sumanlata sadh final dissertation presentation(major) with sap screen sorts

PROGIKO LTDPROGIKO LTD

Implementation of HR, SD , FI & MM modules of SAP ECC6.0 in Progiko Ltd.

'PROGIKO - Your Health is our Concern'

Under the guidance of: Mr.Vivek Arya

GROUP MEMBERSGROUP MEMBERS

Nidhi GuptaDivya SachdevaSumanlata SadhAkshi TewariApoorv GuptaAkhilesh DadhichNikhil ManchandaAnkur JainNitin TokasSandeep Pal SinghSalil Kumar PathakVishal AnchalSachin Tyagi

COMPANY PROFILECOMPANY PROFILE

PROGIKO LTD is India's largest Fast Moving Consumer Goods Company producing mineral water bottles and tea with global reach of its products. The potential Indian market has motivated Progiko Ltd. to acquire expertise & achieve high quality standards.

Founder : Sh. Ram Mittal in 1972. Headquarter : Delhi Plants : Himachal Pradesh & Assam.Warehouse : Assam, Himachal Pradesh, Gujrat, Bangalore.Turnover : 800 crores(approx)

INTRODUCTIONINTRODUCTION

VISION : “Health for All”

MISSION: To provide quality products at optimal price to the railways while constantly working on adoption of the innovative technology.

PURPOSE:To work with IntegrityTo make a positive impactTo bring our wealth of knowledge to service of customers.

OBJECTIVE:To Support healthy environment. Customer satisfactionMaintaining the highest quality standards for customers.

PRODUCTS PRODUCTS

FRESH TEA

RAIL AQUA

Human Resource Department

Group Members:Nidhi Gupta

Divya SachdevaSumanlata Sadh

Akshi Tiwari

Human Resource Department

Group Members:Nidhi Gupta

Divya SachdevaSumanlata Sadh

Akshi Tiwari

Roles And Responsibilities of HRRoles And Responsibilities of HR

Vice President(VP) Formulation of Policies , Assisting and Advising Strategic Management HR issues. Responsible for budget oversight including evaluating need and use of resources.

General Manager(GM) Fresh Tea Create Company Strategic Plan Provide leadership and coordination of company HR function. Communicate the goals and policies to the staff.

General Manager (GM)Rail Aqua Create Company Strategic Plan Provide leadership and coordination of company HR function. Communicate the goals and policies to the staff.

Manager (R&S) Recruitment and selection of all the employees is handled. Provide the final authorization for any new hired. Implement the company’s policies and procedures.

a) Executive (1) –Sourcing the desired candidate profiles from various job portals, Shortlisting the suitable profiles .

b) Executive (2) –Conducting final interviews , Providing offer letters and onboarding the candidate.

Manager (Payroll) Salary distribution and pay slip generation is handled. Overall administration of the pay & benefits.

a) Executive(1): Responsible for processing employees wages, calculating time worked and making appropriate deductions to wages.

b) Executive (2) : Responsible for maintaining the employees data along with administering leaves and absence time of employees.

c) Executive(3&4) :Responsible for maintaining the employees data along with administering leaves and absence time of employees for plants in Himachal & Assam.

d) Executive(5,6,7,8) : Responsible for maintaining the employees data along with administering leaves and absence time of employees for zonal office (E,W,N,S).

Manager (T&D) Strategic planning for training and development. Administration of appraisal programme. Executive (1) : Responsible for finding the skill gap on the basis of appraisal . Executive (2) : Provide training and development to the employees.

ORGANIZATION MANAGEMENT

& RECRUITMENT

AT PROGIKO LTD.

ORGANIZATION MANAGEMENT

& RECRUITMENT

AT PROGIKO LTD.

Organization management refers to the art of getting people together on a common platform to make them work towards a common predefined goal.

Recruitment is the process of identifying that the organisation needs to employ someone up to the point at which application forms for the post have arrived at the organisation.

Selection consists of the processes involved in choosing from applicants a suitable candidate to fill a post.

IMPORTANCE:

Making the department more organized with real time updating of data.

Better coordination among departments.Maintenance of organization structure.Forecasting of personnel requirements.Finding the right candidate and deploy talent in the right

location, at the right time.Maintain a talent warehouse.

RESPONSIBILITIES

• Understanding the organization structure & recruitment process in the organization.

• Understanding the policies being followed at Progiko Ltd. for Recruitment and Selection of the employees.

• Mapping the organization structure & recruitment in SAP.

• Organization Management integration with other modules.

RECRUITMENT PROCESSRECRUITMENT PROCESS

Manager fills Requisition FormSourcing begins for the postApplicant ScreeningCall for Selection ProcessTechnical WrittenTechnical InterviewHR InterviewReference CheckOffer Letter

RECRUITMENT & SELECTION POLICYRECRUITMENT & SELECTION POLICY

The recruitment and selection process should not commence until a full evaluation of the need for the role against the area’s strategic plans and budget has been completed.

Frequency of Recruitment drive is either once a year or as per requirement.

A job description and person specification must be produced or updated for any vacant post that is to be filled. It should accurately reflect the elements of the post.

As a minimum all positions will normally be advertised within the Company. In exceptional circumstances the HR Manager for the department may waive the need to advertise.

Short listing may involve the whole panel but must be carried out by a minimum of 2 people to avoid any possibility of bias, one of whom would normally be the direct line manager.

All candidates (internal and external) should be assessed objectively against the selection criteria set out in the Person Specification, and only candidates who meet all the essential criteria should be short-listed. Assumptions about the qualities of internal candidates should not be made.

Information sought from references should be structured around the requirements of the job and the job description should be provided and a minimum of two references are required.

It is desirable to make a verbal offer very shortly after the selection process to enhance the Company’s ability to recruit the selected candidate. In such cases the verbal offer will normally be made by the Chair of the selection panel, although he or she has the discretion to delegate this responsibility if felt appropriate.

Once the successful candidate has accepted the offer of employment and a start date has been agreed the Head of Department is responsible for preparing a comprehensive induction programme for the new employee.

Separation will occur at the following occasions :During/End of Probation PeriodDismissalRetirementDeath of employeeResignation

Figure 1 : Path for Defining Company

Figure 2 : Defining Company PROGIKO LTD.

Figure 3 : Path for Defining Company Code

Figure 4 : Defining Company Code PRO

Figure 5 : Edit Address for Company Code PRO

Figure 6 : Path for Defining Personnel Area

Figure 7 : Defining Personnel Area PROH

Figure 8 : Defining Personnel Area PROA

Figure 9 : Defining Personnel Area EAST

Figure 10 : Defining Personnel Area WEST

Figure 11 : Defining Personnel Area NOR

Figure 12 : Defining Personnel Area SOU

Figure 13 : Defining Personnel Sub Area for PROH

Figure 14 : Defining Personnel Sub Area for PROA

Figure 15 : Defining Personnel Sub Area for WEST

Figure 16 : Defining Personnel Sub Area for SOU

Figure 17 : Defining Employee Groups

Figure 18 : Defining Employee Group ‘%’

Figure 19 : Defining Employee Subgroup

Figure 20 : Defining Employee Subgroup

Figure 21 : Assignment of PA to Company Code

Figure 22 : Assignment of PA(PROH) to Company Code(PRO)

Figure 23 : Assignment of Country Grpg to EG

Figure 24 : Table Maintenance

Figure 25 : Table Maintenance v_503_all

Figure 26 : Employee Group/Subgroup Data Maintenance Screen

Figure 27 : Employee group/Subgroup Data Maintenance

Figure 28 : Assignment of Company Code to Company

Fig 29 : Reporting Structure

Figure 30 : Create Chief Position

Figure 31: Create Superior Position

Figure 32 : Create Subordinate Position

Figure 33 : Reporting Structure

Figure 34 : General Structure

Figure 35 : Create Relationship in General Structure

Figure 36: Assignment

Figure 50 :Account Assignment

Figure 51 : Assign B. Area for account assignment

Figure 51 : Progiko Ltd. Account Assignment

Figure 37 : PA40 Hiring

Figure 38 : Create Actions

Figure 39 : Create Personal Data

Figure 40 : Create Addresses

Figure 41 : Create Organizational Assignment

Figure 49 : Staff Assignments

Personnel Administration in

Progiko Ltd.

