site license advisory team august 30, 2013 meeting

Site License Advisory Team

August 30, 2013 meeting

Agenda

1. McAfee Retirement2. Renewals:

1. Mintiab2. MATLAB3. SAS4. SafeBoot

3. Microsoft Select Software Assurance Renewals4. Legacy Software & Audits5. Creative Software

McAfee

• Agreement ends 8/31/13 (Saturday)• Recommended alternatives:

– MS SCEP for any University machines– Security Essentials, Sophos Home, and ClamAV

for home machines• Direct customers to contact the IT Service

Desk for assistance with replacement products

• If you want to know who is accessing the OCIO repository, request through software@osu.edu

McAfee – Repository Report• ASC - 201• Advancement - 28• Athletics - 34• BFAP - 15• CFAES - 119• COD - 35• CVM - 9• CoE - 63• EHE - 15• Grad School - 4• LT - 13• Law - 12• Library - 2

• Lima - 99• Mansfield - 11• Marion - 3• Newark - 4• Nursing - 7• OAA - 33• OCIO - 17• OSUMC - 59• Optometry - 2• Pharmacy - 10• Research - 29• Student Life - 41• Wireless - 75

c_ip clienthost _time location college department140.254.235.60 dhcp-254-235-60.biosci.ohio-state.edu 2013-08-29T15:21:20.000-0400 OSU ASC ASC

Recent Renewals - Complete

• Minitab– Renewed 8/6/13

• MATLAB– Renewed 8/22/13; Old codes hard fail 9/30– Added 4 toolboxes:

• MATLAB Coder• SimPower Systems• Communication System Toolbox• RF Toolbox

Renewing MATLAB

• Our license with Mathworks for MATLAB expires on August 31st. Users at that time get a warning that their code has expired, and to renew.

• Users started getting warning messages six weeks prior to this expiration.

• MATLAB will keep running with no intervention until September 30th, then the codes hard fail.

Renewing MATLAB

• We already have the new activation keys from Mathworks.

• As before, network licensing works differently. If you need a network license, please contact 8help@osu.edu with the following information:– OS of the license server– MAC address of the license server– Your contact information

Renewing MATLAB

• The quickest way to update the license code is to launch MATLAB.

• Click Help -> Licensing -> Activate Software.

Renewing MATLAB

Select “Activate automatically using the Internet

(recommended). Click Next.

Enter the email address (this will be an @osu.edu address) and password you

established with Mathworks, then click next. There’s a link if you’ve forgotten your

password.

Renewing MATLAB

You’ll probably only have one license to select. Click Next.

Renewing MATLAB

Enter the activation key here.

Renewing MATLAB

Click “Confirm,” and the activation key gets sent to Mathworks.

Renewing MATLAB

When you see this, you’re all set. Click Finish.

Completed Renewals II

• SAS– Renewals begin 9/1 with new codes (already

received; current codes warn at 9/30, hard fail 12/31/13

– Renewing SAS 9.1.3, SAS 9.2, SAS 9.3, and SAS 9.4

– SAS 9.4 is in testing

Completed Renewals III

• Safeboot– Renewed, new grant # pending (hopefully

today)– Temp Grant: 10513793-NET

Software Assurance Renewals

• If you have products under SA, there is a renewal window for that SA– Between June 1 and Sept. 30, 2013– All Select ordering issues are now resolved with

the reseller• If you don’t renew, you will have to purchase

it new, which is more expensive.– Contact Insight to renew SA:

The Insight IUC TeamPhone: 1-800-805-3119

Email: IUCPG@insight.comFax: 1-480-760-7644

Legacy Software & Compliance

• Do you have old software you are not using?– It is time to try and reduce or eliminate its

footprint– Review the OCIO Software Life-Cycle

Management Guidelines for additional help:• http://ocio.osu.edu/assets/Software/life-cycle-mgmt-

guide.pdf

• I encourage you to also examine non-Legacy software, particularly Novell and other difficult-to-license products

• Understand the kind of license you have and make sure you have enough licenses!

Common Types of License• Concurrent:

– This license means that you need to track how many people are using it at any given point.

• Named User:– You are required to license all users, regardless of how many

devices they may use.• Device:

– You are required to license all devices, regardless of how many users there may be.

• User + Device (aka “Named User Plus”):– You are required to license both users and their devices

• Full Time Equivalent:– Uses a formula to determine how many licenses are required,

based on number of “whole” individuals who may access the software. OCIO prefers Microsoft FTE numbers.

Creative Software

• OSU will have two representatives at MHEC’s Creative Software RFP review in Chicago in two weeks.

• We want to know about usage in your department, and what is important to you.

Questions/Comments

• Next meeting August 30, 2013, 10 AM, 580 Baker Systems