrastructures

Differences in

collaborative

research

schemes

Mainly top-down

10 challenges across Societal

Challenges and LEIT

Industry-facing call in LEIT

Innovation through specific

schemes and within all calls

Both top-down and bottom-up

5 clusters/missions within

Global Challenges and

Industrial Competitiveness

Industrial benefits within all

Global Challenges

EIC for innovation-focussed

activities

Follows the overall EU policies in favour of training and research.

Evolution of budget

Rationale of EU funds

Cover a wide range of Research and innovation activities all along the Technology Readiness Level scale

PROOF OF CONCEPT FUNDINGPROTOTYPE

DEVELOPMENTCORPORATE/EQUITY INVESTMENT

Cover a wide range of Research and innovation activities all along the TRL scale

COLLABORATIVE PROJECTS

Cover a wide range of Research and innovation activities all along the TRL scale

MSCA / ERC PROJECTS

EU fundraising all along your career

Post-docs

Senior Professor

Students

Post Graduates

Junior Professor/ Junior Researcher

Associated Professor

Full Professor

Erasmus

Marie Curie

ERC Advanced

ERC Starters

ERC Consolidators

EU fundraising all along your career

MSCA COFUND 36M

MSCA ITN 36M

1 2 3 4 5 6 7 8 9 10 11 12 13

ERC CONSOLIDATOR GRANT

ERC ADG

MSCA RESEARCH AND INNOVATION STAFF EXCHANGE

Duration

(Months)

Young Researcher Established Researcher

Years after PhD

MSCA INDIVIDUAL FELLOWSHIPS

ERC STARTING GRANT

Distribution of this material is restricted to the ABC-Salt Consortium

This document contains information, which is proprietary to the ABC-Salt

Consortium. Neither this document nor the information contained herein shall be

used, duplicated or communicated by any means to any third party, in whole or in

parts, except with prior written consent of the ABC-Salt consortium.

ERASMUS ACTIONS

The EU's programme to support education, training youth and sport

Funding for programmes, projects and scholarships

Fosters EU-EU and EU-international cooperation

Available for Programme countries (EU) and Partner countries (worldwide)

ERASMUS+

Mobility of individualsMobility of learners and staff:

learning and/or professional experience in another country;

Erasmus Mundus Joint Master Degrees:

high-level integrated international study programmes delivered to the best master students worldwide;

Erasmus+ Master Loans:

loan to go abroad for a full Master Degree.

ERASMUS+

Cooperation for innovation and the exchange of good practicesTransnational Strategic Partnerships

promote innovation, exchange of experience and know-how. Certain mobility activities are supported;

Knowledge Alliances

foster innovation, entrepreneurship, creativity, employability, knowledge exchange and/or multidisciplinary teaching and learning;

Sector Skills Alliances

design and delivery of joint vocational training curricula, programmes and teaching and training methodologies;

Capacity-building projects

modernisation and internationalisation process. Certain mobility activities are supported.

ERASMUS+

MSCA ACTIONS

What are the Marie Skłodowska-Curie actions?A European Union programme dedicated for

Structuring researcher training, mobility and career developmentTrain a new generation of researchers enabling them to convert knowledge and ideas into products and servicesEnhance creative and innovative potential of researchersFoster excellence at national level.

What needs do they answer within H2020?Attractivity to researchIntersectoral mobility and societal needs addressingSocietal and innovation impactsCross cutting issues addressing such as Open science and Responsible Research and InnovationStrong emphasis to the implementation and adoption of the Charter & code for researchers and Principes for Innovative Doctorate Training.

MSCA actions

What do MSCA projects offer ?Excellent working conditions: employment contracts, social security, environment

Opportunities to work and being trained with the best researchers in Europe (and worldwide)

Complementary skills development

Prestigious career opportunities!