Personnel Administration in

Progiko Ltd.

Personnel Administration(AS-IS STUDY)Personnel Administration(AS-IS STUDY)

Personnel administration is concerned with people at work and with their relationships within an organization. It refers to entire spectrum of an organization interaction with its human resource from recruitment activity to retirement process. The primary objective of personnel administration is to ensure effective utilization of human resource in pursuit of organization goals.

Personnel AdministrationPersonnel Administration

Roles and Responsibilities: To study personnel administration process at progiko ltd. To maintain employees records in the organization. To understand leave management policies. To map it to ECC 6.0.

Personnel AdministrationPersonnel Administration

Importance:

Through the help of Personnel administration the employee records are maintained. It contains information like employee id, name, address, phone number, designation, bank details, training details etc. for easy access and maintenance of data.

Leave management is beneficial in

• maintaining leaves for employees

• maintain the presence and absence times of employees

• substitution for employees

Employees Leaves:Employees Leaves:

Employee can avail several types of leaves categorized as:Casual LeavesPersonal LeaveMaternity LeavePaternity LeaveHalf-pay LeaveTransfer Leave

Employee LeavesEmployee LeavesTYPE OF LEAVE PAID/ UN-PAID/

HALF-PAIDENTITLEMENT CARRY FORWARD

Annual Leave Paid 20 Yes(8)

Half pay leaves (HPL). Half Paid 10 Yes(5)

Maternity Leave Paid 12 weeks No

Paternity Leave Paid 5 days No

Casual Leave (CL) Paid 8 No

Leave without pay Unpaid 365 No

Transfer Leave Paid 5 -

TO-BE STUDY

Leave Management (Absence)Leave Management (Absence)

Menu Path: SPRO > Time Management >time data recording administration >absences > absence catalog > group personnel sub areas for attendances and absences

Menu Path: SPRO > Time Management >time data recording administration >absences > absence catalog >

i). Define absence types

ii. Define entry Screens and time constraint classes

Menu Path: SPRO > Time Management >time data recording administration >absences > absence catalog > Absence counting> Rules for absence counting(New)>

i. Group employee subgroup for time quotas

ii. Group personnel subarea for time quotas

iii. Define counting class

Menu Path: SPRO > Time Management >time data recording administration >absences > absence catalog > Assign counting rule to absence types

Attendance Attendance

Menu Path: SPRO > Time Management >time data recording administration >attendances / Actual working time >

i. Define attendance type

Define entry Screens and time constraint classes

Assigning counting class to periodic work schedule

SubstitutionSubstitution

Menu Path: SPRO > Time Management >time data recording administration >substitution >

i. Define personnel sub areas for substitution types

ii. Define substitution type

AvailabilityAvailability

Menu Path: SPRO > Time Management >time data recording administration >availability >

i. Group personnel subareas for availability types

ii. Define availability type

iii. Determine Daily work schedule for availability> indicate daily work schedule for availability

OvertimeOvertime

Menu Path: SPRO > Time Management >time data recording administration > overtime> Define types of Overtime compensation

Absence/ attendance time QuotasAbsence/ attendance time Quotas

Menu Path: SPRO > Time Management >time data recording administration > Managing time accounts using absence/ attendance quotas >setting grouping for time quotas>

i. Group employee subareas for time quotas

ii. Group employee subareas for time quotas

Time quotas type

Time quotas type> Define absence quotas types

Quota deduction using absence/attendance quotas> Define deduction rules for absence and attendance quotas

Assign deduction rule to counting rules

Menu Path: SPRO > Time Management >time data recording administration >absences > absence catalog > Absence counting> Assign counting rules to absence types

Assign counting rules to absence types

Personal Administration(PA30)Personal Administration(PA30)

0000 Action

0002 Personal Data

0006 Address

0001 Organization Assignment

0009 Bank Details

0021 Family Members/Dependents

0007 Planned working time

2001 Absence

2002 Attendance

2003 Substitutions

2004 Availability

2005 Overtime

PERSONNEL DEVELOPMENT at PROGIKO Ltd.

Enrollment no: 04811809911Name of the student: Sumanlata Sadh

Email address: latasadh@gmail.com

Guide name: Ms. Shipra Sharma

Supervisor’s name: Mr. Vivek AryaOrganization : C- DAC NOIDA

Supervisor’s email address: vivekarya@cdac.in

RESPONSIBILITIES RESPONSIBILITIES

Understanding the training & appraisal process at PROGIKO Ltd.

Formulating policies for training and appraisal.

Mapping the personal development module into SAP

OBJECTIVEOBJECTIVE

The objective is to study and implement SAP R/3 in PROGIKO Ltd.

SCOPESCOPE

The scope involves practical implementation all the practices involve in training and appraisal across organization in SAP ECC 6.0

INTRODUCTIONINTRODUCTIONTRAINING: It incorporates determination and

representation of further training needs of individuals embarked on career paths.

APPRAISAL: It comprise a set of definitions of all the potential criteria and criteria groups that could be used in an individual appraisal.

AS IS STUDYAS IS STUDYPolicies formulation for training and appraisal at

PROGIKO Ltd as follows :

Philosophy:The guidelines is to make training an effective instrument in transforming PROGIKO Ltd. into a learning organisation.

Coverage: The system covering all employees of the PROGIKO Ltd.

Cont…..Cont…..Classification of training needs:

1.Organization level need.

2.Departmental level need.

3.Individual level need.

Frequency of training:

1.After every two years.

Cont….Cont….

Agencies of training at PROGIKO LTD :

1.Employee development centers.

2.Simulator training centers.

3.Management institute.

Training needs analysis(TNA)Training needs analysis(TNA)

1. Systematically identify developmental needs of employees.

2. Integrate so-identified individual needs with organizational needs

3. Training need identification in case of executive would be done by the executive concerned in consultation with his/her reporting officer.

4. Training need identification in case of non-executive would be done by their reporting officer as per the training need.

Training calendarTraining calendar

Each employee development centre/management institute shall bring out training calendar for need-based utilization , specifying the schedules of the programmed , both planned interventions and need interventions , planned to be conducted by it during the training year.

Nomination for training programmed Nomination for training programmed

In-house training programme.

Categorization of programmes follows1.Short –duration : Up to four days.2.Medium –duration : Five days to ten

training days. 3.Long –duration : Above ten training

Module and duration for trainingModule and duration for training

S . No Module Duration

01 Executive development program 12 weeks

02 Foundation course in general management 10 week

03 Capsule course in general management 11 days

04 Enhancing managerial competence 3 weeks

05 Advanced management program 3weeks

Training calendarTraining calendarPROJECT: ……………………………………………… YEAR: ………………………………………………

S.NO PROG.TITLE

PROG.OBJECTIVES

PROG.PROFILE

LEVEL DAYS TRAINING CO-ORDINATOR NAME

JAN … DEC

Non-attendance /absence from training programmesNon-attendance /absence from training programmes

Non –attendance of any training programme for which an employee has been nominated will be allowed only on the basis of approval by HEAD OF DEPARTMENT concerned all employees.

