shawna hubble castex introduction mallory friend business development – houston, tx pec safety...

Shawna HubbleCastex

Introduction

Mallory FriendBusiness Development – Houston, TX

PEC Safety

Introduction

• PEC Safety is a Louisiana based company founded in 1993 with over 130 employees. • Office Locations:• Mandeville, Louisiana• Dallas, Texas• Houston, Texas • San Antonio, Texas

• Regional Representatives:Oklahoma, Pennsylvania,and Utah

Who is PEC Safety?

History of PEC Safety

PEC Safety is Incorporated & Training Begins

SSQ/SHERP Developed

Creation of SafeGulf

Creation of SafeLandUSA

PEC Safety Administers SafeLandUSA Database

BP Oil Spill – PEC Safety Trains 150k Response Workers in 3 months

Our Philosophy of Standardization:• Standardized Safety Questionnaire• Standardized Orientation• SafeGulf• SafeLandUSA• Shared SSQ Verifications & Audits• Our mission is to help your employees

get home safely to their families

“PEC Safety’s mission is to provide standardized training programs and contractor evaluation processes ensuring quality control and minimizing risks that an Operator is exposed to when using Contractors. Through standardization, we strive to minimize unnecessary duplication of efforts and expenses, while ultimately making the workplace a safer environment.”

Philosophy of Standardization

PEC Safety at a Glance

• Castex has established a business relationship with PEC Safety, and effective immediately, PEC Safety will assist Castex in implementing its Contractor Safety Management Program

Castex and PEC Safety

Meeting Castex’s Requirements

Account InformationSECTION 1

Step 1 – PEC Initial Account Setup • Acquire username and

password from PEC’s Contractor Support Department• Phone:

866.647.2338• Email:

safety@pecsafety.com

Account InformationSECTION 1

Step 1 – PEC Initial Account Setup • Login on PEC Safety’s website• Input contractor specific credentials

Account InformationSECTION 1

Step 2: Complete the Standardized Safety Questionnaire (SSQ)• Begin Standardized Safety

Questionnaire (SSQ) after logging into PEC Safety’s website.

Account InformationSECTION 1

Step 3: Updating Standardized Safety Questionnaire (SSQ)• Update SSQ Quarterly – Once the

SSQ is completed, you will be required to update the SSQ at least quarterly, or at any time your organization makes or will make significant changes to statistical data, the services your organization provides or your organization’s HSE Management System.

Account InformationSECTION 1

Step 3: Updating Standardized Safety Questionnaire (SSQ)• At the beginning of every

quarter, your SSQ will become incomplete and require updating.• Sections requiring attention

will be highlighted and PEC Safety will send you a quarterly reminder to update your SSQ.

Account InformationSECTION 1

Account InformationSECTION 1

SSQ Complete SSQ Incomplete

Castex Specific (Quarterly) Man-Hour Section• Castex is requiring each contractor to report on a

quarterly basis all exposure hours and recordable accidents/incidents related to work/services performed on all Castex locations. • This table is located in the SSQ under the section –

Castex Specific Quarterly Incidents. If a contractor did not have employees on any Castex location during a quarter, the contractor is still required to complete the table by recording zeroes for those months.

Account InformationSECTION 1

Completion Dates• The SSQ quarterly update for the General Safety Incident

Statistics section (statistical data) will be available for updating on the following dates each year:• January 1st

• April 1st

• July 1st

• October 1st

• Updates must be completed within 10 days following each of the above dates for the previous quarter

Account InformationSECTION 1

Document InformationSECTION 2

Required Documents• Certificate of Insurance documents

with Castex Energy, Inc./Castex Offshore, Inc. & its Subsidiaries as the certificate holder (Acord form in most states)

• Last three years of OSHA 300 and 300A Injury and Illness Recordkeeping forms

• Last three years of Experience Modifier Rate (EMR) documents received from your workers compensation insurance company

• EHS Manual

• Training Plan and/or Matrix

• SEMS Policy Acknowledgement Form

• Mechanical Integrity Plan(if providing critical equipment on Castex’s premise)

• Employee Training Records and certificates of course completion (enter in Training Tracker)

• Safe Work Practices/Signed Castex Safe Work Practices Acknowledgement Form

Document InformationSECTION 2

How to Meet This Requirement• Certain questions in your SSQ ask for

specific documents and give you the option to upload documents

• To have the ability to upload a document to PEC’s system, Verification Package is required

• If you have previously purchased the Document Upload and Training Tracker Bundle or were a CAP subscriber, you will not have to purchase the Verification Package until your subscription renewal for those is due.

