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An Introduction to
Streamlined Task Orientated Management of Projects
By Patrick.M.CannonNov ’09 – Version 1.5
Providing Project Visibility & Understanding to the Wider Audience...
Presentation Objective
• This presentation has been created to explain the common stages of a project regardless of which underlying methodology is being used.
• It will show how a business will benefit by using STOMP to give all resources effected by the project a general understanding of the processes that the project follow.
Providing Project Visibility & Understanding to the Wider Audience...
Streamlined Task Orientated Management of Projects
What is a Project?
• A project is a piece of work that is not part of an organisation’s core business, with a definite start and end. e.g. Building or relocating an office for an Insurance Company.
• A methodology is a group of processes, set out in a defined order to deliver a project. e.g. PRINCE2, Six-Sigma.
• Project Tools are usually PC or networked applications that help project resources deliver projects and report more efficiently. e.g. MS Project, Primavera.
Providing Project Visibility & Understanding to the Wider Audience...
What are Project Phases?
• All projects will have various phases of work, breaking up the project into phases allows better tracking of progress & makes the project more manageable.
• No matter what type of project it is, the same phases will exist in all projects, the difference will be what each of these phases include.
• When a Project Plan is created at the start of a project each of these phases will be covered.
Providing Project Visibility & Understanding to the Wider Audience...
Streamlined Task Orientated Management of Projects
All projects will have these phases, however the content & duration of the phase will differ dependant on the type of project.
Pre
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jec
t P
roc
es
s (
Re
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est
fo
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of
Wo
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Po
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Pro
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s (
Po
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ct R
evi
ew
, O
ng
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up
po
rt,,
etc
…)
Providing Project Visibility & Understanding to the Wider Audience...
Planning (Continuously monitored and amended throughout the project lifecycle)
Design Build Test Deliver
Streamlined Task Orientated Management of Projects
What is STOMP?
• STOMP is high level project methodology designed to sit on top of an organisations detailed methodology, that enables all resources in the organisation to understand the process without the need for them fully understanding a detailed project management structure such as PRINCE2, Six Sigma etc…
• The objective of STOMP is to enable project teams to provide information on the overall progress of a project to any level of an organisation using terminology that is easy to understand and for management to make decisions without fully understanding the underlying processes being utilised.
Providing Project Visibility & Understanding to the Wider Audience...
Streamlined Task Orientated Management of Projects
Streamlined Task Orientated Management of Projects
This slide shows the principle of the STOMP process.The key element of all detailed methodologies are very
similar, they all include pre-project activities, project initiation, a timeline, project completion and many will
include a post-project element.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Pre
-Pro
jec
t P
roc
es
s (
Re
qu
est
fo
r T
en
de
r, S
tate
me
nt
of
Wo
rk,
Ord
er,
etc
…)
Po
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Pro
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roc
es
s (
Po
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ct R
evi
ew
, O
ng
oin
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up
po
rt,,
etc
…)Timeline
Providing Project Visibility & Understanding to the Wider Audience...
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
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ct
Pro
ce
ss
(R
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Po
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s (
Po
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, O
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etc
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STOMP is designed to sit on top of complex project methodologies like PRINCE2, Six-Sigma or Bespoke Solutions. We will not look at the detail of this aspect, however, it is important to remember that constraints
may be placed on the project by the underlying process being used.
Timeline
Providing Project Visibility & Understanding to the Wider Audience...
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
ue
st f
or
Te
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)
Po
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s (
Po
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, O
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etc
…)
Pre-Project Activities are in many occasions taken as a separate activity, with the project starting from the next
step. However some methodologies will include the Request for Tender, Statement of Work or Bidding
Process in the overall methodology.
Timeline
Providing Project Visibility & Understanding to the Wider Audience...
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
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st f
or
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)
Po
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s (
Po
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, O
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etc
…)
The Project Initiation or Project Start is one of the most critical aspects of all projects. Here the project scope, timescale, budget, sponsors, deliverables, reporting
method, change control process & project management methodology will be defined and agreed by all parties
involved in the project.
Timeline
Providing Project Visibility & Understanding to the Wider Audience...
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
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st f
or
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Sta
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s (
Po
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, O
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etc
…)
The Timeline or Project Duration will vary in all projects. Sometimes it will be set in stone due to business
constraints or regulatory changes that must be adhered to by a fixed date. Other times the timescale will be
flexible and effected by outside influences like financial circumstances, resource availability or other projects.
Timeline
Providing Project Visibility & Understanding to the Wider Audience...
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
ue
st f
or
Te
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, O
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etc
…)
Project Completion or Close is often a very difficult aspect of the project, the success of this stage is totally reliant on the quality of the Project Initiation stage. At
this point the project will be formally closed and all responsibility passed on to the business.