Training evaluationTraining evaluation

It is done at three levels:

1.Pre-training evaluation.

2.Programme feedback.

3.Impact assessment.

Template courseTemplate course

Management institute will design templates for training programmes in areas like functional/technical training, attitudinal training, core value actualization, information technology, executive development programme etc. for bringing about uniformity across the company in important areas of training.

Session on yoga/meditation and values shall be included in all in –house training programmes of long duration categories.

ERP for trainingERP for training

The aim ERP aims to act as a measurement and monitoring tool for the following:

1.Implementation of planned training .

2.Coverage of planned percentage of employees.

Training needs form(for employees)Training needs form(for employees)

NAME Emp. No. Designation Training needs Developmental needs Remarks

SECTION: …………………………………………………………

DEPARTMENT: ……………………………………………

HEAD OF DEPARTMENT: ……………………………… SIGNATURE OF REPORTING OFFICER: ………………..

HEAD OF TRAINING: ……………………………… NAME: …………………………………DESIGNATION: ……………………………

Appraisal processAppraisal process

ESTABLISH FOR JOB EXPECTATIONS

DESIGN AN APPRAISAL PROGRAMM

DETERMINE WHO WILL CONDUCT THE APPRAISAL (REPORTING OFFICER) METHOD OF PREFORMANCE APPRAISAL

CONDUCT APPRAISAL

FEEDBACK

ACTION PLAN

Cont….Cont….A minimum 12 months of service needs to be

completed in order to qualify for appraisal process.Overall assessment will be rated between level 1 (below

expectation) and level 5 (role model).The appraisal manager will discuss the appraisal

report with the appraiser.Various amendments are made in the Organization

Assignment and basic pay of the Appraisee.

In case of non performersIn case of non performers

The HR Manager works with the reporting manager to write down the issues of the non-performance of the employee.

The HR Manager will make the conducted employee aware of the Manager feedback.

The concerned employee will be under a warning period and no appraisals would be conducted for the concerned employee during the period.

Performance appraisal formPerformance appraisal form

KEY TASKS AND OBJECTIVES SCORE(1 BELOW EXPECTATIONLEVEL,5 ROLE MODEL)

COMMENTS

PRODUCTION

MAXIMUMSING PLANT PRODUCTION

ACHIEVING OPTIMUM RESULTS

EFFECTIVE OPERATION MANAGEMENT

GENERAL(TIME MANAGEMENT,INVENTORY MANAGEMENT)

SIGNED EMPLOYE………………………………………... SIGNED EMPLOYEE: …………………………………

DATE: …………………………………………………… DATE: …………………………………………………………

Training identifiedTraining identified

TRAINING IDENTIFIED: …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

IMPROVEMENTS IDENTIFIED AND AGREE METHODS/TIMING OF IMPROVEMENTS: ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

TO BE STUDYTO BE STUDYT- Codes for personnel development module as

follows:PPPM(Requirement and qualification).PEPM(Profile matching).PPCP(Career planning).OOQ4(Career maintenance).PPUP(Career development).

Personnel Development mapping in SAP ECC 6.0Personnel Development mapping in SAP ECC 6.0

Menu Path: SPRO>> IMG>> Personnel Management >> Personnel Development >> master data

IMG >> PM>>PD>>Master data>>Edit scalesIMG >> PM>>PD>>Master data>>Edit scales

Edit scalesEdit scales

New entriesNew entries

Characteristic >> Quality scaleCharacteristic >> Quality scale

ProficiencyProficiency

New entries >>proficiency >>ascending orderNew entries >>proficiency >>ascending order

PM>>PD>>Edit qualification catalogPM>>PD>>Edit qualification catalog

Qualification CatalogQualification Catalog

Catalog :create qualificationCatalog :create qualification

Cont..Cont..

Cont….Cont….

T -Code PPPM (Requirement and Qualification) T -Code PPPM (Requirement and Qualification)

PPPM >>Position search >> Structure searchPPPM >>Position search >> Structure search

Cont….Cont….

T-Code PEPM(Profile Matching)T-Code PEPM(Profile Matching)

Cont….Cont….

T-Code PPCP for Career PlanningT-Code PPCP for Career Planning

Cont….Cont….

Career Planning screenCareer Planning screen

Cont….Cont….

T –Code OOQ4 for CareerMaintenanceT –Code OOQ4 for CareerMaintenance

Career Maintenance screenCareer Maintenance screen

Cont….Cont….

T -Code PPST for Success PlanningT -Code PPST for Success Planning

Maintenance screenMaintenance screen

HR-TIME & PAYROLL MANAGEMENT

SUBMITTED BY:AKSHI TEWARI

To create Time schedule and Payroll Structure through SAP implementation at PROGIKO Ltd.

OBJECTIVEOBJECTIVE

SCOPE SCOPE

The project involves implementation of SAP in the organization & its integration with the HR department carrying out:

Creation of policies of Time and Payroll managementCreation of work schedule, break schedule, Defining public holidays,

Calendar.Designing various reimbursements, benefits, incentive schemes to be

provided to the employees.Time evaluation and Creation of pay structure of employees.Integration of Time with payroll program into SAP.

INTRODUCTION INTRODUCTION

Time Management involves the process of planning and exercising conscious control over the amount of time spent on specific activities by employees, especially to increase effectiveness.

Payroll is refers to the amount paid to employees for services they provided during a certain period of time. Thus payroll management is the management of employee financial records in company.

AS IS STUDY:TIME MANAGEMENT POLICIESAS IS STUDY:TIME MANAGEMENT POLICIES

ATTENDANCE POLICY

All employees are expected to report to work on time every day that they are scheduled to work and to maintain a satisfactory record of attendance.

System data includes employee ID ,date, in time and out time.The saved data is then utilized in calculating time for which the employee

has worked. This in turn used in calculating the pay slip.Time card system is used to record the time when employee is coming in

and going out.Payroll Calculation rule is used to calculate the pay.

Supervisors are responsible for communicating the attendance policy to staff as well ensuring that employees are properly trained in the payroll submittal module.

TIME IN AND TIME OUTAll employees will be required to enter a time-in and a time-out for each

day of work for the progiko. For payroll purposes time-in is the time you arrive at work and time-out is the time you break from work .

OVERTIME

Overtime will be paid in increments of 1/4 of an hour. Employee should not work more than 50 hours in a week.

CATEGORIES OF EMPLOYEES & TIME POLICY CATEGORIES OF EMPLOYEES & TIME POLICY

Managerial StaffExecutive StaffAdmin Staff

Shift defined for all the department including Security , support staff supervisors and workers at plant .TOTAL WORKING HOURS 9

SHIFT TIMING 9:00 am -6:00 pm

TOLERANCE LIMIT 15 min

WORKING DAYS Monday-Friday -Full DaySaturday - Alternate Half DaySaturday, Sunday -Off

Break Schedule

Break Timings Type

Breakfast 10:00 am – 10:30 am Paid Break

Lunch 1:30 pm – 2:30 pm ½ an hour paid and ½ an hour unpaid

Tea 4:15 pm – 4:15 pm Paid Break

CALENDARCALENDAR

HOLIDAY HOLIDAY TYPE FOR ALL ZONES PLANT LOCATION

Makar sakranti Restricted Holiday R R

Republic Day Gazetted Holiday H H

Vasant Panchami Restricted Holiday R R

Holi Gazetted Holiday H H

Good friday Gazetted Holiday H H

Easter Day Restricted Holiday R R

Rakshabandhan Restricted R R

Diwali Gazetted Holiday H H

TYPES OF HOLIDAYS TYPES OF HOLIDAYS

Fixed holidays Movable holidays

Republic Day Muharram

Independence day Good Friday

Christmas day Buddha Purnima

Mahatma Gandhi's birthday Janmastami

Mahavir Jayanti

Idul Zuha (Bakrid)

AS IS STUDY:PAYROLL POLICIESAS IS STUDY:PAYROLL POLICIES

PAYROLL POLICY

A payroll policy describes the payroll process as it relates to administration of salaries, timekeeping, payroll schedule and payment methods.