Document InformationSECTION 2

To purchase go to: www.pecsafety.com/contractor-services

Document InformationSECTION 2

Certificate Upload and Storage

Training Tracker Employee training records and certificates of completion must be uploaded into PEC’s Advanced Training Tracker

• PEC Safety offers a Training Tracker to house all your employee training records and certificates for Castex to review

• Enter training records for specific personnel to arrive on Castex locations

• Upload training certificates and documentation to verify training

• Release training records to Castex

Document InformationSECTION 2

Training Tracker Benefits

• Adopt operator training matrices• Run training needed and

taken reports• All PEC training is

automatically added• Able to print company

badges with training listed

Document InformationSECTION 2

Training InformationSECTION 3

Step 1: SafeLandUSA/SafeGulf Orientation• At a minimum, all personnel

arriving on an Castex location must have SafeLandUSA/SafeGulf Orientation.• The deadline to have all

personnel visiting anCastex location to have SafeLandUSA/SafeGulf Orientation is October 15, 2015.

Training InformationSECTION 3

• Step 1: PEC Core Compliance• It is recommended that all

personnel arriving on location have the SafeLandUSA/SafeGulf accredited PEC Core Compliance course or equivalent. • For more information on

what is covered in PEC Core Compliance, how to get PEC Core Compliance training, or what would constitute equivalence, please contact PEC Safety.

Training InformationSECTION 3

Standardized OrientationPEC Core Compliance• Meets SafeLandUSA/SafeGulf

orientation requirement• 3-day course that can be divided

and taken over 3 month period• 1-day yearly refresher• Meets over 90% of OSHA

required job specific training• Meets over 80% of TRAV • Exceeds awareness level and

meets training requirements

Training InformationSECTION 3

Training Progression

Training InformationSECTION 3

Training Providers

• With over 2800+ authorized PEC training providers in over 42 states, PEC Safety makes it easy for anyone to acquire SafeLandUSA/SafeGulf• To find a trainer in your

area visit: www.pecsafety.com/map

Training InformationSECTION 3

Acquiring PEC Core Compliance• PEC Train the Trainer

– Train your employees in-house– Become certified to teach SafeLandUSA/SafeGulf

and train your employees yourself• Utilize a PEC instructor

– Locate a trainer in your area at www.pecsafety.com/map

• Get your own in-house program accredited through PEC Safety, IADC or OMSA

Training InformationSECTION 3

Standardized Badging • Training Tracker allows Contractor to create customized badges:

– Company Logo – Employee Photo/ID– PEC Number– Completed Training Listed

on the Back– Customizable to Include

In-house and 3rdParty Training

Training InformationSECTION 3

Verify Orientation and Training• PEC’s Training Card Lookup

Application – Verify training on-site through

any broadband connected computer or smart phone.

– Verify training pre-employment

– Free of charge– Operator can verify 3rd party

and in-house training– www.peccard.com

Training InformationSECTION 3

• Does your company use sub-contractors? • Let PEC Safety take the

burden of sub-contractors off of your shoulders• Managing your sub-

contractors with PEC Safety is cost effective, saving you time and money!

Sub-contractors

• PEC Safety’s Help Desk will be hosting follow-up webinarson September 8th and 10th

to discuss:– How to manage and maintain

your employee’s training records

– Navigating the SSQ– Uploading documents

to the SSQ

Please note these webinars contain separate information from what is presented in the Contractor Information Meetings and Webinars.

Follow-up Webinars

QUESTIONS | COMMENTSPEC Safety

Closing

Mallory Hosting Additional Contractor Information Meeting Webinars on the following dates:

September 2• Session 1 – 10:00am• Session 2 - 2:00pm

PEC Safety’s Help Desk Hosting Webinars on System Use on the following dates:

• September 8 at 10:00am• September 10 at 2:00pm

Be on the lookout for an email with registration links!

Follow Up Webinar Reminder

Castex Representative• Shawna Hubble: shubble@castexenergy.com

Contact PEC Safety• Castex Operator Account Rep | Tina Bahm: tina@pecsafety.com• For any additional questions or comments, contact us at:

866.647.2338 | safety@pecsafety.com

Get on Board with PEC Safety!• www.pecsafety.com

Completion Dates• Contractor Requirements – October 15, 2015

Contact Information