site license advisory team march 31, 2015 meeting

Site License Advisory Team

March 31, 2015 meeting

Agenda

1. Qualtrics2. Secunia Presentation3. ExamSoft4. Adobe CC Home Use5. Microsoft Renewal Options6. Renewals and Upgrades7. OSU Purchasing IT and eStores Vendor Expo

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Qualtrics

• We have several KB articles created for sign-in, upgrade codes, and collaboration.– KB04697 – Sign-in– KB04699 – Upgrade Codes– KB04706 – Collaboration

• Department contacts have been set up for many of the academic units. We also have setup contacts for non-Academic units as well.– Contact dangler.8@osu.edu to set up a

departmental administrator (or more than one)

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4

Secunia Presentation

• Secunia license expires in Nov. 2015

• Original purchase paid for by Engineering, OCIO Security, and OSUMC

• We will begin exploring renewal in future meetings

5

Identity Finder CIC Contract

• The Committee on Institutional Cooperation (CIC) has entered into a contract with Identity Finder for DLP.– Contract guarantees pricing for perpetual

licenses and maintenance going forward– These slides are informational only: they do

not represent a departure from the Symantec DLP product provided by Enterprise Security

– If you wish to use Identity Finder, please work with Enterprise Security directly.

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ExamSoft

• Arts and Sciences and ODEE are working on a license

• ExamSoft is an exam authoring tool to create and distribute tests online, with feedback to faculty regarding data and insights into how tests are working

• If you have interest, please contact Mike Kaylor in ASC: Kaylor.1@osu.edu

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Adobe CC Home Use

• OSU Purchasing is working on this agreement a bit more– Questions remain in Adobe and in OSU about

the scope of usage– We have found ways to distribute the software

• OSU Purchasing will be working on Single Sign-On so we can avoid going through a third party vendor.

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MS Office 365

• OSU Purchasing and OCIO are working together on this

• Timeline:– Student O356 is now scheduled for July 2015– Faculty/Staff O365 will be a separate project

begun after that.• There are technical and tenant issues that need to

be resolved before Fac/Staff O365 can be rolled out.

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Microsoft Renewal

• Our agreement comes up on 6/30, when we will enter year 3 of our 5 year agreement.

• Microsoft’s landscape continues to change:– O365 released to students “at no charge” in Oct

2013

– O365 released to fac/staff “at no charge in Dec. 2014

– Windows 10 to be a free consumer upgrade

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Microsoft Renewal

• Last year, we held Microsoft to Year 1 pricing with the release of the Student Option.

• This year, we have four options to review for additional value and cost-savings– E3 or E4 uplifts to O365– MDOP– Azure– Price Freeze, at Year 1 or Year 2 pricing

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Microsoft Renewal: E3/E4

• Currently, OSU has E2 options on O365

• E3 would provide upgrades like:– Legal Hold, Business Calendar, Online Meetings,

Discovery, Enterprise Yammer, etc.

• E4 would provide Plus CALs– Essentially, PBX integration

• Because OSU hosts Exchange on-site, there are few benefits for us– The IUC might see many more benefits, though.

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Microsoft Renewal: MDOP

• MDOP (Microsoft Desktop Optimization Pack) includes several products:– Virtualization Products:

• Application Virtualization (App-V)• User Experience Virtualization (UE-V)• Enterprise Desktop Virtualization (MED-V)

– Management Products• Advanced Group Policy Mangement (AGPM)• BitLocker Administration and Monitoring (MBAM)

– Restore Products• Diagnostics and Recovery Tool (DaRT)

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Microsoft Renewal: MDOP

• App-V, MBAM, and DaRT are the big interests we’ve heard on campus– App-V would allow you to virtualize

applications without VMWare products– MBAM allows for management of BitLocker

on a level that would likely reduce a lot of headaches and help us move beyond tactical on this encryption technology

– DaRT is great for help desks and can even fix machines that can’t boot properly

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Microsoft Renewal: MDOP

• MDOP has a lot of value to OSU– 15,000 devices have been reported by

interested colleges already– On an FTE basis, it is not expensive and

might be an easy win

• MDOP does not have easily recognizable value to the end-user, however

• Other IUC schools are not as interested as we are

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Microsoft Renewal: Azure

• Azure is Microsoft’s cloud computing solution– Microsoft is asking for a small commit from

each school to open up the product for deeply discounted use

– In combination with a price freeze, this may be a direction to go.

• Schools are mostly not prepared to make full use of Azure at this time (or any other cloud solution.

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Microsoft Renewal: Price Freeze

• If we can freeze pricing at Year 1 or Year 2, there are some savings:– Freeze at Year 1: $125k savings– Freeze at Year 2: $82k savings

• This appears to be a fallback point if the IUC can’t agree on a product to go after

• Savings don’t add value to the license, and cost changes on a per FTE basis are small (about $1/FTE)

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Upcoming Renewals

• PowerTerm Pro• Parallels

– We have more activations than OCIO was paid for, working with Parallels on what this means

• xWin32

• If you are a cost share, we’ll be contacting you.

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IT and eStores Vendor Expo

• April 15, 2015• Expanded this year to

include other service vendors

• Presentation focus remains on IT vendors

• Vendor presentations from:– Adobe– Advizex– Aruba– CDWG– Cisco– Dell– Juniper– Microsoft– Oracle– Red Hat

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IT and eStores Vendor Expo

• Adobe– “The Connected

Creative: How to Leverage Creative Cloud in a Mobile-First World“

• Rolta Advizex– “Converged Solutions“

• Aruba – “Providing Robust,

Reliable, Secure Network Access for the Campus”

• CDWG– “CDWG Cloud 401:

Cloud Survey Results and the State of Cloud in Higher Education”

• Cisco– “Building a Collaborative

Platform”• Dell

– “Evolution of Data Center Solutions for Virtualization and Storage”

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IT and eStores Vendor Expo

• Juniper– “Software and

Networking: Juniper Automation and Orchestration”

• Microsoft– “Windows Devices in

Education and Office 365”

• Oracle– “Cost of Education”

• Red Hat– “RedHat Infrustructure

Site Subscription FHISS: REdHat Enterprise Linux, RedHat Enterprise Vitualization, Open Stack, Cloud Forms, RedHar Storage Server”

• Uniprint– “UniPrint's New Online

Ordering System”

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Questions/Comments

• Next meetings– Mar 31, in TL 165– April 15, 2015 – Second Annual IT Vendor Expo

• For SLS Questions, copy software@osu.edu with any correspondence

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