Payroll Cycle is of 1 month.Pay reports will be generate Half Year.Pay will be calculated form 1th day of month to 1th of next month Salary is paid to employees on the 7th day of very next month. If 7th

day falls on the weekend or a holiday then salary is credited on next working day.

PAYSCALEPAYSCALE

Basic Salary It is the amount received by the employee in lieu of the work done by him/her for a

certain period say a day, a week, a month, etc. POSITION PAYSCALE

EXECUTIVE 10000-15000

MANAGER 25000-30000

GENERAL MANAGER 35000-40000

VP 50000-55000

CEO 60000-65000

Allowances and benefitsAllowances and benefits

House Rent AllowanceUniform AllowanceDearness AllowanceCar ReimbursementPF (Provident Fund)Gratuity

HRAHRA

Classification of Cities/Towns Rate of HRA as a % of (Basic pay)

DELHI, MUMBAI, BANGLORE(Other metropolitan)

OTHERS 40%

BENEFITSBENEFITS

DEARNESS ALLOWANCE

It will depend on the Consumer Price Index and thus It is 0.15% of Pay.PROVIDENT FUND

12% by the employee and 8 % by the employer in the employees account.UNIFORM ALLOWANCE

Minimum:1000

Maximum:5000

BENEFITSBENEFITS

BONUS: Profit sharing, which rewards every employee for a job well done after a successful quarter or year.

Bonus can be 5 to 15% of basic

REFER A FRIEND POLICY

CATEGORY A CATEGORY B

SALARY SLAB Salary less than Rs 500000

Salary Rs 500000 or more

REWARD AMOUNT Rs 1000 Rs 5000

BENEFITSBENEFITS

CAR REIMBURSEMENT

Minimum:2000

Maximum:5000

GRATUITYThe Gratuity limit has been raised from 3.5 lakhs to 10 lakhs.For the Gratuity calculation the gratuity calculation formula is

1. basic/26 x 15 days x number of years of service

PAYROLL BAND STRUCTUREPAYROLL BAND STRUCTURE

Salary Band

Basic DA HRA PF Tax Night shift allowance

Level 1 10000 80% of basic

50% of basic

12% According to Tax Slab

50% of basic

PAYROLL PROCESS:-PAYROLL PROCESS:-

Payroll process includes three steps:-

1. Hire New Employees

2. Collect information through Time card and Employee Data Card

3. Calculate Pay and Calculate applicable Deductions

4. Create payroll Register

5. Enter Payroll information in general ledger

6. Create and issue Paychecks

7. Generate Pay reports

CALCULATIONCALCULATION

Gross pay = Basic pay +allowances(HRA+CONV &OTHER)Net Pay = Gross pay –DeductionCalculation of PF=12% Basic SalaryDeduction =PF, loans etcPayable Salary = Gross Salary-Deduction

SPRO->Time Management->Work Schedule-> Daily Work Schedules-> Define Break Schedules

SPRO->Time Management->Work Schedule-> Daily Work Schedules->Define Daily Work Schedules->New Entry

SPRO->Time Management->Work Schedule-> Period Work Schedules-> Define Period Work Schedules

SPRO->Time Management->Work Schedule-> Work Schedule Rules and Work Schedules-> Define Employee Subgroup Groupings

SPRO->Time Management->Work Schedule-> Work Schedule Rules and Work Schedules-> Define Groupings for the Public Holiday Calendar

SPRO->Time Management->Work Schedule-> Work Schedule Rules and Work Schedules-> Set Work Schedule Rules and Work Schedules

SPRO->Time Management->Work Schedule-> Work Schedule Rules and Work Schedules-> Generate Work Schedules Manually

PAYROLL

MODULE

PAYROLL

MODULE

Payroll->Payroll India-> Basic Settings-> Payroll Organization-> Define Period Parameters

Define Period parameter

Define data modifiers

Payroll->Payroll India-> Basic Settings-> Payroll Organization-> Check Payroll Accounting Area

Maintain table in SM 30Maintain table in SM 30

Payroll->Payroll India-> Basic Settings-> Payroll Organization-> Check Payroll Accounting Area->Create Control Record

Payroll->Payroll India-> Basic Settings-> Payroll Organization-> Generate Payroll Periods

Payroll->Payroll India-> Basic Settings->Environment of Wage Type Maintenance-> Create Wage Type Catalog

Payroll->Payroll India-> Basic Settings->Environment of Wage Type Maintenance-> Check Wage Type Characteristics

MENU PATH: SPRO > Payroll > Payroll:India >Basic Settings > Environment of wage type maintenance > check wage type characteristicsMENU PATH: SPRO > Payroll > Payroll:India >Basic Settings > Environment of wage type maintenance > check wage type characteristics

SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data-> Basic Pay-> Define EE Subgroup Grouping for PCR and Coll.Agrmt.Prov

SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data-> Basic Pay-> Check Pay Scale Type

SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data-> Basic Pay-> Check Pay Scale Area

SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data-> Basic Pay-> Check Assignment of Pay Scale Structure to Enterprise Structure

SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data-> Basic Pay-> Revise Pay Scale Groups and Levels

SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data->Recurring Payments and Deductions-> Wage Types-> Create wage type catalog

SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data->Recurring Payments and Deductions-> Wage Types-> Check wage type group 'Recurring Payments and Deductions‘-new entry

SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data->Recurring Payments and Deductions-> Wage Types-> Check Wage Type Catalog-> Check wage type characteristics

For Bonus,Uniform allowance Go to Additional paymentFor Bonus,Uniform allowance Go to Additional payment

SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data->Recurring Payments and Deductions-> Wage Types-> Check Wage Type Catalog-> Check entry permissibility per infotype

SPRO->IMG->Personnel Management->Personnel Administration->Payroll Data->Recurring Payments and Deductions-> Wage Types-> Check Wage Type Catalog-> Check wage type characteristics

Give wage type characteristicsGive wage type characteristics

Define employee sub grouping for wage typeDefine employee sub grouping for wage type

SPRo->img->Payroll->Payroll india-> Statutory Social Contribution-> Provident Fund-> Define Trust Details for Provident Fund

Go to SM 30Go to SM 30

SPRo->img->Payroll->Payroll india-> Statutory Social Contribution-> Provident Fund-> Assign Company Rates for Provident Fund

SPRo->img->Payroll->Payroll india-> Statutory Social Contribution-> Provident Fund-> Maintain Contribution Details for Provident Fund

PAYSLIP GENERATIONPAYSLIP GENERATION

Thank YouThank Youcompany name

OPERATIONS MANAGEMENTOPERATIONS MANAGEMENT

By:Apoorv Gupta

Akhilesh Dadhich

Organization Structure (Operations)Organization Structure (Operations)

Total Head Count: 67

ResponsibilitiesResponsibilities

Vice President : Policy Building and business decision making.

