student success team data management

Student Success Team Data ManagementKerri Knight-Teague, Ph.D. & Jason Checca Ph.D. RTI Consultants

Welcome Teachers!IntroductionsOur goals for today:

Provide an overview of AccelSST, step-by-step through the problem solving process

Practice adding and managing students using the new system

Q & AOverview of Training Materials

AccelSST Forms still follow “Best Practices” in SST Processes

Initial SST Meeting: Problem Identification Problem Analysis

Pre-referral Intervention Plan Implementation & Progress Monitoring

Follow-up SST Meeting: Plan Review

Online Access

www.studentsuccessteam.org

Overview: Homepage

Overview: Homepage

Overview: Settings- Password

Overview: Settings- Email

Overview: Inbox

Overview: Library

Let’s walk through an SST using the system….

SST Step What to complete in AccelSST1. Teacher refers student. SST chair adds student to system and enters basic

demographic information.

2. SST chair notifies teacher and teacher completes background information.

Pre-SST InterventionsStudent ReferralELL Supplemental Information (if applicable)

3. Team holds initial SST to define the problem, agree on an intervention, and set up progress monitoring.

SST Intervention PlanProgress Monitoring (add intervention & goal)Team Notes

4. Intervention is implemented and progress monitoring data is recorded.

Progress Monitoring (add data)

5. Intervention is reviewed.

A. Intervention Plan is revised and steps 4 & 5 occur again.

B. Student is exited.C. Student is referred to special education.

Intervention Plan ReviewTeam Notes

A. Affirm forms and then revise intervention as necessary

B. Change student status and affirm forms.C. Change student status, affirm forms, and refer to

SEIS.

Student is referred by teacher:

SST chair adds student to system

SST Chair adds student information:Once teacher is assigned, this will give he or she access to log in and complete forms.

Teacher

Student History

Uploading Attachments

SST Step What to complete in AccelSST1. Teacher refers student. SST chair adds student to system and enters basic

demographic information.

2. SST chair notifies teacher and teacher completes background information.

Pre-SST InterventionsStudent ReferralELL Supplemental Information (if applicable)

3. Team holds initial SST to define the problem, agree on an intervention, and set up progress monitoring.

SST Intervention PlanProgress Monitoring (add intervention & goal)Team Notes

4. Intervention is implemented and progress monitoring data is recorded.

Progress Monitoring (add data)

5. Intervention is reviewed.

A. Intervention Plan is revised and steps 4 & 5 occur again.

B. Student is exited.C. Student is referred to special education.

Intervention Plan ReviewTeam Notes

A. Affirm forms and then revise intervention as necessary

B. Change student status and affirm forms.C. Change student status, affirm forms, and refer to

SEIS.

Teacher logs in and sees home page:

Click on the “forms” icon to take you to

the Forms Page.

Before SST: Teacher completes 2 to 3 forms

SST chair completed general info when we added student.

Teacher(ELL form if applicable)

Teacher completes: Pre-SST Interventions

Save, print, data tracking. Mark status of

form and add comments.

Teacher completes: Pre-SST Interventions (cont.)

Teacher completes: Student Referral

Teacher completes: Student Referral (cont.)

Teacher completes: Student Referral (cont.)

ELL student? Complete Supplemental ELL form.

Teacher completes: Student Referral (cont.)Student data from multiple years can be added.

Teacher completes: ELL Supplemental Info (if applicable)

SST Step What to complete in AccelSST1. Teacher refers student. SST chair adds student to system and enters basic

demographic information.

2. SST chair notifies teacher and teacher completes background information.

Pre-SST InterventionsStudent ReferralELL Supplemental Information (if applicable)

3. Team holds initial SST to define the problem, agree on an intervention, and set up progress monitoring.

SST Intervention PlanProgress Monitoring (add intervention & goal)Team Notes

4. Intervention is implemented and progress monitoring data is recorded.

Progress Monitoring (add data)

5. Intervention is reviewed.

A. Intervention Plan is revised and steps 4 & 5 occur again.

B. Student is exited.C. Student is referred to special education.

Intervention Plan ReviewTeam Notes

A. Affirm forms and then revise intervention as necessary

B. Change student status and affirm forms.C. Change student status, affirm forms, and refer to

SEIS.

Student Status DescriptionsStatus Description

New Student A student that has been added to the system and does not have any data saved on forms.

SST In Progress A student who is in the SST process whether it is initial referral, intervention, or review.

Pending Referral A student that has been referred for a special education assessment, but has not yet been added in SEIS. OR A student who was declined in SEIS because forms their forms were not viewable or the records did not meet minimum standards for a referral to have been made OR A student that has been referred for a Section 504 assessment, alternative education program, or other referral.

Referral Complete A student that has been referred for a special education assessment and has been added to SEIS.

Exited A student that has been exited from the SST process.Ineligible A student that was referred to SEIS, but was not eligible for an

assessment plan.Moved A student that has moved to a district outside the AccelSST

system.Did Not Qualify A student who was assessed for special education, but did

not qualify.

SummaryForm/Process Who’s responsible? When?Add student/General Info SST chair Before meeting

Pre-SST Interventions Teacher Before meeting

Student Referral Teacher Before meeting

ELL Supplemental Info Teacher Before meeting

SST Intervention Plan SST chair/Record keeper During meeting

Progress Monitoring SST chair/Record keeper During meeting

Progress Monitoring-Add data

Intervention Monitor During intervention

Intervention Plan Review SST chair/Record keeper During follow-up

Team Notes SST chair During meetings/ongoing

Affirm forms/Refer SST Chair End of school year, End of SST process, or upon Referral

Troubleshooting and Technical Support

On the homepage click on the “support” link for help desk information.

Help Desk Contact Information

Remember

Update password to something secure

Enter email to ensure it is correct• This is important because the system uses email addresses for password

retrieval and to let teachers know about important SST events

Contact InformationAccelSST Help Desk

1-866-468-2891 (toll free)

1-209-468-5914 (Stockton, CA)

Only the interventions attempted are checked off.

Once the form is completed the

green check mark is clicked

at the top of the form.

Continuation of the Pre-SST form.

End of Pre SST form. Teacher indicates

outcomes and how long interventions

have been in place.

After form is completed and

saved the teacher clicks the green

checkmark at the top of the page.

Even though Math and Written

Expression are not areas of concern

the present levels are indicated.

Areas that aren’t a concern are

indicated.

Since Jane is identified as ELL, the teacher must

now complete the ELL

Supplemental Form

Continuation of the Student Referral Form.

Universal screening data should be included, if

available.

Completed since Jane is an ELL. Note: Only the

items which the teacher knows are completed. Others are left

blank. The form can be edited later. If you’re unsure then do

not guess. Interviews with

the parent can be conducted during the SST meeting

to confirm answers that are relevant to the

problem.

ELL form continued. Again, only known

fields are completed.