space utilisation strategy, reporting and timetabling learning spaces - uob august 2011

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Space UtilisationStrategy, Reporting and

Timetabling

Learning Spaces - UOB

August 2011

Tackling Space Utilisation

Strategy & Policy

Monitoring & Reporting

Timetabling Approach

Learning Spaces Strategy

The Learning Spaces Strategy is intended to act as the driver for creating appropriate and sustainable learning environments through the considered use of design and innovation, supported through high quality management and services.

1. Strategy and Policy

Learning Spaces Strategy Strands

Appropriate

Collaboration & evaluation

Standards

Accessibility

Supported

Enabling

Support services

Community

Sustainable

Space efficiency

Financial sustainability

Environmental sustainability

Innovative

Research & evaluation

Enhancement

Sustainability at its heart

Appropriate

Collaboration & evaluation

Standards

Accessibility

Supported

Enabling

Support services

Community

Sustainable

Space efficiency

Financial sustainability

Environmental sustainability

Innovative

Research & evaluation

Enhancement

Institutional Timetabling

&Space Policy

2. Monitoring and Reporting

Current Practice

Biannual Utilisation

Survey

Digital Signage

Future Practice

Digital Signage

Missed Booking Survey

Aspirational Practice

People Counters

CO2 Load/PIR

Swipe/RFID

Current UsageSystem

(theoretical) utilisation average

Actual(surveyed)

utilisation average

Missed booked hrs (Avg % oftotal booked)

Central Central Local Central

Oct 2010 46 27 18 24Oct

2009 47 28 18 28Oct

2008 36 27 16 19Feb

2011 54 26 15 28Feb

2010 53 26 19 28Feb

2009 37 21 12 26

Current Usage Trends

Uti

lisa

tio

n

Day of the week

3. Timetabling Approach

Integrated Timetabling and Space Management

The implementation of a common timetabling

system with key business systems integration

and automated scheduling, alongside a phased

approach to the rationalisation and

centralisation of locally-owned teaching space.

Timetabling Approach - Current

Central TT System

College TT Systems

Central Space

Local Space

College TT Systems

Local Space

College TT Systems

Local Space

College TT Systems

Local Space

College TT Systems

Local Space

Timetabling Approach - ITSMP

Common Timetabling

System

University Teaching Space

College Input

College Input

College

Input

College Input

Col

lege

In

put

Integrated Timetabling Approach

Integrated Timetabling and Space management will enable us to improve space utilisation by:

Distributing teaching activity across campus and across teaching weekReduce over bookingsProviding transparency for space usageRationalising space

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