General Manager : Provides leadership and coordination with other

departments. Mapping requirements from Sales division to operations.Manager : To provide a flow of decision to the executive

level as well as ,maintaining team management between executives.

Executive : Coordinate & perform operations directed by top level.

PRODUCTION PROCESS OF FRESH TEAPRODUCTION PROCESS OF FRESH TEA

PRODUCTION PROCESS OF RAIL AQUAPRODUCTION PROCESS OF RAIL AQUA

INVENTORY MANAGEMENTINVENTORY MANAGEMENT

By:Apoorv Gupta

OBJECTIVEOBJECTIVE

Study and map the inventory management policies of Progiko Ltd. in SAP ECC 6.0.

SCOPESCOPE

Scope of this project revolves around: Getting insight about the practices of inventory management followed in

Progiko Ltd. To understand policies of inventory management followed in progiko. And mapping the facts to SAP ECC 6.0

AS IS Study

OverviewOverview

Water Bottle Manufacturing UnitRaw Material: Normal Water.Equipments/Machines used: Pump, carbon filter, micron filter, reverse osmosis machine, Ultra violet lamp, packaging machine.

Tea Bags Manufacturing UnitRaw material: Tea leaves.Equipments/ Machines used: Rolling machine, drying machine, packing machine.

Inventory Management at ProgikoInventory Management at Progiko

Any available resource having economic value but kept ideal is called inventory.

Inventory are organizations input/supplies to the production process.

Mainly there are three kind of inventories: ram material, WIP, finished goods.

Inventory control policies followed in ProgikoInventory control policies followed in Progiko

For inventory control we will use “Reserve Stock (or Brown Bag) System”.

It involves keeping a reserve stock of items aside, often literally reserved quantity will be placed at the rear of the stock bin or storage area.

When the last unit of open inventory is used, the reserve stock is opened and the new supplies it contains are placed in the bin as open stock. At this time, a reorder is immediately placed.

GRN Format followed in ProgikoGRN Format followed in Progiko

To Be Study

Bill of material (BOM) / CS01Bill of material (BOM) / CS01

BOM continued…..BOM continued…..

BOM continued……BOM continued……

Goods Receive Note(GRN)/ MIGOGoods Receive Note(GRN)/ MIGO

Goods Receive Note(GRN)Goods Receive Note(GRN)

Stock Overview/MMBEStock Overview/MMBE

Stock Overview continued……Stock Overview continued……

Transfer Posting/MB1BTransfer Posting/MB1B

Transfer Posting continued……Transfer Posting continued……

Transfer Posting continued…..Transfer Posting continued…..

Goods Issue/MB1AGoods Issue/MB1A

Goods Issue continued…….Goods Issue continued…….

PurchasingPurchasing

Submitted by:Akhilesh Dadhich

Objective:To study the Procurement process and consumption based planning in the PROGIKO LTD. and mapping the process to SAP ECC 6.0

Scope (Business Process)Scope (Business Process)

The scope of this work will include,1.Understanding the documents related to procurement process & type of procurement activity taking place in the organization.2.Creating material plan and production schedule.3.Study and mapping of consumption based planning in the areas of production, order, process order & for repetitive manufacturing with partial orders.

Tasks of PurchasingTasks of Purchasing

External procurement of materials and servicesDetermination of possible sources of supply for a requirement

identified by the materials planning and control system or arising directly within a user department.

Monitoring of deliveries from and payments to vendors

Process flow of purchasingProcess flow of purchasing

Determination of RequirementsSource determinationVendor selection and comparison of quotationsPurchase order processingPurchase order follow-upGoods and inventory managementInvoice verification

Different types of purchasing documentationDifferent types of purchasing documentation

Request for Quotation(RFQ)QuotationPurchase orderContractScheduling agreement

Creating Material- Tea leaf (MM01)Creating Material- Tea leaf (MM01)

(continued)(continued)

Creating material- JalCreating material- Jal

Creating Vendor- Tea 1(XK01)Creating Vendor- Tea 1(XK01)

Creating Vendor- Tea 2Creating Vendor- Tea 2

Creating Vendor- Jal 1Creating Vendor- Jal 1

Creating Purchase info record for Vendor- Jal 1(ME11)Creating Purchase info record for Vendor- Jal 1(ME11)

Creating Purchase info record for Vendor- Tea 1Creating Purchase info record for Vendor- Tea 1

Creating Purchase info record for Vendor – Tea 5Creating Purchase info record for Vendor – Tea 5

Creating Purchase requisition(PR) for Tea leavesCreating Purchase requisition(PR) for Tea leaves

Creating Request for Quotation(RFQ) for Purchase Requisition(PR)Creating Request for Quotation(RFQ) for Purchase Requisition(PR)

Maintaining RFQMaintaining RFQ

Vendor ComparisonVendor Comparison

On price comparison it was found that vendor Tea 5 offers the best price

Purchase order(PO) for tea from Vendor Tea 5Purchase order(PO) for tea from Vendor Tea 5

Gap analysisGap analysis

Integration between different SAP modulesTime constraint

BibliographyBibliography

http://help.sap.com/printdocu/core/Print46c/en/data/pdf/MMPUR/MMPUR.pdf

SAP MM functionality and technical configuration, SAP Press by Martin Murray

Sales and Marketing

Implemented By :Nikhil Manchanda

Nitin TokasVishal AnchalSalil PathakAnkur Jain

Sachin TyagiSandeep Pal

Sales and Marketing

Implemented By :Nikhil Manchanda

Nitin TokasVishal AnchalSalil PathakAnkur Jain

Sachin TyagiSandeep Pal

Total Head Counts : 54

RESPONSIBILITIESRESPONSIBILITIES

VICE PRESIDENT(S&M)- Policy Building of Sales and Marketing. Aligns with the objectives and goals of PROGIKO LTD

GENERAL MANAGER :

SALES- Ensuring Sales objectives for both Products for all the 4 regions.

MARKETING- Developing a holistic Marketing Strategy for all the 4 regions

RESPONSIBILITIESRESPONSIBILITIES

MANAGER : Follow up the business strategies allocated by GM and coordinating with upper and lower management.

EXECUTIVES : Report to immediate superior and execution of the plans proposed by Top Level Management.

Sales and Distribution ProcessSales and Distribution Process

PRICING FOR PRODUCTS

TERMS OF PAYMENT & SALES TAX

PRE-SALES & SALES ORDER

SHIPPING OF PRODUCTS

CUSTOMER INVOICE

DUNNING

PAYMENT CLEARING

MASTER DATA AND PRE SALES ACTIVITY

Presented BySandeep Pal

OBJECTIVEOBJECTIVE

Study the MASTER DATA and PRE SALE ACTIVITY at PROGIKO LIMITED and implement it in SAP ECC 6.0.

SCOPE OF STUDY Study and understanding the Master Data and its

maintenance. The study of Pre Sale activity used in Progiko Limited. Mapping the documentation of Master Data and Pre

Sale Activity into SAP ECC 6.0

MASTER DATA MASTER DATA

Master Data is something that can be reused in transaction processing.

It is a set of data which is commonly used across the entire organization and all business processes.

TWO types of master data in SAP S&D module Customer master data. Material master data. PRE SALE ACTIVITYPresales is a process or a set of activities normally carried out

before a customer is acquired.

Pre-sales documents need to be managed within the presales activities:

Inquiries and Quotations INQUIRY

An inquiry is a customer’s request to a company for information in respect to their products or services without obligation to purchase.