MSCA actions

ESR: Early stage researchers (no PhD until 4 years of experience)

ER: Experienced researchers (PhD and above 4 years of experience)

MS: Member states – members of EU

AC: Associated countries – Albania, Armenia, Bosnia and Herzegovina, Faroe Islands, Former Yugoslav Republic of Macedonia, Georgia, Moldova, Montenegro, Serbia, Tunisia, Turkey and Ukraine

Third countries: Australia, US, Canada, China, etc.

MSCA actions vocabulary

EU commission data (MSCA factsheet)

40% of MSCA supported researchers are womenHigher than the average percentage of female researcher in Europe

140 nationalities have received MSCA fundingStimulation of mobility to emerging countries

100% of MSCA researchers experience international mobilityBut only 50% experience exposure to non-academic sector

High competition confirms the interest for those instrumentsBetween 10% to 50% (according to instruments & years)About €20 billion high-quality proposals did not go ahead in the absence of MSCAsupport…

60% of MSCA fellows believe it would have taken more time to attain theirsubsequent career stage without MSCA support

12% believed they would not have attained this stage at all !

MSCA fellows are twice as likely as the average researcher to have publications that belong to Top1%, Top 5% and Top 10% of cited publications

Some up to 3 times better with regard to Top1%

H2020 interim assessment data

(Innovative Training Networks)

High quality research training delivered through international and

interdisciplinary networks, industrial doctorates or joint

doctorates

International networks of research organisations from

the academic and non-academic sectors

Researchers at doctoral level (less than 4 years of full-time research experience and no

doctoral degree)

COFUND

(Co-Funding of Regional, National and International

Programme)

Regional, national or international programmes to

foster excellence in researcher training, mobility and career

development)

Organisations funding or managing doctoral or

fellowship programmes

Researchers at doctoral and post doctoral level

(Individual Fellowships)

Opportunities to work on personal research programs by moving between countries and

possibly sectors to acquire new skills

Individual researchers together with the host

organisation

Postdoctoral researchers

(Research & Innovation Staff Exchange)

The exchange of staff members involved in research

and innovation to develop sustainable collaborative

projects and the transfer of knowledge

International networks of research organisations from

the academic and non-academic sectors

Researchers, technical, administrative and managerial staff of any nationality and at

all career levels

Marie Skłodowska-Curie Actions

Objectives:To train a new generation of creative, entrepreneurial and innovative early-stage researchers able to face current and future challenges and to convert knowledge and ideas into products and services for economic and social benefit;To raise excellence and structure research and doctoral training, extending the traditional academic research training setting,To provide enhanced career perspectives in both the academic and non-academic sectors through international, interdisciplinary and inter-sectoral mobility combined with an innovation-oriented mind-set

Projects:International networks of organisations (public / private)All domains in a bottom-up & multidisciplinary approachMeaningful exposure to international and intersectoral dimensions of researchFellowships of 3 to 36 months

MSCA – Innovative Training Networks

3 types of networks

8 panelsChemistry, Social Sciences and Humanities, Economic sciences, Information Science and Engineering, Environment and Geosciences, Life sciences, Mathematics, Physics

MSCA – Innovative Training Networks

European Training Network

Joint research programme

European Industrial Doctorates

Doctoral programme with the non-academic sector

European Joint Doctorates

Doctoral programme to deliverjoint degrees

ObjectivesThe COFUND scheme aims to stimulate regional, national or international programmes to foster excellence in researchers’ training, mobility and career developmentCo-funding new or existing regional, national or international programmes to open-up to and provide for international, intersectoral and interdisciplinary research training as well as transnational and cross-sectoral mobility of researchers at all stages of their career. Development and broadening of the research competencies of researchers

ProjectsOne beneficiary that will fund and manage Doctoral Programme or Fellowship Programme: recruiting, supervising, hosting, training researchers Partnering organisations will support the beneficiary in the various actions especially secondments.Duration of the programme: from 3 to 5 yearsVacancies internationally advertised, specific mobility rules apply

MSCA – COFUND

ObjectivesEnhance the creative and innovative potential of experienced researched through advanced training as well as international & intersectoral mobility

