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St Aidan’s PTAAnnual General Meeting

September 20th 2018

AgendaOrdinary Business

1 Welcome & Introduction

2 Apologies for absence Nicky Robinson

3 Minutes of the last AGM Nicky Robinson

4 Matters arising from the AGM minutes Nicky Robinson

5 Report from The Committee The Committee

6 Treasurer’s Report Year ending 31st August 2018

Frances Thornton

7 Appointment of an independent Examiner of Accounts Frances Thornton

8 Election of Officers and Trustees of the Committee Nicky Robinson

Any Other Business

9 Questions All

St Aidan’s PTA

Is a Registered Charity (charity registration 1167117)

Is run by a committee elected each year at the AGM, and who are also the trustees of the charity.

The committee is responsible for the decisions related to the Association and it’s funds.

The committee aims to meet monthly and for transparency, records are available to view.

Parents, carers, guardians, teachers and staff are automatically enrolled as members when their child joins the school.

Our aims:

Develop effective relationships between parents/carers/guardians, teachers and others associated with our school

Raise money to support and enhance facilities not covered in the school budget

Support and promote the values and ethos of the school

Provide opportunities to interact and socialise through fundraising events

Develop links with our local community

• Apologies for absence

• Minutes of the last AGM & matters arising

Report from The CommitteeSeptember 2017 – August 2018

Highlights:

Co-op Community Fund

Supporting St Aidan’s Church

Installation of PTA funded climbing wall

Acknowledgements

Looking forward:

Encourage and support others to lead and manage events & activities and plan a smooth handover to the next PTA Committee….

Treasurer’s Report Year ending 31 August 2018

Opening balance £4,580.87

Income £10,058.27

Expenditure £9,685.11

Closing balance £4,954.22

Profit £6,552.13

St Aidan’s PTA

01.09.2017 – 31.08.2018

£6,562.01

58%

10% 4%

2%0%

26%

BREAKDOWN OF PROFIT

Events Profit

Giants Lottery

EasyFundraising

PhotoshootCommission

StamptasticCommission

Co-op Community Fund

Event Profits Breakdown

Autumn Term £1,630.21

Spring Term£829.21

Summer Term£1,327.81

Textile Collections (x3) £169.50

Festive Fair £554.97

Christmas Film Night £371.01

Christmas Cards £367.16

Nativity Raffle £132.08

Nativity DVD £35.49

Festive Fair £554.97

Textile Recycling Collections (x9) £461.70

Christmas Film Night (Nativity & 'shorts') £371.01

Christmas Cards £367.16

Mother's Day Shop £354.22

Film Night (Emoji) £319.49

Summer Raffle £315.89

Father's Day Shop £261.81

Tea Towels £205.78

Film Night (Paddington 2) £182.06

Frozen Fridays £147.18

Nativity Raffle £132.08

Leavers' Books £55.47

Nativity DVDs £35.49

Cash4Coins £18.06

Park Run Refreshments £4.86

AGM 2017 -£19.63

Car Boot Sale -£22.50

Textile Collections (x3) £136.70

Cash4Coins £18.06

Summer Raffle £315.89

Film Night (Paddington 2) £182.06

Tea Towels £205.78

Frozen Fridays £147.18

Father's Day Shop £261.81

Park Run Refreshments £4.86

Leavers' Books £55.47

Textile Collections (x3) £155.50

Mother's Day Shop £354.22

Film Night (Emoji) £319.49

Events profit comparison to previous year

2017/18 Profit 2016/17 ProfitTextile Recycling Collections £461.70 £507.60Purple Cow Phootshoot £122.80 £216.00Christmas Cards £367.16 £373.38Film Night Autumn Term n/a £270.35KS1 Christmas event

£371.01£120.79

KS2 Christmas Event £235.61Nativity Raffle £132.08 n/aFestive Fair £554.97 £487.46Nativity DVDs £35.49 £45.93Film Night Spring Term £319.49 £298.93Mother's Day Gifts £354.22 £316.00Annual Raffle £315.89 £284.08Film Night Summer Term £182.06 n/aFather's Day Gifts £261.81 £278.84Frozen Fridays £147.18 £276.84Tea Towels £205.78 £287.16Leaver's Book £55.47 £83.60Giants Lottery £672.60 £893.60Giants Lottery Supporters 9 14Easy Fundraising £242.44 £259.47Easy Fundraising Supporters 56 51

Spending

• Event Expenses - £3,279.33

• Donations to community/charity - £268.94

• Donations to school - £5,047.06

• Pocket Panto - £400.00

• Year 5 Leaving Gifts - £353.78

• Licences, insurance, website - £220.83

• Assets purchases - £35.98

• Miscellaneous stock & running costs - £79.19PTA Stamp £22.00Memory Sticks £13.98

Closing Balance

£4,954.22

2018/19 Committed expenditure:

Outdoor Musical Instruments - £1,695.32

Pocket Panto - £400 approx.

2018/19 Plans so far…

• Table Top & Car Boot Sale – 30th September

• Family Photo Shoot – 21st October

• Pocket Panto

• Christmas Cards

• Nativity Filming

Appointment of an independent Examiner of Accounts

Elections of Officers and Trustees of the Committee

pta@saintaidans.org.uk

www.ptastaidans.co.uk

PTA – St Aidan’s

Any Questions?