QuotationA quotation presents the customer with a legally binding offer

for delivering a product or providing a service within certain fixed conditions

AS IS STUDY

CUSTOMER MASTER DATACUSTOMER MASTER DATA

• Customer used in this project is “ INDIAN RAILWAY “

• Currently the customer data management is done using excel database, which is managed through our “PROGIKO LTD.” in house software.

• This software is integrated with these excel databases and using them as backend storage.

MATERIAL MASTER DATAMATERIAL MASTER DATA

Two type of material are used in this project

1. RAIL AQUA 2. FRESH TEA Material master data is also managed by excel sheet.

INQUIRYINQUIRY

PROGIKO LTD. uses inquiry as an internal document that records the information about the request from the prospective customer.

QUOTATIONQUOTATION

At PROGIKO LTD., quotation can be created by referring to the inquiry document (if any).

TO BE STUDYTO BE STUDY

Customer Creation T_code: XD01Customer Creation T_code: XD01

Mention the Account Group, Company

Code and Sales area.Mention the Account Group, Company

Code and Sales area.

Click hereClick here

Enter Sales Area Data, General Data and Company Code Data. Then Save it.

Customer has been createdCustomer has been created

MATERIAL CREATION T_code: MM01MATERIAL CREATION T_code: MM01

Material has been createdMaterial has been created

Document is PostedDocument is Posted

PRE SALE ACTIVITY 1.INQUIRY T_code: VA11 PRE SALE ACTIVITY 1.INQUIRY T_code: VA11

2.QUOTATION: VA21 2.QUOTATION: VA21

PRICING PROCESS AND PRICING STRATEGIES

By Nikhil Manchanda

ROLES AND RESPONSIBILITIESROLES AND RESPONSIBILITIES

Studying the complete business process of PROGIKO LTD. and getting an understanding of the product lines and target markets for the product.

Understanding and evaluating various available pricing strategies on parameters of cost, target population, organization strategy etc. and selecting the one that is best fit according to these parameters

Determination of price which includes selection of pricing objectives, determination of demand, competitors study and selection of pricing method.

PRICING CONCEPTPRICING CONCEPT

Pricing is the process of determining what a company will receive in exchange for its products.

Pricing factors are manufacturing cost, market place, competition, market condition, and quality of product.

Pricing is also a key variable in microeconomic price allocation theory. Pricing is a fundamental aspect of financial modeling and is one of the four Ps of the marketing mix

OBJECTIVESOBJECTIVES

When firms determine a price, they are to be guided by the objectives they want to attain. Objectives can be profit oriented in nature, although it should be clear that this is not always the case.

Product- quality leadership

Maximising current profit

PRICING STARTEGIES PRICING STARTEGIES

Premium Pricing.Penetration Pricing.Economy Pricing.Price Skimming.Psychological Pricing.Cost Based Pricing.Value Pricing

RATIONALERATIONALE

Given that no business can make a sale without first setting a price, the importance of price is self-evident.Pricing is a key determinant in the decision making process customers use to purchase a product or service.

Achieve the financial goals of the company (e.g., profitability)

Fit the realities of the marketplace (Will customers buy at that price?)

Support a product's positioning and be consistent with the other variables in the marketing mix

AS IS STUDYAS IS STUDY

PRICING STRATEGY AT PROGIKO LTDPRICING STRATEGY AT PROGIKO LTD

• Value Pricing : This approach is used where external factors such as recession or increased competition force companies to provide value products and services to retain sales.

• Value price means that you get great value for money i.e. the price that you pay makes you feel that you are getting a lot of product.

PRICING PROCESS AT PROGIKO LTD.PRICING PROCESS AT PROGIKO LTD.

Price determination for many consumer products is often a function of the cost of production and a desired level of mark-up. Price determination by this desired level of mark-up is often referred to as cost-plus pricing, mark-up pricing or full-cost pricing

To determine a product's selling price using the mark-up method, the total cost of producing a product on a per unit basis must me known.

According to mark-up pricing model:

Selling Price = Total Cost x (1 + Mark-Up Percent)where,Total Cost = COGS + Operating Cost + S&D Cost + WH + Freight +

Royalty

RULES -OF-THUMB

* Mark-up Percent is the percent of Total Cost that is Profit* Gross Margin Percent is the percent of the Selling Price that is Profit* Profit Margin is the difference in Selling Price and Total Cost

PRICE CALCULATION FOR FRESH TEAPRICE CALCULATION FOR FRESH TEA

MARK UP PERCENTAGE- 23%

Selling Price = Total Cost x (1 + Mark-Up Percent)Selling Price = 130/225 grams x (1 + 0.23)Selling Price = 130 x (1.23)Selling Price = 159.9= Rs160 for 225 grams

ITEMS COST PERCENTAGE

COGS(PACKAGING+INLAY+CONVERSION COST+DEALER MARGIN)

80 61.5

OPERATING COST(WAREHOUSE+FREIGHT)

10 7.69

S&d COST 10 7.69

ROYALTY 30 23.07

TOTAL COST 130

PRICE CALCULATION FOR RAIL AQUAPRICE CALCULATION FOR RAIL AQUA

Selling Price = Total Cost x (1 + Mark-Up Percent)Selling Price = 12.25/litre x (1 + 0.23)Selling Price = 12.25 x (1.23)Selling Price = Rs15 per litre

ITEMS COST PERCENTAGE

COGS(PACKAGING+INLAY+CONVERSION COST+DEALER MARGIN)

7 57.14

OPERATING COST(WAREHOUSE+FREIGHT)

1.5 12.24

S&d COST 1.5 12.24

ROYALTY 2.25 18.36

TOTAL COST 12.25

TO BE PHASETO BE PHASE

Pricing ProcedurePricing Procedure

Condition TableCondition Table

Condition TypeCondition Type

PRK0- Condition Type for PROGIKOPRK0- Condition Type for PROGIKO

Access SequenceAccess Sequence

Pricing Procedure- PROG01Pricing Procedure- PROG01

Pricing Procedure DeterminationPricing Procedure Determination

Condition Records - FreshTeaCondition Records - FreshTea

Condition Records - RailAquaCondition Records - RailAqua

Special Business ProcessSpecial Business Process

Presented By:Vishal Anchal

Roles and ResponsibilitiesRoles and Responsibilities

The Study of the Sales and Distribution Business process.

The understanding of the Special Business Processes, & mapping the same in SAP ECC 6.0.

IMPORTANCEIMPORTANCE

Special Business Process

A Special Business Process is a collection of related, structured activities or tasks that produce a specific service or product for a particular customer or customers.

Special Business Process Consists ofConsignments,Rush Orders,Cash sells.

ConsignmentConsignment

Consignment is the act of consigning, which is placing any material in the hand of another, but retaining ownership until the goods are sold.

In case of consignment goods are sent to the agent for the purpose of sale.

The sender is the ‘Consigner’.

The agent is the ‘Consignee’.

Consignment ProcessConsignment Process

1. Consignment fill up :-send material to customer consignment(agent/distributor) from plant stock.

2. Consignment issue :- issue material from customer consignment(agent/distributor) to end customer .

3. Consignment return:- return material from end customer ownership to customer consignment.

4. Consignment pickup:- pick up the consignment stock move it to plant

Cash SalesCash Sales

Cash sales are an order type for when the customer orders, picks up and pays for the goods immediately.

The delivery is processed as soon as the order has been entered.

Cash invoice can be printed immediately from the order and billing is related to the order.

Transaction is completed on the actual trade date.

Also, as soon as the sales order is received then the delivery and billing is generated at that time only without any delay.