Focus notably on:

The return and (re)integration of European researchers from outside Europe and those who have previously worked in Europe

The promotion of career restart

ProjectsIndividual researcher with PhD degree with a research institution out of the country where the researcher carried out his/her main activities

General mobility rule

No pre-defined research topics

MSCA – Individual Fellowship

European Fellowships

Researchers moving within or coming to MS/AC

countries

Global Fellowships

Researchers going to Third countries

and returning then to Europe

MSCA – Individual Fellowship

• 1 to 2 year research stay in Europe (MS/AC)Standard EF

• Resuming a scientific career after breakCareer restart

• Conducting research in the non-academic sector (industry, business, NGO etc.)

Society & enterprise

• Returning to Europe from a 3rd countryReintegration

MSCA – European Individual Fellowship

ObjectivesCollaboration between academic and non academic institutions, from Europe / outside Europe

Organisation of staff exchanges (secondments from 1 to 12 months)

Enhancement of knowledge transfer (international and intersectoral) and sharing of ideas and R&I culture

ProjectsAt least 3 independent participants in 3 different countries, of which min 2 from MS/AC

Preferably at least 1 academic & 1 non academic (mandatory if all partners from MS/AC)

Staff concerned: ER/ESR, managerial staff, administrative and technical staff

MSCA – Research and Innovation Staff Exchange

EUROPEAN RESEARCH COUNCIL

An autonomous funding body led by scientists.

Funding excellent researchers of any nationality, to carry out frontier research, via annual competitions.

In all fields of science and humanities, with bottom-up approach.

Substantial grants (2.0 Mio Euro-3.5 Mio E).

Recognised label of excellence.

International, top level peer-review process - 25 panels distributed in 3 scientific domains (10 Physical Sciences, 9 Life sciences and 6 Social Sciences and Humanities.

Projects: 1 researcher (no pre-established networks), 1 Host Institution, 1 project, 1 selection criterion (EXCELLENCE).

What is ERC?

Starting Grants

starters

(2-7 years after PhD)

up to € 2.0 Mio

for 5 years

Advanced Grants track-record of

significant research

achievements in the

last 10 years

up to € 3.5 Mio

for 5 years

Synergy Grants2 – 4 Principal Investigators

up to € 15.0 Mio for 6 years

Proof of Concept bridging gap between research - earliest

stage of marketable innovation

up to €150,000 for ERC grant holders

Consolidator Grants

consolidators

(7-12 years after PhD)

up to € 2.75 Mio

for 5 years

ERC funding schemes

│ 42

RECOMMENDATIONS

Be aware of opportunities offered by funded projects (ERASMUS, ITN, COFUND)

And do not hesitate to candidate!

Conclusion

Get informed of funding instruments evolution (MSCA, ERC)Objectives, policiesStructure of proposals Competition (former projects funded)

And ApplyBetter to apply and do not get the project rather than not apply !

Stefan W. Hell (Max Planck Institute for Biophysical Chemistry in Göttingenand German Cancer Research Centre in Heidelberg), German Physician

Marie Skłodowska-Curie Actions Individual fellow at the University of Turku in 1996-1997 Coordinator for three Marie Skłodowska-Curie Actions individual fellowships. He received his Nobel Prize in Chemistry in 2014 «for the development of super-resolved fluorescence microscopy».

Conclusion

Boost your CV (and personal skills) to get prepared to (ERC) competition!

At least one (StG) /several (CoG) publications without participation of PhD supervisor

Promising track-record of early achievements (significant publications, invited presentations in conferences, funding, patents, awards, prizes)

Potential for research independence

Evidence of scientific maturity

Conclusion

General recommandations regarding your starting career:

Conclusion

Be open

• Open innovation

• Open science

• Open to the world

Get involved

• Always consideractive roles for the researchcommunity(contribute, organise, etc.)

