submission writing for 2012 charters towers 10 september 2011

Charters Towers, Saturday, 10 September 2012

Presentedby

Gerard Byrne

Charters Towers Regional Council Volunteering North Queensland

Blueprint for the Bush

Some housekeeping to start with -

Evacuation – main exits in an orderly fashionMobile Phones – please turn off or silent modeAmenities – at the end of the buildingBreaks – Lunch at middayFinish – before 2pm

Your presenter today – Gerard Byrne

20 years experience in submission writingCo-author, Grants Management in AustraliaChair, NQ Community Supporting PoliceNational Not for Profit AdvisorServed on numerous boards, committeesTownsville based

What will we cover today?

How to turn your great idea into a winning submission in 2012

Where to find the facts and figures in Charters Towers (and elsewhere) to support your case

Building successful partnerships in Charters Towers and beyond

What do you want covered today?

Pair up with the person on your left

Agree on one thing you want to take home from

today

We will write it up on the whiteboard

At the end of the session, we will check that it

has been covered

Some assumptions?

Familiarity with writing grants applications and

submissions

Comfortable using computers and the internet

Understand research methods

Some established networks in Charters Towers

Submission Writing 2012

 Why do you want to write a submission

Partner another organisation, attract a patron

Gain Council Support and / or resources

Access Government and Private Grants

Gain Corporate Support and / or sponsorship

Submission Writing 2012

How to turn your idea into a successful submission

Purpose

Pitch

Planning

Submission Writing 2012

 Project Title – Purpose and Pitch

Charters Towers Youth Project

A project to provide Charters Towers youth with work

skills for the job market in 2020.

Submission Writing 2012

WHAT DO WE MEAN BY PLANNING?

Ten Point Plan

1. Plan Ahead

2. READ the Guidelines – use highlighter

3. PHONE the contact person

4. Be realistic

5. Do your homework

6. Gather your evidence

7. Collaboration

8. How can you measure your outcomes

9. Tailor your grant application to the criteria

10. Always proofread your own work

Submission Writing 2012

Project Planning Checklist

The Project Planning Checklist is prepared and revised

regularly.

The Project Planning List forms the basis of future

submissions.

Not all the information is needed in every application.

Have others comment on the checklist.

Submission Writing 2012

Project Planning Checklist

What is your project?

Complete the first page with the person beside you.

What are the facts and figures you need?

What resources / people do you need.

Any Questions?

(Short Break)

Submission Writing 2012

How to prepare a budget?

What is a budget?

Refer to the Ourcommunity website?

Use the Westpac Treasurer’s Guide

Treating in-kind

Submission Writing 2012

How to use Wikipedia?

What is Wikipedia?

What to use, what not to use?

Checking References

Cross checking multiple entries in Wikipedia

Submission Writing 2012

How to use Social Media?

Facebook? Consider having a “Page” (photos)

Is Twitter for you? Using alerts in Twitter.

Linkedin to contact content experts

Promoting events: Alerts and Photos

Submission Writing 2012

How to use Google/Search Engines?

Be as specifc as possible

Specify pages from Australia

Link off the Ourcommunity website for links

Google Alerts, Google+, Docs

Submission Writing 2012

How to make your submission stand out

Catchy Title

Facts Figures and Faces (3 F Rule)

Primacy and Immediacy Rule

Rule of Three

Submission Writing 2012

How to make your submission stand out

Facts, Figures, and Faces (3 F Rule)

“Charters Towers is a major regional centre of 8,000 residents, 137 klms inland from Townsville,

located in Tropical North Queensland, Australia.”

(Check www.wikipedia.org for more details.)

Submission Writing 2012

Facts, Figures, and Faces

Number of people involved

Number of possible beneficiaries / users / customers

Geography / region

Percentages

Trends

Comparisons (Apples and Oranges)

Charts

Submission Writing 2012

Possible sources of Facts, Figures, and Faces Charters Towers Regional Council Library

Townsville Enterprise Limited

Chamber of Commerce

Local Members of Parliament (ring or email if necessary)

Google (beware how time consuming this may take

Websites (www.ourcommunity.com.au, www.deedi.qld.gov.au)

Newspapers eg Townsville Bulletin

Your networks

Submission Writing 2012

Example of Facts and Figures

Bernard Salt Report May 2011

“…population of around 180,000. It was forecast to add 64,000 people - about 4000 people a year - to around 236,000 by 2026.

Mr Salt said the growth would lift Townsville from Australia's 13th to 12th-largest city, surpassing Geelong - a position it was likely to hold for at least a generation.

The growth would require the building of 21,000 new dwellings over the next 15 years, meaning the development of at least another two or three suburbs.

The growth would support about $4.26 billion worth of new residential mortgages and add another $640 million in new retail spending.”

Source: Finlay Homes Newsletter May 2011

Grants Sources

Newspapers

Word of Mouth

Internet / Websites (eg www.grantslink.gov.au)

Google

Local Government Councilors

Local Members of Parliament

Council Libraries

Volunteering North Queensland

Building Successful Partnerships

Be clear on what you want to achieve, letters of support

Include in your Project Plan Checklist

Identify who your ideal partner/s should be

Plan how to meet and recruit your ideal partner (eg third party

referrals)

Agree in writing (Memorandum of Understanding - MOU)

Manage and promote the relationship (eg Patron)

Set an end date

Build on your partnerships and past successes

Building Successful Partnerships

Examples:

Townsville Foodbank

North Queensland Cowboys

Communities for Children Forum, Townsville, 15 June 2011

REFERENCES

Submission Writing Ten Point Model

Grants Writing Tips (Do’s and Don’ts)

References (eg Ourcommunity Books, etc)

(www.ourcommunity.com.au)

Volunteering North Queensland Website

(www.volunteeringnthqld.org.au)

How to make Google work for you?

Google Alerts

If in doubt, “Google it”.

2011 Workshop Program

Questions?

Thank you for your attendance today

Need further help?

Charters Towers Regional Council

www.charterstowers.qld.gov.au

Blueprint for the Bush

www.deedi.qld.gov.au

Volunteering North Queensland

www.volunteeringnthqld.org.au