Rush OrderRush Order

Delivery will be created as soon as we save the sales order. But billing is done later.

Customer picks up the goods immediately, or we deliver them on the same day as when the order was created.

To Be Study

To Create a Cash Sale Enter T-Code VA01 and choose Document Type BVTo Create a Cash Sale Enter T-Code VA01 and choose Document Type BV

Fill Required Detail and Click Condition CheckFill Required Detail and Click Condition Check

Click on SaveClick on Save

Screen Shot with Save DetailScreen Shot with Save Detail

Enter T-Code VA03 to display created sales order and enter order numberEnter T-Code VA03 to display created sales order and enter order number

Screen Shot which is showing created Cash SaleScreen Shot which is showing created Cash Sale

To Create a Rush Order Enter T-Code VA01 and choose Document Type SOTo Create a Rush Order Enter T-Code VA01 and choose Document Type SO

Fill Required Detail and Click on Condition TypeFill Required Detail and Click on Condition Type

Click on SaveClick on Save

Screen Shot which is showing created Rush OrderScreen Shot which is showing created Rush Order

To Create a Consignment Fill-up Enter T-Code VA01 and choose Document Type KBTo Create a Consignment Fill-up Enter T-Code VA01 and choose Document Type KB

Fill Required Detail and Click SaveFill Required Detail and Click Save

Screen Shot which is showing created Consignment Fill-upScreen Shot which is showing created Consignment Fill-up

To Create a Consignment Pick-up Enter T-Code VA01 and choose Document Type KATo Create a Consignment Pick-up Enter T-Code VA01 and choose Document Type KA

Screen Shot which is showing created Consignment Pick-upScreen Shot which is showing created Consignment Pick-up

To Create a Consignment Issue Enter T-Code VA01 and choose Document Type KETo Create a Consignment Issue Enter T-Code VA01 and choose Document Type KE

Screen Shot which is showing created Consignment IssueScreen Shot which is showing created Consignment Issue

To Create a Consignment Returns Enter T-Code VA01 and choose Document Type KRTo Create a Consignment Returns Enter T-Code VA01 and choose Document Type KR

Screen Shot which is showing created Consignment ReturnsScreen Shot which is showing created Consignment Returns

SHIPPING SHIPPING

OBJECTIVEOBJECTIVE

Study of Shipping process at Progiko Ltd. and mapping the process into SAP (ECC 6.0).

SCOPE OF STUDYSCOPE OF STUDY

Understand various business processes of the organization with focus on the shipping and billing process carried out by the marketing department and its integration with other departments and modules.

In the shipping process the following topics:- Shipping point determination, Interfacing with the warehouse management, Scheduling of dispatching of goods,

Routes taken to deliver goods will be covered.

ROLES AND RESPONSIBILITY ROLES AND RESPONSIBILITYThe shipping module supports the following functions, which include but are not

limited to:Deadline monitoring for reference documents due for shipment (sales orders and

purchase orders)Creating and processing outbound deliveriesPlanning and monitoring of worklists for shipping activitiesMonitoring material availability and processing outstanding ordersPicking (with optional link to the Warehouse Management system)Packing deliveriesInformation support for transportation planningSupport of foreign trade requirementsPrinting and transmitting shipping documents

Shipping – It is a part of outbound logistics process. It basically involves physical transportation of Goods by land, sea or air. It consists of following sub processes:PickingPackingLoadingTransportationUnloading

The products of Progiko Ltd. are manufactured at the plant located in Himachal and Assam Plant. It is from this plant that the entire range of products is distributed all across the country through Railway and Truck.

Shipping processShipping process

Sales Order is GeneratedAs per req. of customer in

Regional sales offices

Availability check credit Limit check

Order is transferred to Chennai warehouse

As Per the order goods areSelected for shipping

Info Notebooks are packed as per the requirements

Delivery document is issued.

Goods are loaded in the assigned Vehicle with help of cranes.

Goods are transported and finallyUnloaded at customer’s site

Delivery ScheduleDelivery Schedule

Delivery Date 14.04.2013

Transit Time 2 days

Allocation Time & Loading Time 1 day

Pick / Pack time 1 day

Material Availability Date 10.04.2013

Company follows backward scheduling policy in which expected delivery

date is calculated by going backward from the required delivery date.

Cost of ShippingCost of Shipping

Freight Charges For Train = 50 Rs/KM/Boggie (Loading/Unloading Included)

Capacity of 1 Boggie = 36000 Bottles(=3000 Cartoons) Capacity of 1 Boggie = 60000 Packets, each having 100 tea bags(=3000

Cartoons)

Freight Charges For Truck =100 Rs/KM/Boggie (Loading/Unloading Included)

Capacity of 1 Truck = 12000Bottles(=1000 Cartoons) Capacity of 1 Boggie = 20000 Packets, each having 100 tea bags(=1000

Cartoons)

For Shipping of Bottle (From Himachal Plant to Delhi)For Shipping of Bottle (From Himachal Plant to Delhi)

Himachal Plant to Nearest Railway Station via Truck(10 KM)=For 1 Truck= 100x10 = 1000 Rs (for 1000 Cartoons),thenFor 3 Truck= 3x100x10 = 3000 Rs (for 3000 Cartoons)

Himachal Railway Station to Delhi Railway Station(300 KM)=For 1 Boggie= 50x300 = 15000 Rs (for 3000 Cartoons)

Total Freight Charge = 15000+3000 = 18000/3000cartoon or 36000 BottlesMeans cost per bottle = 18000/36000 = 50 Paisa/Bottle

For Shipping of Tea Packets (From Assam Plant to Delhi)For Shipping of Tea Packets (From Assam Plant to Delhi)

Assam Plant to Nearest Railway Station via Truck(10 KM)=For 1 Truck= 100x10 = 1000 Rs (for 1000 Cartoons),thenFor 3 Truck= 3x100x10 = 3000 Rs (for 3000 Cartoons)

Assam Railway Station to Delhi Railway Station(2000 KM)=For 1 Boggie= 50x2000 = 100000 Rs (for 3000 Cartoons)

Total Freight Charge = 100000+3000 = 103000/3000cartoon or 60000 Tea Bags Packets

Means cost per Tea Bag = 103000/60000 = 40 Paisa/Tea Bags Packet

Define Shipping point Code---OVXD Define Shipping point Code---OVXD

Shipping Point CreatedShipping Point Created

Assign Plant to shipping Point Tcode-OVXCAssign Plant to shipping Point Tcode-OVXC

Shipping point determination Tcode-OVL2Shipping point determination Tcode-OVL2

Define delivery document Tcode-OVLKDefine delivery document Tcode-OVLK

Create outbound Delivery Tcode-VL01NCreate outbound Delivery Tcode-VL01N

To study and implement billing in

Progiko ltd

To study and implement billing in

Progiko ltd

Objective

BILLINGBILLING

Billing refers to the process of creating a legal document that contains the details of quantity, price, discounts and taxes for the products sold or services rendered to a customer.

This legal document known as billing document is sent to the customer as an invoice, against which the customer has to pay the amount for the goods purchased or services received.

BILLING BILLING

The customer will receive the products at the delivery date promised in sales order document.

The finance department will generate a billing document and send an invoice form to the customer.

The invoice will request the customer to pay the products we have sent at the price condition and terms of payment we have agreed in SO document.

Billing in Progiko ltd.

Billing in Progiko ltdBilling in Progiko ltd

Billing in Progiko ltd is done manually through bill book.

Sample Bill of Progiko ltd.Sample Bill of Progiko ltd.