Be Mobile

• Long staysabroad to boostyour CV

• Short stays to forge new collaborations and write joint publications

Collaborate

• Work with otherresearchers on topics of mutualinterest (papers, tools, datasets, events, supervision etc.)

Network

• Use social medias

• Develop yourown network

Apply for funding

• For your owncareer

• For your hostingorganisation

Open Innovation:

Open Innovation

Towards open innovation test-beds

Example:Open access to scientificpublications (mandatory)

Open access to researchdata pilot

Hubs (modelling and software) built upon the open source model

Research integrity

Open Science

2018-2020 strengthening of international cooperation

Open to the World

Conclusion

Session 2 - Research project construction

Review of proposal life cycle

Recommendations

Summary

Framework Programme is a macro-programme

Sub-divided in pillars, each containing programmes/instruments (ex: ERC, NMBP)

Each programme / instrument publishes a Work-Programme (WP)

Each WP is organised in calls for proposals

Each call is a set of open topics against which proposals must be submitted

Terminology

Focus area

Programme/WP Call Topic

Proposal lifecycle

Proposal setting up and Grant preparation

9 to 12 months

Partnership building

Several weeks to several months

Proposal positioning/maturation

Several months

Writing

3 to 8 weeks

Evaluation

5 months

Grant preparation and signature

3 months

HORIZON2020 general objective :

“Time-to-grant” 8 months

1) Analysis of the context Key documents and call informationInstrument/Funding schemeTopic descriptionExternal factors

=> Strategic positioning

2) Definition of the project concept, structuration of project:Innovations & objectivesImpacts (science, technologies, products & markets, societal challenges, dissemination & exploitation)Consortium (expertise & value chain)

=> Elaborating your roadmap for the proposal setting-up

Proposal positioning in 2 steps

Checklist: call information and key documents to be read :

Work programme (excl. JTI, EIT, JRC):Call text/ topic in the WP of the relevant instrument partDescribes the specific expectations for the projectRead also Introduction to all WPs and General Annexes (types of actions, eligibility/evaluation criteria, rules, TRL, etc.)

FP (H2020, HEUROPE) Grants Manual, and proposal template / evaluation forms Rules and format to submit a proposal for a given callDescribes the eligibility and evaluation procedureOnline Manual covering whole lifecycle (partially available)

But also Annotated Model Grant Agreement (AMGA). Separate MGA for MSCA, ERCetc.

Can be found on: http://ec.europa.eu/research/participants/portal//desktop/en/funding/reference_docs.html

But recommended to download the call related documents from the selected topic page : http://ec.europa.eu/research/participants/portal//desktop/en/opportunities/h2020/index.html

Proposal positioning: 1st step

“Bottom-up” vs “Top-down” approach of the call/topic:

Top-down:Project must answer to a call text (call text is never optional)Defined topic/area/technologyDefined objectives (roadmap)Little room for deviation vs defined topic = build the project according to the topic (do not recycle old projects/technology bricks without “re-processing”)Typical instruments: Pillar 2 LEIT for example

Bottom-up:Possibility to propose wide range of solutions to answer a generic problematicMore freedom : Project content & objectives to be proposedAdvantage: the call is subject to select more projects based on original ideasInconvenient: a high number of proposals submitted and project perimeter to be sharply “defined on your own”Typical instruments: e.g. Pillar 1 FET Open & MSCA, SME targeted, (+some Pillar 3 calls, ex. SC4: Breakthrough innovation for European aviation), and also some ICT calls…

Activities at TRL 1-4Science/techno drivenExcellence => gap beyond state of the Art

PublicationsNetwork~ PatentsCordis open data: history of all EU funded projects (state of the Art)

Activities at TRL 3-6Application driven (innovation) / societal needs drivenDefine application pipelines

Performances, constraints

Technological activities must meet set targetsCompetitive analysis needed:

Patents / technologiesApplications & products on the market

Strong exploitation strategies (replication on markets, barriers to access user needs, regulation/societal needs)

Activities at TRL > 6 (7-9) (SME instrument, FTI, JTI flagship)Business driven = business plan drivenInvestment in plant/production/equipment units

632019.08.12-14 | SummerSchool #1 | Aston University | Use restricted to SummerSchool participants

Outline of the ‘problem’, focus and boundaries of the potential action.