Timeline
Providing Project Visibility & Understanding to the Wider Audience...
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
ue
st f
or
Te
nd
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Sta
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f W
ork
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)
Po
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Po
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, O
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etc
…)
The Post-Project Process is often an aspect of a project that is missed out. However, it is a very important part of the project that should be completed. One important aspect is the Post Project Review, this will include a ‘Lessons Learnt’ report
which will help the organisation deliver better projects in the future and the final knowledge transfer from the project team to
the business team.
Timeline
Providing Project Visibility & Understanding to the Wider Audience...
Streamlined Task Orientated Management of Projects
• All projects must have a plan.• Tasks from the project definition are placed into a
plan at the start of the project, this is checked and modified throughout the lifecycle of the project.
• Dependant on the complexity of the project these can be simple high level plans, but can be complex multi-tier plans, these are usually broken up into phases.
• Plans are usually documented in the form of a Gantt Chart, this shows the tasks in an easy to follow way (usually produced using a project tool.)
What is a Project Plan?
Providing Project Visibility & Understanding to the Wider Audience...
• All projects will have the following elements:-• Project Start• Tasks• Milestones (Key Points)• Project End
Elements of a Project Plan?
Providing Project Visibility & Understanding to the Wider Audience...
Project start/initiation Task
Milestone
Project end/completion
Example of a Plan (Gantt Chart)
• All projects are likely to have changes to the deliverables during their lifecycle, these could be financial, regulatory or business related changes.
• Not all changes mean additional work, sometimes an element of a project may be removed from the main list of deliverables to be included in a future project.
• All changes should be documented and agreed by all parties involved.
• Changes can be requested for work not yet started or work that has already been performed.
What is Change Control?
Providing Project Visibility & Understanding to the Wider Audience...
• At the start of a project the Change Control Process must be defined, this will include:-• Change Request Process & Form• Change Control Database Definition• Change Control Meeting Cycle• Change Control Panel Members
• Without a clearly defined and agreed Change Control Process closure of a project is almost impossible to achieve!
The Change Control Process
Providing Project Visibility & Understanding to the Wider Audience...
Streamlined Task Orientated Management of Projects
At the Project Initiation stage the Project Scope & Change Control Process are agreed and signed off by
the Project Sponsors.
Providing Project Visibility & Understanding to the Wider Audience...
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Pre
-Pro
jec
t P
roc
es
s (
Re
qu
est
fo
r T
en
de
r, S
tate
me
nt
of
Wo
rk,
Ord
er,
etc
…)
Po
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Pro
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t P
roc
es
s (
Po
st P
roje
ct R
evi
ew
, O
ng
oin
g S
up
po
rt,,
etc
…)
Planning & Change Control Process
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
ue
st f
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Sta
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)
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Po
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, O
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etc
…)
At the start of the project the tasks are put into the order that the need to be performed and put into the project
plan. (This is called a Gantt Chart)
Providing Project Visibility & Understanding to the Wider Audience...
Project tasks & milestones planned /
scheduled
Planning & Change Control Process
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
ue
st f
or
Te
nd
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Sta
tem
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f W
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)
Po
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Pro
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roc
es
s (
Po
st P
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ct R
evi
ew
, O
ng
oin
g S
up
po
rt,,
etc
…)
At the start of the project the tasks are put into the order that the need to be performed and put into the project
plan. (This is called a Gantt Chart)
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
Project tasks & milestones planned /
scheduled
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
ue
st f
or
Te
nd
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Sta
tem
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f W
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, O
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)
Po
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s (
Po
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, O
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up
po
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etc
…)
Tasks are tracked against the plan and the progress is reported to the project sponsors as per meeting
schedule agreed at the project initiation.
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
Completed tasks
Incomplete task
Scheduled tasks/milestones
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
ue
st f
or
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Sta
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)
Po
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es
s (
Po
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, O
ng
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up
po
rt,,
etc
…)
Tasks are tracked against the plan and the progress is reported to the project sponsors as per meeting
schedule agreed at the project initiation.
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
Completed tasks
Incomplete task
Scheduled tasks/milestones
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
ue
st f
or
Te
nd
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Sta
tem
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f W
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Po
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Pro
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es
s (
Po
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ew
, O
ng
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up
po
rt,,
etc
…)
Tasks are tracked against the plan and the progress is reported to the project sponsors as per meeting
schedule agreed at the project initiation.
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
Completed tasks
Incomplete task
Scheduled tasks/milestones
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
ue
st f
or
Te
nd
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Sta
tem
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f W
ork
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tc…
)
Po
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es
s (
Po
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etc
…)
Changes are usually related to an existing task but can be a completely new task. In this example we will look
at the 5th task in our project.