Billing document

Defining Billing Document TypesDefining Billing Document TypesThe billing document is similar to the delivery

document in that it has a header and item level, but no schedule line level, as in the sales documents. Thus one must configure the header document type and the relevant item categories.

To define the billing document type, use the following menu path.

DELIVERY TYPESDELIVERY TYPES

F1 Order-related invoiceF2 Delivery-related invoiceF5 Pro forma invoice for sales ordersF8 Pro forma invoice for deliveries G2 Credit memoL2 Debit memoS1 Cancellation invoice

CREATE BILLING DOCUMENTCREATE BILLING DOCUMENT T-CODE:VF01

T CODE USED TO CREATE INVOICE- VF01, FOLLOWING SCREEN APPEARST CODE USED TO CREATE INVOICE- VF01, FOLLOWING SCREEN APPEARS

PRESS F8 TO EXECUTEPRESS F8 TO EXECUTE

INVOICE SCREENINVOICE SCREEN

CREDIT MANAGEMENT AND

REBATE AGREEMENT

Ankur Jain

OBJECTIVEOBJECTIVE

To study the Credit Management and Rebate

Agreement Process at Progiko Ltd. And map it to

SAP ECC 6.0

SCOPESCOPE

Study the overall business process of Progiko Ltd.

To understand Credit Management activities :- Risk

Assessment, Debt Collection, Billing.

To understand Rebate Agreement activities:-

Configuring rebate, Setting up Rebate Agreements,

Managing Rebate Agreements.

Credit ManagementCredit Management

Credit means delaying payment for goods or services you have already

received until a later date.

The credit and risk management function is responsible for creating

policies and exercising continuous control in order to minimize credit

risks.

Credit management is concerned with making sure that organisations,

who buy goods or services on credit, or individuals who borrow money,

can afford to do so and that they pay their debts on time.

Credit Management Functions Credit Management Functions

Set different credit limits for different customers.

Check whether or not the customer has paid the entire

credit amount within the specified credit period.

Block a customer from further purchasing goods and

services if the credit amount is not paid within the credit

period.

Terms of PaymentTerms of Payment

Any payment types are acceptable except cash.

Credit Period of 30 days will be given from the date of Invoice

generated.

In case of any default in payment, a rate 2% rate of interest

per month will be added till realization of the amount starting

from the date of invoice.

Credit EvaluationCredit Evaluation

The Credit Department establishes terms and limits for all active

customers.

Terms and limits are based on the average terms and credit limits

reported in The Credit Collective and financial statements, when

necessary.

Individual orders are referred to the credit department when an

account is over its limit or 15 days past due.

Collection ProcedureCollection Procedure

Customers will be invoiced on the same day as the shipment

is sent Invoices shall be sent separately from the shipment.

Customers will be contacted two weeks after the shipment in

order to ensure the shipment arrived without damages to

check for any discrepancies with the invoice.

Contd…Contd…

Accounts with open invoices above 50,000 shall be called one

week prior to the due date in order to ensure the invoice is

scheduled for payment. If there are any discrepancies they

will be discussed and solved.

Accounts will be called when they are one week past due and

calls will continue weekly. If no payments are received after

calls, the sales representative will be asked to contact the

customer.

Contd…Contd…

If an account is 30 days late, pre collection services will be

ordered from the Credit Collective.

Credit Management Process FlowCredit Management Process Flow

Rebate AgreementRebate Agreement

A rebate is a special discount which is paid retroactively

to a customer. This discount is based on the customer's

sales volume over a specified time period.

A rebate agreement represents a contract between two

business partners, defining the terms and conditions of

a discount that is paid after the purchase of a product.

Rebate ProcessRebate Process

Rebate agreement is valid over a period of two years.

Company will grant customer a 1% discount for purchases

made of product during this time.

Company may agree to pay the discount on a monthly basis.

A rebate agreement settled when issuing a credit memo to

the customer for the accumulated rebate total.

Contd…Contd…

In the Rebate Activity Summary, an overview of the rebates accumulated to

date by the rebate recipient.

Information is available per item in the rebate agreement and per due list

item in the rebate agreement item.

If rebate conditions are determined based on the extract in pricing, accruals

are updated in the rebate due list. Once the extract is sent to accounting,

accruals are also posted in accounting. The rebate due list update and

posting of accruals in accounting can take place simultaneously.

Features of Credit Management in SAPFeatures of Credit Management in SAP

Automatic credit limit checks according to a range of criteria and in

line with company’s requirements & at what point the system carries

out these checks (order, delivery, goods issue).

Critical credit situation alerts the Credit Representative as soon as

order processing starts.

Automatically notified of critical credit situations via internal mail.

Features of Rebate Agreement in SAPFeatures of Rebate Agreement in SAP

Discount on the basis of a billed sales volume

within a certain period.

Royalties

Snapshots Snapshots

Define Credit Control Area: T-Code: OB45Define Credit Control Area: T-Code: OB45

Assign Company Code to Credit Control Area: T-Code: OB38

Assigning Customer Credit Limit to Customer: T-Code: FD32

Defining Customer Risk Category: T-Code: OB01

Defining Credit groups: T-Code: OVA6

Defining Automatic Credit control

Rebate Agreement

RationaleRationale

The organization will benefit from the project as it will allow

Sales Department that helps organization monitor, evaluate

and control credit situations and credit allocations.

It allows us to grant credit terms to our customers and also

perform credit checks on the sales transactions.

In SAP, rebates are handled by the rebate processing

component of the billing application. Here we can provide

rebates based on both sales volume and performance.

Sales order processing

Nitin Tokas

Role and ResponsibilitiesRole and Responsibilities

• Understand sales order process in Progiko Limited.

• Implement the sales order process of Progiko Limited in SAP ECC 6.0

What is sales order?What is sales order?

A sales order is an agreement between a sales organization and a customer (sold-to-party) for the supply of services or products over a specific period of time and in certain quantity.

A sales order gets the master data from the customer master record and the material master record for a specific sales area.

The customer's PO is the originating document which triggers the creation of the sales order. A sales order, being an internal document, can therefore contain many customer purchase orders under it.

Work ActivityWork Activity

A Sales order must contain the information ofA Sales order must contain the information of

• Customer information.• Materials or services sold to the customer.• Quantity of materials or services.• Price of products.• Delivery dates.• Shipping processing.• Billing processing, such as terms of payment, etc

Selling ProcessSelling Process

Pre-Sales ActivitySales Order ProcessShippingBillingCustomer Payments

Inquiry Form of PROGIKOInquiry Form of PROGIKO

Quotation Form of PROGIKOQuotation Form of PROGIKO

Sales order Form of PROGIKOSales order Form of PROGIKO

Invoice Form of PROGIKOInvoice Form of PROGIKO

TO-BE StudyTO-BE Study

Enter T-code VA01 in command field.Enter order type OR for Standard order.Enter Sales organization / Distribution Channel / Division

in Organizational Data block.Click on create with reference button,for create sales

order from Inquiry / Quotation.

Enter Ship-To-Party / PO number / PO date.

Enter Req. delivery date. We can change order quantity.

Click save.

RationaleRationaleUpdated information

Sales order is used to keep customer information about the type of order, delivery time and venue.

Keep track on flow of productThe physical delivery of goods can be monitored with the

help of sales order documents

Keep financial information regarding customer paymentsSales order is also used to find the amount that

customers have to pay to the organisation for the product the ordered for and are delivered to them.

LimitationLimitation

It is a virtual company and some processes & results may not be true.

Complexity in integration with other modules.

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