Context, problem to be addressed, why intervention is needed

Proposal positioning: 1st step: Topic analysis

TRL-level and other information (budget range)

Key elements expected to be achieved

Type of project and funding

Proposal positioning: 2nd step

S&T CONTENT

PARTNER1,

PARTNER2 etc.

RESULTS

Excellence, ambitions

Innovation N-1 Innovation N+1Innovation N

Technology

providerEnd-UserIntegrator

ImpactN-1 ImpactN+1ImpactN

Consortium as a whole, value chain

Impacts

PROJECT

Project maturation: from an idea to a project

In most of projects, “excellent science” is not sufficient to obtain funding (except ERC)

1. Excellence 3.Implementation

2. Impacts

Criteria 1Criteria 3

Criteria 2

• Innovation “potential”

vs SOA

• Competitive results

generation

• Methodology

• Ambition & objectives

• Quality of the

implementation

• Innovation

management

• Risks

• Operational

capacity

• Sustained impacts from project results

• Exploitation for further research

• Commercial exploitation (economy, jobs &

competitiveness creation)

• Dissemination & communication of results

In ERC projects, “excellent science” is the criterion to obtain funding

Excellence of the Research Project

Ground breaking nature Important challenge? Substantially beyond the current state of art? High-gain/high-risk balance

Potential impact Possibility of a major break-through?

Scientific Approach Feasibility, novel concepts/methodology

Excellence of the Principal Investigator

Intellectual capacity:Track-record, capacity to go significantly beyond the state of the art, evidence of creative independent thinking

Creativity

Commitment : Willing to devote a significant part of PI's working time (minimum of 50% for Starting, minimum of 40% for Consolidator Grant, minimum of 30% for Advanced Grant)

Relevance of the project idea/conceptIn particular regarding the topic listed in the Work ProgrammeComplementary to the projects already funded in the pastImportance of project positioning before writing the proposal

Quality/ excellence (not only scientific!)/ ambition of the project proposalImportance of first impression : abstract and first pages, concept in a “nutshell” Importance of presentation (writing, clarity, demonstration: don’t just give affirmations without proofs)Specificity, relevance and clarity

Quality/ excellence and experience of the consortiumClear knowledge/experience of state of the art Reputation/ pertinence/ complementarity of the actors in a given field, past participations in projects“Operational capacity” (from the work plan and CVs of key persons)

Proposal building 360°: key criteria of success

Impact of the project in different levelsStrengthen the EU S&T leadership (scientific community)

New technologies to solve societal challenges (political and social)

Contribution to EU roadmaps (ETPs) and new products to market to strengthen the EU economy (industry)

Networking/ lobbying/ clarificationEarly interaction with EU at the strategic level of Work Programme writing, networking,..

Any clarification regarding call/ topic description, if possible validation of the approach: Project officer in charge of the call, National Contact Points (NCP): http://www.horizon2020.gouv.fr/cid74103/le-reseau-des-pcn.html

Information and “push” after submission/ ranking : NCP, contacts of partners..

RISK management: build a project concept considering the major risks, what will be the back up strategies, how these strategies will impact the exploitation and business plans?

