social productivity tips: status reports

How we use Socialtext

To maintain a Status Report

Before

• Create a .doc, .xls, or .ppt

Before

• Create a .doc, .xls, or .ppt• Email internally with a distribution

list

Before

• Create a .doc, .xls, or .ppt• Email internally with a distribution

list• Email report to client

Problems from Before• Collaborating by passing a

document, like a volleyball, from team member to team member via email generates a lot of noisy discussion.

Problems from Before• Collaborating by passing a

document, like a volleyball, from team member to team member via email generates a lot of noisy discussion.

• Emailing attachments puts a difficult burden on each team member to maintain a redundant, local file system.

After Socialtext• Created a wiki doc in the beginning

After Socialtext• Created a wiki doc in the beginning• Update the same doc each week

After Socialtext• Created a wiki doc in the beginning• Update the same doc each week• Send a reminder notice each week

Benefits from After• Less coordination discussion

Benefits from After• Less coordination discussion• Less effort reading email

Benefits from After• Less coordination discussion• Less effort reading email• Self-sufficiency

Benefits from After• Less coordination discussion• Less effort reading email• Self-sufficiency• Transparency