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Streamlined Task Orientated Management of ProjectsP
re-P
roje
ct
Pro
ce
ss
(R
eq
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st f
or
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etc
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The Change Request Form is received by the Project Manager or PMO (Project Management Office)
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
ChangeRequest
Form
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
The Change Request Form is received by the Project Manager or PMO (Project Management Office)
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Pre
-Pro
jec
t P
roc
es
s (
Re
qu
est
fo
r T
en
de
r, S
tate
me
nt
of
Wo
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Ord
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etc
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Po
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s (
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, O
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etc
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ChangeRequest
Form
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
ChangeRequest
Form
The Change Request details are entered into the Change Request database.
ChangeRequestDatabase
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
ChangeRequest
Form
The Change Request details are then passed onto the SME (Subject .Matter Expert) so they can review the
change request and make recommendations.
ChangeRequestDatabase SME
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
ChangeRequest
Form
The Change Request details and recommendations are reviewed by the Change Control Panel.
ChangeRequestDatabase SME
Change ControlPanel
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
ChangeRequest
Form
If the Change Control Panel reject the Change Request it is closed & the Change Request Database is updated
to reflect this.
ChangeRequestDatabase SME
Change ControlPanel
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
ChangeRequest
Form
If the Change Control Panel reject the Change Request it is closed & the Change Request Database is updated
to reflect this.
ChangeRequestDatabase SME
Change ControlPanel
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
ChangeRequest
Form
If the Change Control Panel accept the Change Request it is passed on to the Project Planner & the Change Request Database is updated to reflect this.
ChangeRequestDatabase SME
Change ControlPanel
Planner
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
If the Change Control Panel accept the Change Request it is passed on to the Project Planner & the Change Request Database is updated to reflect this.
ChangeRequest
Form
ChangeRequestDatabase SME
Change ControlPanel
Planner
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
If the Change Control Panel accept the Change Request it is passed on to the Project Planner & the Change Request Database is updated to reflect this. Planner
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
If the Change Control Panel accept the Change Request it is passed on to the Project Planner & the Change Request Database is updated to reflect this. Planner
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
The Project Planner looks at the existing Project Plan & looks at the impact of the
Change Request.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Pre
-Pro
jec
t P
roc
es
s (
Re
qu
est
fo
r T
en
de
r, S
tate
me
nt
of
Wo
rk,
Ord
er,
etc
…)
Po
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Pro
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roc
es
s (
Po
st P
roje
ct R
evi
ew
, O
ng
oin
g S
up
po
rt,,
etc
…)
Planner
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
The Project Planner looks at the existing Project Plan & looks at the impact of the
Change Request.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Pre
-Pro
jec
t P
roc
es
s (
Re
qu
est
fo
r T
en
de
r, S
tate
me
nt
of
Wo
rk,
Ord
er,
etc
…)
Po
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Pro
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roc
es
s (
Po
st P
roje
ct R
evi
ew
, O
ng
oin
g S
up
po
rt,,
etc
…)
Planner
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
The new tasks are plotted on the Gantt Chart.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Pre
-Pro
jec
t P
roc
es
s (
Re
qu
est
fo
r T
en
de
r, S
tate
me
nt
of
Wo
rk,
Ord
er,
etc
…)
Po
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Pro
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t P
roc
es
s (
Po
st P
roje
ct R
evi
ew
, O
ng
oin
g S
up
po
rt,,
etc
…)
Planner
Streamlined Task Orientated Management of Projects
Providing Project Visibility & Understanding to the Wider Audience...
Planning & Change Control Process
The Project Plan is updated & released to the business & all project resources.
Underlying Project Methodology (PRINCE, Six Sigma, Etc…)
Project Completion
Project Initiation
Pre
-Pro
jec
t P
roc
es
s (
Re
qu
est
fo
r T
en
de
r, S
tate
me
nt
of
Wo
rk,
Ord
er,
etc
…)
Po
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Pro
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t P
roc
es
s (
Po
st P
roje
ct R
evi
ew
, O
ng
oin
g S
up
po
rt,,
etc
…)
Planner
• On larger projects many changes are likely to take place.
• The role of the Project Planner is to keep the Project Plan up to date & ensure that all relevant parties are informed of changes.
Changes & Planning?
Providing Project Visibility & Understanding to the Wider Audience...
Streamlined Task Orientated Management of Projects
• More slides to follow soon, including Reporting, Milestones, Finance & Performance……
Understanding STOMP?
Streamlined Task Orientated Management of Projects
Streamlined Task Orientated Management of Projects
• Thank you for watching this presentation.• For more information contact Patrick Cannon• Email: patrick@pcannon.net
Streamlined Task Orientated Management of Projects
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