All consortium members need to demonstrate their added value, size of consortia to be kept realistic (necessary & sufficient)

Active and significant contribution from SMEs with a dedicated budget and efforts (no scattering of activities)

A clear gap must be demonstrated vs State of the Art (recent FP7, H2020 projects), as well as in the project ambition (industrial, societal)

Quantified demonstration of impacts based on reference scenarios

Explanation of the IP landscape: IP background necessary to conduct the project activities, demonstrate that the partners have the freedom to operate (technology and competitive analysis)

Consistency between objectives & ambition and allocated means/efforts/investments in the project

Top critical aspects in a H2020 proposal

Proposal lifecycle

9 to 12 months

Several months

Writing

3 to 8 weeks

Evaluation

5 months

3 months

FP is open to all countries in the world (in principle)Participation does not mean receiving EU funding (or funding directly from EU)

Associated countries (AC) that will receive an automatic funding (in addition to 28 Member States (MS))

Iceland, Norway, Albania, Bosnia and Herzegovina, the former Yugoslav Republic of Macedonia, Montenegro, Serbia, Turkey, Israel, Moldova, Faroe Islands, Ukraine, Switzerland, Tunisia, Georgia, Armenia

Automatic funding also for >130 other third countries with low GDPNB. Exclusion from automatic funding of BRICS: Brazil, Russia, India, China, South Africa

Third countries sometimes required (not systematically with EU funding) on targeted actions:Based on geographic layouts/areas, e.g. Japan/Brazil for ICTBased on common challenges, e.g. topic on tuberculosis, etc.

Some countries not automatically eligible for funding have made specific provisions for funding for their participants in Horizon 2020 projects (for ex., China, Japan, Republic of Korea, Mexico, Russia, Taiwan).

Partnership building: countries

Eligibility criterion (collaborative projects except CSA): Min 3 organizations from different MS/AC

=> Necessary condition but far from being sufficient for a collaborative project

Additional conditions may be added (check the WP!)

Info on funding : http://ec.europa.eu/research/participants/portal//desktop/en/funding/reference_docs.html#h2020-grants-manual-hi-3cpart

Partnership building: countries

Notion of “Value chain (VC)” prominent :

MethodologyProject TRL < 4 (VC not so relevant), focus on synergies between competence and multi-disciplinarity

TRL > 4, value chain must be described

Partnership building: value chain

External value chain: necessary activities to create a product or service, from the conception and the supply of raw materials to the final end user/client (definition from a company point of view)

Basic Research Applied research,

technology providers

Technologies

integration into

products

Stakeholders: product

adopter/user

Businesses & society

Criticality: position in the VC

Product 1

Product 2

Product 3

Competitiveness

within each segment

of the VC

= Project consortium necessary to achieve objectives

Partnership building: typical VC building

RTO IND/SME

Techno / pilot

Applications & MarketTechnological offers

IND / SME + DEMOApp 2

RTO 3Modeling / simulation

NGO / Consultants / SME (LCA, LCC, socio/eco analysis)

SME (OEM, equipment provider)

Use case #1

Stakeholders

Possibilities for small, medium and large consortiums!Each partner must have a specific role, avoid overlapping or “useless” partners

Partnership building: illustration of value chain

From TRL 2

To TRL 4

Communication, dissemination and exploitation

Project management

Process modelling and performance evaluation

Molten salt

selection

Hydro-

pyrolysisPrimary

liquefactionWaste

supplyProcess integration and

demonstration

Maximization of impacts: Acceptation, Perception of transport,

Techno-economic and socio-economic evaluations, LCA

Jet fuel and

transport app.Vapour phase

hydro-deoxygenation

Partnership building: illustration of value chain

Practical issues:Core partners (acad+ind) must be identified very early on: sometimes > 6 months before call DL

Partners matchmaking is time consuming but worthwhile (prestigious organizations can afford to pick the “winning projects”)

Work on your personal network (research colleagues and company or suppliers contacts,..)

Attend events like European brokerages, call info days, conferences, fairs, running EU projects meetings,..

Contact the National Contact Points (that organize also match making events)

Search through specific internet sites or social media groups (like LinkedIn)

Successful proposals are usually built on long term relationships/networking

Partnership building: practical

Details you should pay attention to:Organization already participated in collaborative projects (reputation, capacities,..)?

Capabilities of the contact person to speak/write/work in English?

Contact person motivated to build a project?

Contact person/organization ready to work in collaboration?

