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Simulation Australia Ltd Annual General Meeting
ACN 087 862 619
Date: Thursday 19 September 2013, 1725 hrs.
Venue: Q2, Great Hall, Brisbane Convention & Exhibition Centre, Merivale Street, South Brisbane QLD
Present: Refer to Attachment A
1. Welcome
The Deputy Chair, Phil Swadling, welcomed those present to the AGM. Refer to Attachment A for a list of attendees.
2. Apologies
Adrian Smith
3. Acceptance of 2012 Minutes
A motion was moved to accept the minutes of the Simulation Australia Ltd 2012 AGM (moved Gerry Bluett, seconded Rob Paul – carried unanimously).
4. Report by Chairman - Attachments B (AGM Slides) & C (Chairman’s Report)
Deputy Chair Phil Swadling presented key highlights from Adrian Smith’s Chairman’s Report from the Annual Report 2012-13. Mention was made of 2012-13 being a huge consolidation year and highlighting the achievements from the 2008-13 strategic plan including rebranding to Simulation Australia Ltd, establishment of national office and staff, development of divisional structure and co-location of SimTecT and SimHealth conferences, etc. Particular thanks went to the work of the Board, Division and Committee Chairs and staff for their ongoing work. Special thanks was made to outgoing board members Dawn Hayter and Professor Peter Brooks AM.
Mention was also made of the strong membership growth through 2012-13 with now over 100 corporate members and a total representation of approximately 1400 simulation professionals.
Congratulations were made to the recipients of the Simulation Australia Awards 2012-13:
Ray Page Lifetime Simulation Achievement Award – Professor John Sturgul
2013 Simulation Achievement Award – Dr Kerry Reid-Searl
2013 Simulation Australia Project Innovation Award – CareFlight MediSim
Also of note was discussion of government grants received this year through both Austrade (for export related funding such as procuring international guests or marketing Simulation Australia to the international simulation community) and from the South Australian Government (providing baseline operational funding for SA based National Office through to 30 June 2014).
Finally, mention was made of upcoming projects for the year ahead such as:
SimNET (HWA funded) – providing a health only information resource.
Professional Development – including Intro to Simulation Seminars and Simulation Master Classes.
Thought Leaders Group – continuation of this strategic focus group looking at the advocacy role of Simulation Australia.
Strategic Planning - finalisation of our organisational roadmap for the upcoming 3-5 years.
SimTect/SimHealth 2014 – Annual conference to be held in Adelaide - August 2014.
Additional Showcase and Networking Events for our member base.
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5. Report by Treasurer – see Attachment B
Presentation of the, as yet unaudited, Financial Reports of the Company covering the period 1 July 2012 to 30 June 2013. Audited reports for FY13 will be finalised in the coming weeks.
SimAust have been in the final stages of restructuring the finances and moving from a cash based system to an accrual system.
While FY13 reports show a significant operating deficit, it is to be noted that this is due to the change in treatment of income (particularly around the SimTect/SimHealth 2013 conference). In relation to previous years, an unchanged accounting treatment would have seen a net operating surplus of $14,667. FY13 reports also show a much stronger liquidity position with a significant cash increase through the year 2012-13.
New Budget for FY14 – Significant Office Expenses to go into the enhanced National Office setup providing staff and resources to assist the divisions and committees in their aim to improve the service we can provide to our members.
6. Acceptance of Budget
A motion was moved to accept the 2012/13 Financials and Budget for 2013/2014 (moved Gerry Bluett, seconded by Marcus Watson – carried unanimously).
7. Resolutions 1 - 3
Resolution No. 1:
Election for FIVE Members of Good Standing for Simulation Australia Board 2013-2015
FIVE positions were vacant for Members of Good Standing to join the Simulation Australia Board for a minimum of 2 years. EIGHT nominations were received for the FIVE positions.
The following Members of Good Standing were elected for 2013-2015
Name Organisation
Elyssebeth Leigh FutureSearch
Kenny MacLeod TMN Simulation
Debra Nestel Faculty of Medicine, Nursing & Health Sciences, Monash University
Susan Walker Australian Centre for Health Innovation
Marcus Watson Clinical Skills Development Service, Queensland
The Deputy Chair congratulated the elected members and thanked those former Board Members who were not re-elected and nominees who were unsuccessful in their nominations.
