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SoM Promotion and Tenure Process Overview

Dianne Durham, PhDSenior Associate Dean, Faculty Affairs and Development

School of Medicine

May 20, 2020

Promotion and Tenure Application Timeline

January – May 2020 Meet with department chair for annual faculty

assessment, discuss application suitability

March 2 – June 1, 2020 Submit registration after discussion with chair

May 1 2020 Begin receiving instructions from FAD to set up SharePoint folders

Now – Aug 31, 2020 Update CV, collect and upload information; meet with Senior Associate Dean to review CV

August 1, 2020 Deadline for Department P&T Committees to meet

(letters not due until Aug 31)

August 31, 2020 APPLICATION DEADLINE

Complete application upload (CV, names of references, other supporting documents)

September 1 – December 1 2020 Updates from FAD to applicants (e.g. rec letters)

Updates for items already on CV may be sent to FAD 5/26/2020

Promotion and Tenure Review Timeline

Departmental P&T Committee

(summer 2020)

Campus APT Committees (KC and Wichita)

(September – December, 2020)

Joint P&T Committee

(January 2021)

Executive Dean, SoM

(February 2021)

Vice Chancellor for Academic Affairs

(March 2021)

Executive Vice Chancellor

Chancellor

(Effective July 1, 2021)

Unofficial

notification

Department chair

also evaluates

5/26/2020

Today - concentrate on helping your faculty be successful

• Judging whether faculty are ready

• Review the published criteria

• Peer review in the department

• Send them to me to discuss and review CV

• Timeline - especially critical for tenure track

• Role of department chair, Dept P&T committee

• Discipline specific review – what is key in your field

• Assist with additions to the CV

• Assist with suggestions for reference letters

• Inform faculty in a timely manner

• Common CV tips, cautions

• CV is the most important thing – make your case

• Use FACT – and use the instructions

• Key ingredients for success5/26/2020

This page has documents and important links

Angie Basgall is the P&T expert5/26/2020

Academic Rank Matrix – career level expectations for each track and rank –

Use these to evaluate faculty and refer to them in your letters

Updated 1/21/20

5/26/2020

Domain expectations – activities by career level in each category

5/26/2020

Domain

expectations –

activities by career

level in each

category

5/26/2020

Tenure Track – 7 year probationary period

July 1

2019

Sept 1

2024

Jan

2020

Sept 1

2025

June 30

2026

2021 2022 2023 2024 2025 2026Jan

2019

• Tenure track faculty have a 7 year probationary period; maximum 2 year extension

• The timing of mandatory and mid-cycle reviews are determined by the start date (calendar year of initial appointment)

• mid-cycle review by August of third year; department P&T committee

• mandatory SoM review at the beginning of the 6th year

• Second chance for review at the beginning of the 7th, final year

• Department P&T committees play a crucial role in all evaluations

June 30

2022

Academic year

Calendar year

5/26/2020

July 1

2015

Sept 1

2020

Jan

2016

Sept 1

2021

June 30

2022

2017 2018 2019 2020 2021 2022Jan

2015

Academic year

Calendar year

Covid-related extension of the tenure clock –extenuating circumstances

• By July 1 for faculty going up this year

• Any time in future years

• Single COVID extension will not count against max of 2 years of extensions (KBOR, May 2020)

COVID-related changes in promotion process

Registration deadline extended to June 1; no other changes to the timeline, deadlines

5/26/2020

Now – Aug 31, 2020 Update CV, collect and upload information; meet with Senior Associate Dean to review CV

August 1, 2020 Deadline for Department P&T Committees to meet

(letters not due until Aug 31)

August 31, 2020 APPLICATION DEADLINE

Complete application upload (CV, names of references, other supporting documents)

Promotion and Tenure Application Timeline

• Role of department chair, Dept P&T committee

• Discipline specific review – what is key in your field

• Assist with additions to the CV

• Assist with suggestions for reference letters

• Inform faculty in a timely manner

5/26/2020

As the ophthalmologists say………

Better 1? Or 2?

• Common CV tips, cautions

• CV is the most important thing – make your case

• Use FACT – and read the directions

• Key ingredients for success5/26/2020

Krista Wimberly can help with all things FACT5/26/2020

Fact screens

are organized

like the SoM

CV categories

Tutorials are

available to

assist with

FACT data entry

Use FACT to fill out your CV; everybody’s doing it

5/26/2020

Common advice I give when reviewing a CV:

• Make it easy for the reviewers

• Consolidate activities where appropriate

• Describe activities for someone not in your field

• Pay attention to the overviews – use them to highlight important stuff

• End each one with evidence for career level achievements

• Highlight national level activities for full professor

• Show the reviewers you care about the process

• Proofread your CV – if you don’t care, the reviewers won’t either

• Include everything; no surprises in chair or dept letter

• Specific sections

• Educational leadership, development of materials for mid-career

• Describe your role if not PI on a grant or trial

• Describe clinical practice so a non-clinician understands what you do

• Early career in research and scholarship requires publications5/26/2020

FACT Screenshot Guide

5/26/2020

FACT CV Mapping Template

5/26/2020