Companies: financial capacity to conduct a project: http://ec.europa.eu/research/participants/portal//desktop/en/organisations/lfv.html

Partnership building: practical

Proposal lifecycle

9 to 12 months

Several months

Writing

3 to 8 weeks

Evaluation

5 months

3 months

Administrative on-line forms: Section 1: Project abstract form: Title, acronym, call identifier, duration, publishable abstract, key words, coordinator’s declarations

Section 2: Administrative forms per partner

Section 3: Budget distribution forms per partner and per project (slightly different for RIA/IA, see below for RIA)

Section 4: Ethics issues table

Section 5: Call specific questions

Proposal content in 2 parts

Proposal (technical annex) template (R&I, I actions):

Section 1: ExcellenceObjectives, relation to the work-programme (challenge&topic), concept & methodology, positioning of the project (TRL), ambition (SoA, innovation potential)

Section 2: ImpactExpected impacts (technological, economical, environmental, societal)Dissemination, exploitation, communication

Section 3: ImplementationWork-plan/activities, deliverables, milestonesConsortium and project/innovation management, risks, resources

Section 4: Members of the consortium incl. third parties Section 5: Ethics and Security

Page limits: 15, 30 or 70 pages for cover page + Sections 1-3 incl. tables (first stage ~10 pages)

Proposal (technical annex) template (ERC):

Research proposal (Part B1)

a – Extended synopsis 5pb – Curriculum vitae (with funding ID) 2pc – Track-record 2p

Research proposal (Part B2) - not evaluated in Step 1

Scientific proposal 15pa – State-of-the-art and objectivesb – Methodologyc – Resources

Proposal Writing vs. Building a project

It is not only about WRITING A

PROPOSAL

It is about BUILDING A PROJECT

Proposal Writing vs. Building a project

Building a project:Performances (objectives, deliverables,

impacts)

Resources

(€, partners, expertise)

Time (implementation,

planning, milestones, risks)

Proposal Writing: Proposal Structure

Sections to be addressed / Questions to be answered

Objectives

Relation to the work-programme

Concept and methodology

What are the targeted objectives (different from impacts)?What’s the project about in relation to the Work Programme?What is the justification for such project? Why should it be funded? Why wasn’t this done before (originality)? What is the global problematic it will contribute to solve? What is the global approach and methodology? What is the positioning of the project vs TRL?What is innovative about this project vs the SoA? What scientific/technological barriers are going to be lifted?

Section 1: EXCELLENCE

Ambition

Expected impacts

Dissemination and exploitation of results

What is the project going to bring in terms of knowledge, technologies, innovation, products, improvement of societal indicators, contribution to larger European & National plans…? What barriers are you facing?How do you intend to use generated results to create returns? What are the next steps? How do you intend to communicate and disseminate the project results? To whom and with what means? How would you manage research data and publications?

Communication activities

Section 2: IMPACT

Work plan – Work packages and deliverables

Management structure, milestones and procedures

Consortium as a whole

How do you propose to execute your project? How convincing is the proposed approach (capacities and methodology to be conducted ?)Who is going to work in this project (excellence and operational capacity)?How are you going to work together (who makes decision, who executes, who is in charge of what?) How the innovation and risks are managed?How much is it going to cost? How balanced and reasonable are the expenses? How justified are the project costs?

Resources to be committed

Section 3: IMPLEMENTATION and Section 4: CONSORTIUM

Members of the consortium

Proposal Writing: Methodology

Coordinator: leader,

moderator, decide but

also delegate

Core group & WP

leaders

Partners

~80% of the work

~20% of the work

Proposal lifecycle

9 to 12 months

Several months

Writing

3 to 8 weeks

Evaluation

5 months

3 months

Proposal submitted

Non admissible/ eligible proposal (< 5)

Admissibility and eligibility check

Evaluation using award & selection criteria

[External evaluators]

ExcellenceImpactImplementation

Fail to pass thresholds (< 40)

Consensus group/ Panel

[Experts, EC]Not selected for ranking (< 20)

List of 15 proposals for funding

Evaluation and Selection Process* (RIA/IA)

*Can be slightly different for some calls

Evaluation and Selection Process* (RIA/IA)

Time to grant reduced: 8 months (usually 5 for evaluation and 3 for grant preparation unless otherwise specified)

One proposal

Expert 1 Expert 2 Expert 3

In general 3 to 5 experts to evaluate a proposal (can be 2 for first stage/low € proposals)Remote and/or in Brussels.