Resolution No. 2: Election for ASSH Chair
ONE position vacant for Chairperson on the Simulation Australia Health Division (ASSH) for a term of 1 year. We received ONE nomination for the position. The following, being eligible, offered themselves for election as ASSH (Health Division) – Chairperson:
(a) Michelle KELLY (current Chair Elect)
(Carried unanimously)
The Deputy Chair congratulated the elected ASSH Chair who has been working hard for the past year with members of the board.
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Resolution No. 3: Appointment of Auditor
Theresa Williams having acted as Auditor of Simulation Australia Ltd in the previous year as part of Bentleys, is offered as Auditor for the Financial Year ending 30 June 2014.
(Carried unanimously)
8. Meeting Closure
The Annual General Meeting was closed at 1805 hrs.
Phil Swadling Alisha Fisher
Deputy Chair Chief Executive Officer
Attendees Company Position
Kenny MacLeod TMN Simulation (Flexsim) Director
Jo Thyer TMN Simulation (Flexsim) Managing Director
Rob Paul Career Employment Group Mine Training Manager
Philip Swadling Thales Chief Engineer - Simulation & Aerospace
James Brooks-Dowsett Department of Health - Vic Program Lead
Nerida Bardon Australian Centre for Health Innovation Manager - E-Learning Services
Susan Walker Australian Centre for Health Innovation General Manager
Miles MacDonald Cubic Defence Australia Program Manager
Peter Ernest Values Journey Chief Experience Orchestrator
Elyssebeth Leigh Futuresearch Director
Kevin Dodds NSW Police Force Manager - Simulated Operations Unit
Melanie Worrall Klevar Director
Kurt Pudniks Digital Physics Distribution Engineer
David Jarrett Daronmont Technologies Software Engineer
Sue Leveritt Minerals Industry Safety & Health Centre Senior Research Officer
Jawahar Bhalla CAE Australia Chief Technology Officer
Michael Hamra EM Simulation Systems Director
Max Britton Defence Simulation Branch Deputy Director - Defence Synthetic Environment
Marcus Watson Queensland Clinical Skills Development Service Executive Director
Gerry Bluett Novonics Oceania Chief Executive Officer
Dyan Moore CombatFX Director
Debra Nestel Monash University Professor of Simulation Education in Healthcare
Kirsty Freeman WA Country Health Service - Midwest Simulation Education Co-ordinator
Richard Yanieri YTEK Managing Director
Michelle Kelly University of Technology, Sydney Director of Simulation and Technologies
Marco Biagini Genoa University PhD Student
Anna Maria Carrera Royal Adelaide Hospital Senior Medical Scientist
Teresa Crea Teresa Crea Consultant
Peter Brooks Australian Health Workforce Institute Director
Staff
Alisha Fisher Simulation Australia Chief Executive Offier
Chloe Wagemaker Simulation Australia Marketing Manager
Michael Monaghan Simulation Australia Project Officer
Brian Jackway Simulation Australia Project Officer
James de Valle Simulation Australia Marketing Assistant
Annual General Meeting 201319 September 2013
Welcome
Apologies
Acceptance of 2012 Minutes
Chairman’s Report
Treasurer’s Report
Resolutions
Election of Board Members for 2013/2014
Appointment of ASSH Chair
Other Business
Agenda
MOTION:
To accept the 2012 AGM Minutes
• Moved: Gerry Bluett
• Seconded: Rob Paul
Members Motion
Chairman’s Report
Mr Phil Swadling
Deputy Chair, Simulation Australia Ltd
Chair - Adrian Smith
Deputy Chair - Philip Swadling
Treasurer - Rodney Smith
Members
- Gerry Bluett
- Prof Peter Brooks AM*
- Dawn Hayter*
- Dr Elyssebeth Leigh
- A/Prof Marcus Watson
*Retiring 23/09/2013
Board - current board
MembersAs of 30 June 2013
Category Amount
Corporate (71+) 1
Corporate (31-70) 3
Corporate (16-30) 8
Corporate (6-15) 11
Corporate (2-5) 82
Individual Members 530
(Covers approximately 1400 simulation professionals)
2013 Ray Page Lifetime Simulation Achievement Award Recipient
- Professor John Sturgul
2013 Simulation Achievement Award Recipient
- Dr Kerry Reid-Searl
2013 Simulation Australia Project Innovation Award
- CareFlight MediSim
Simulation Australia
Awards
Divisions & CommitteesThank you to the Chairs
and Committee Members
Defence
- Dirk Wecker
Emergency Management &
National Security
- Matt Moncrieff
Health (ASSH)
- Professor Debra Nestel
Learning & Development /
Human Factors
- Teresa Crea
Modelling & Decision Support
- Kenny Macleod
Resources & Infrastructure
- Rob Paul
Transport
- Peter Newnham
Standards
- Grant Tudor
Professional Development
- Jawahar Bhalla
Austrade - Export Market Development Grant
Approved Body Status
- Simulation Australia is granted approved body status for five (5) years
from 1 July 2009 to 30 June 2014
- Expenses paid out of regular subscriptions or levies
- Fully generic expenses entirely for the benefit of the wider membership
South Australian Government
- 18 month funding support through DMITRE (SA) from 1 January 2013
to 30 June 2014.
