site license advisory team september 30, 2015 meeting

Site License Advisory Team

September 30, 2015 meeting

Agenda

1. Renewals– MATLAB, Mathematica, Minitab– SAS, Secunia, Sigmaplot, Adobe, JMP, Maple

2. Microsoft Updates– Windows 10– Office 2016

3. Support Changes4. ExamSoft5. Usage-based recovery model description6. Purchasing Updates:

1. Bids for enterprise-wide technology products2. Update on Hardware

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Renewals

• Minitab - complete• MATLAB - complete• Mathematica - complete• SAS• Secunia• Adobe• Sigmaplot• JMP• Maple

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Renewals: Minitab

• License Server updated September 1– No apparent impact to customers– We did notice a breakdown in the license

server before any customers did, and updated it without generating any incidents

• Breakdown related to an old v. 14 product attempting to license against the server

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Renewals: MATLAB

• Codes available in Self Service– Codes did not change, which means updating

is easier than it has been.

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Renewals: MATLAB

• Details on license update process: – http://ocio.osu.edu/KB04872

• All customers (approx. 8,000) have been contacted– Requested since 8/1: email sent with codes– Requested 1/1-7/30: email with info on how to re-

request sent.

• Network licenses still need a request to OCIO– Network licenses are priorities today– Request via Self-Service: http://go.osu.edu/it

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Renewals: Mathematica

• On 9/1, Mathematica exipred and codes stopped working– We attempted to negotiate addition of

Wolfram Alpha Pro, but were unsuccessful– The license has been updated– Licenses have been extended for current

users, and new users can install

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Renewals: SAS

• Codes should begin to provide warnings Nov. 15– Codes will continue to work until Dec. 31

(hard fail)

• There is a funding gap on this product– Usage is higher than payments– Purchasing will audit SLSCs who

downloaded, but did not pay in FY15

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Renewals: Secunia

• Current license is uncapped

• Current usage is less than 10,000 machines– We will not be renewing an unlimited license

• Renewal site wide is currently quoted at $92,141.00 for 3 years– We will be contacting individual departments

for cost shares, based on usage, early next week

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Renewals: Adobe CC

• Adobe CC is up for renewal this month– Year 2 of a 3-year contract– No price change/increase

• There are no new codes or processes to update

• TechHub is working to handle home use distribution

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Renewals: Other Products

• Sigmaplot– Expected renewal on time– Codes expire Dec. 31

• JMP– Expected renewal on time– Codes warn Jan. 15, hard fail March 1

• Maple– Expected renewal on time– No code expiration for this product

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Microsoft Windows 10

• KMS Servers Updated

• Education and Enterprise editions available in Self Service for SLSC’s– IT Service Desk recommends Enterprise

edition for Faculty and Staff machines

• Microsoft now recommends skipping Windows 8 if you have not deployed

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Microsoft Office 2016

• Office 2016 became available for Mac machines in late August– IT Service Desk tested it, and it works

• There is a screen for signing into your Microsoft Account. This can be skipped in most cases.

• If your department uses a tool such as Casper or LanDesk to push Office 2016 it may need to be repackaged as license issues were encountered during testing of a push.

– Information on the issue with packaging can be found at: https://derflounder.wordpress.com/2015/08/05/creating-an-office-2016-15-12-3-installer/

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Microsoft Office 2016

• Office 2016 Pro Plus for Windows is expected soon– Date yet unknown– We expect similar sign-in requirements, but

likely an easier distribution process

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Support Changes

• OSU Purchasing is reassigning part of a resource to help SLS– Eric D’Huyvetter will provide some time for

incident and request management

• Two products are beginning the move on support changes (more detail next month):– ESRI – ESRI/ArcGIS support will be moving

to Arts & Sciences – Qualtrics – We have begun discussions on

moving this to OCIO for central support15

Possible Site License: ExamSoft

• ExamSoft offered pricing is as follows:– $12/test taker for 10,000

– $8/test taker for 25,000

– $4/test taker for 50,000+

• Currently, we have 5,000 active test takers at $40-45/taker– We believe our current need is for 10k test takers

– ExamSoft is willing to provide the 50k tiered pricing for 30k test takers

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SLS Chargeback Models

• Purchasing is reviewing a usage-based model to supplement discussion on FTE-based models– We have obtained all request information for

copies of all software downloaded– Advantages of Usage-Based

• Real picture of what’s in use where• Easy to track• No issue with products with a “counted” license

– Disadvantages• Harder to predict• Will lead to lower usage of more powerful software

(and thus, lower value for those purchases)

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SPSS By Usage

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SAS & MATLAB By Usage

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OSU Purchasing IT Update

• Bids in flight now– A bid has been released for an enterprise-wide

Enterprise Resource Planning (ERP) replacement• Seeking a cloud-based solution• Expected to close in about a month

• Updates to Computer Hardware costs:– Dell and HP have both given us a price decrease

on certain models of their PC’s and notebooks.– Prices are updated in their respective eStores

catalogs.• For further information, contact HP and Dell.

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Questions/Comments

• Next meetings– October 30, location TBD– April 27, 2016 is the third annual IT & eStores

Vendor Expo

• For SLS Questions, copy software@osu.edu with any correspondence

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