Consensus group with EC moderator Harmonize different evaluation and scores given by different experts.Agree on a common scoring.Panel review (ranked & rejected proposals)

with EC chairperson

Evaluation Summary Reports (ESR)

*Can be slightly different for some calls

Evaluation and Selection Process (ERC)

Step 1 Panel members (generalists and with multidisciplinary approaches) see only Part B1of proposal

2 steps evaluation process

Evaluation and Selection Process (ERC)

2 steps evaluation process

Step 2: Both Part B1 and B2 are sent to specialists around the world (specialized external referees)

What profiles for the experts?

Researchers (academic, RTD) Industrial Consultants

Excellence Impact Implementation

New profiles recruited for H2020: End users, other stakeholders of the socio-economic world

http://ec.europa.eu/research/participants/portal//desktop/en/experts/index.html

Evaluate all criteria but will focus on predilection criteria:

Excellence, impact & implementation criteria are evaluated all along the proposal, regardless of the “section”

Example Award Criteria Evaluation

Evaluation summary report analysis: example 1 project below thresholds

1. Excellence (Threshold 3/5)In general terms, the proposed technical approach is well structured, it identifies important weak points of the current technology and clearly explains the progress beyond the state of the art intended for the project.However, the objectives for this proposal seem rather focused on just the manufacturing processes and a particular technology element The problems tackled do not appear to include those related to the running of a factory (supply chain, planning, quality assurance, product distribution, service maintenance, etc.). There is limited information on the planned mini-factory production.

2. Impact (Threshold 3/5)The consortium partners have the scope and resource to bring about an effective contribution at a European and potentially an International level.The apparent dominance of one particular Consortium Member's patent for XXXXXX, may adversely impact the scope for a wider industrial dissemination of the findings. The proposed process technology, once it has reached the convenient readiness level, could certainly contribute to reduce the time to market and the cost, decrease lead times in product and process development etc.Nevertheless, these results would not be related to the development of new factory concepts, such as on-site factories or factories-in-a-container, which provide instant manufacturing and customization services locally, for example in retail environments or utilization sites.

Evaluation summary report analysis: example 1 project below thresholds

Example Award Criteria Evaluation

8,5/15: Proposal below thresholds

3. Quality and efficiency of the implementation (Threshold 3/5)Partners individually and collectively represent a strong consortium serving the objectives of this particular proposal. The consortium as a whole lacks organisations representing the full value chain and in particular end users in order to meet the full objectives of this call. XXX has only a very small participation in the project.The End Users board is important to define the end users’ needs and expectations, however an indicative list of the participants to this board has not been provided.Significant risks are identified and contingency plans are summarised but no mitigation actions are presented.

Operational capacityYes

Proposal content corresponds, wholly or in part, to the topic description against which it is submitted, in the relevant work programme partYes

Overall commentsNot provided

Tips & Hints

Get prepared: read carefully all documents (call, previous projects) and get time ahead!

Find/accept partners, not followers (except special added value)Write a nice story for your readers, not for your pleasure Be ambitious but non unrealisticAnswer STRICTLY the call scope & impacts and use most of keywords given in

the topic / work programmeConsider all tricky questions in all sections and avoid any suspicion of plagiarism!

Do not forget!A submitted proposal can be revised until the call deadline by submitting a new version and overwriting the previous oneFollow the formatting rules and page limits.Download and proof-read the proposal before submitting.

Hints & tricks

Thanks !

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