Grants
Projects for 2013/2014
Treasurer’s Report
Mr Rodney Smith
Treasurer’s ReportFinancials for FY2013
As finalised As Reported
Description2012/13
$
2011/12
$
2011/12
$
Total Income 912,193 1,237,121 1,273,249
Total Expenses 1,111,676 1,262,876 1,264,333
OPERATING SURPLUS/(DEFICIT) ( 199,483) ( 25,755) 8,918
Accumualted Surplus at 1 July 559,660 585,415 585,415
Accumulated Surplus 30 June 360,177 559,660 594,331
Cash at start of financial year 495,404 709,420 709,420
Cash at the end of the financial year 606,631 495,404 495,404
Net Cash Increase/(Decrease) in the year 111,227 ( 214,016) ( 214,016)
Treasurer’s ReportFinancials for FY2013
Important notes: 2012/2013 Year Results
1. These results do not include any income or expenses for SimTecT 2013. At
30 June 2013 the net income from this project was $141,795.
2. New provisions have been made for the payment of accrued leave
entitlements and depreciation of equipment. Total impact $37,178.
3. Membership fees have been adjusted to reflect the unexpired part of each
membership. This has reduced the net position by $35,177.
These adjustments do not affect our cash position.
They represent the deferral of income and expenses to a later period.
If accounting treatment had not changed the net surplus in the year would be
$14,667.
Treasurer’s ReportBudget FY2014
Description2013/14
$
Total Income 265,000
Total Cost of Sales (Standards, Advocacy, Website) ( 36,000)
Total Office Expenses ( 404,800)
Interest Income 8,426
Conferences/Projects and Professional Development 185,000
Projected Surplus 17,626
MOTION:
To accepting 2012/2013 Financials and Budget for 2013/2014
• Moved: Gerry Bluett
• Seconded: Marcus Watson
Members Motion
Board Positions
• Positions (nominated in Constitution)
• Chairperson
• Deputy Chairperson
• Treasurer
• Members
• Up to 6 other Directors (not including the CEO)
Election to Board
• Member Voting Rights
• Financial Members have one vote each
Resolution No. 1- 2013/2014 Board Elections
Board ElectionsMembers of Good Standing Nominees
(5 positions available)
Name Organisation
BHALLA, Jawahar CAE Australia
KALMS, Mike BAE Systems
LEIGH, Elyssebeth FutureSearch
MACLEOD, Kenny TMN Simulation
NESTEL, DebraFaculty of Medicine, Nursing & Health Sciences, Monash
University
WALKER, Susan Australian Centre for Health Innovation
WATSON, Marcus Clinical Skills Development Service, Queensland
YANIERI, Richard YTEK
*
*
*
*
*
* Elected
Name Organisation
KELLY, Michelle University of Technology, Sydney
Resolution No. 2Acceptance of ASSH Chair
• Vote: Carried unanimously
MOTION:
Theresa Williams having acted as Auditor of Simulation Australia
Ltd in the previous year as part of Bentleys, is offered as Auditor for
the Financial Year ending 30 June 2014.
• Vote: Carried unanimously
Resolution No. 3Appointment of Auditor
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