sharepoint prep version 2.0 chris felknor mit icampus felknor@mit.edu

SharePoint PREPSharePoint PREPVersion 2.0Version 2.0

Chris FelknorChris FelknorMIT iCampusMIT iCampus

felknor@mit.edufelknor@mit.edu

AgendaAgenda

Why SharePoint?Why SharePoint? SharePoint Feature DemoSharePoint Feature Demo PREP on SharePointPREP on SharePoint

Why SharePoint?Why SharePoint?

InfrastructureInfrastructure Web AccessibleWeb Accessible SecureSecure Members OnlyMembers Only Unlimited Sub-sitesUnlimited Sub-sites

Why SharePoint?Why SharePoint?

FeaturesFeatures Document LibrariesDocument Libraries

Check in/ Check outCheck in/ Check out File lockingFile locking Multiple versionsMultiple versions

CalendarCalendar Events ListEvents List Pull into Outlook 2003Pull into Outlook 2003

Why SharePoint?Why SharePoint?

FeaturesFeatures Task ListsTask Lists Meeting WorkspacesMeeting Workspaces

Sub site just for one meetingSub site just for one meeting Has own document library, task list, Has own document library, task list,

etc.etc. Picture LibrariesPicture Libraries Email AlertsEmail Alerts

AgendaAgenda

Why SharePoint?Why SharePoint? SharePoint Feature DemoSharePoint Feature Demo PREP on SharePointPREP on SharePoint

SharePoint ScreenSharePoint Screen

SharePoint Feature DemoSharePoint Feature Demo

Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts

SharePoint Feature DemoSharePoint Feature Demo

Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts

Document LibrariesDocument Libraries

Document LibrariesDocument Libraries

Document LibrariesDocument Libraries

Document LibrariesDocument Libraries

Document LibrariesDocument Libraries

SharePoint Feature DemoSharePoint Feature Demo

Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts

Event Lists (Calendar)Event Lists (Calendar)

Events (Calendar)Events (Calendar)

SharePoint Feature DemoSharePoint Feature Demo

Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts

TasksTasks

TasksTasks

TasksTasks

SharePoint Feature DemoSharePoint Feature Demo

Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts

Meeting WorkspacesMeeting Workspaces

Meeting WorkspacesMeeting Workspaces

SharePoint Feature DemoSharePoint Feature Demo

Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts

Picture LibrariesPicture Libraries

SharePoint Feature DemoSharePoint Feature Demo

Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts

Discussion BoardsDiscussion Boards

Discussion BoardsDiscussion Boards

SharePoint Feature DemoSharePoint Feature Demo

Document LibrariesDocument Libraries Event ListsEvent Lists TasksTasks Meeting WorkspacesMeeting Workspaces Picture LibrariesPicture Libraries Discussion BoardsDiscussion Boards Email AlertsEmail Alerts

Email AlertsEmail Alerts

Email AlertsEmail Alerts

AgendaAgenda

Why SharePoint?Why SharePoint? SharePoint Feature DemoSharePoint Feature Demo PREP on SharePointPREP on SharePoint

PREP on SharePointPREP on SharePoint

PREP OverviewPREP Overview PREP MatrixPREP Matrix SharePoint PREP WorkflowSharePoint PREP Workflow

PREP OverviewPREP Overview

PPeer eer RReview eview EEvaluation valuation PProcessrocess Teams of 4-6 designersTeams of 4-6 designers Each member creates a designEach member creates a design

1 document1 document Each member reviews other Each member reviews other

members designsmembers designs n-1 documentsn-1 documents

PREP on SharePointPREP on SharePoint

PREP OverviewPREP Overview PREP MatrixPREP Matrix SharePoint PREP WorkflowSharePoint PREP Workflow

PREP MatrixPREP Matrix

One SharePoint site per TeamOne SharePoint site per Team One Matrix per assignmentOne Matrix per assignment One row per Team MemberOne row per Team Member One column per Team MemberOne column per Team Member

PREP MatrixPREP Matrix

Intersection of Member’s row & Intersection of Member’s row & column contains an Ideas column contains an Ideas DocumentDocument

PREP MatrixPREP Matrix

Intersection of Member’s row & Intersection of Member’s row & column contains an Ideas column contains an Ideas DocumentDocument

PREP MatrixPREP Matrix

Other squares contain Review TasksOther squares contain Review Tasks

PREP MatrixPREP Matrix

Columns pertain to documentsColumns pertain to documents

PREP MatrixPREP Matrix

Columns pertain to documentsColumns pertain to documents

PREP MatrixPREP Matrix

Rows pertain to tasksRows pertain to tasks

PREP MatrixPREP Matrix

Rows pertain to tasksRows pertain to tasks

PREP MatrixPREP Matrix

Icons show state informationIcons show state information

PREP MatrixPREP Matrix

Icons show state informationIcons show state information

PREP on SharePointPREP on SharePoint

PREP OverviewPREP Overview PREP MatrixPREP Matrix SharePoint PREP WorkflowSharePoint PREP Workflow

SharePoint PREP WorkflowSharePoint PREP Workflow

1. Upload an Ideas Document1. Upload an Ideas Document 2. Review other team members 2. Review other team members

ideasideas Download Ideas DocumentDownload Ideas Document Write ReviewWrite Review Upload ReviewUpload Review

SharePoint PREP WorkflowSharePoint PREP Workflow

Everyone starts with an Ideas taskEveryone starts with an Ideas task This is your obligation to create and This is your obligation to create and

upload an ideas documentupload an ideas document

SharePoint PREP WorkflowSharePoint PREP Workflow

Everyone starts with an Ideas taskEveryone starts with an Ideas task This is your obligation to create and This is your obligation to create and

upload an ideas documentupload an ideas document

Upload IdeasUpload Ideas

Your task is greenYour task is green Your task is clickableYour task is clickable Others are read-onlyOthers are read-only

Upload IdeasUpload Ideas

Tasks have hover informationTasks have hover information

Upload IdeasUpload Ideas

Upload IdeasUpload Ideas

Upload IdeasUpload Ideas

After upload:After upload: Document appears on the MatrixDocument appears on the Matrix Review Tasks are created for other Review Tasks are created for other

team members.team members.

Upload IdeasUpload Ideas

After upload:After upload: Document appears on the MatrixDocument appears on the Matrix Review Tasks are created for other Review Tasks are created for other

team members.team members.

Upload IdeasUpload Ideas

View of PREP Matrix after all Team View of PREP Matrix after all Team Members have uploaded IdeasMembers have uploaded Ideas

Review 1: Download IdeasReview 1: Download Ideas

Green Task icons are clickableGreen Task icons are clickable Link to Ideas Document DownloadLink to Ideas Document Download

Review 1: Download IdeasReview 1: Download Ideas

Click Green Icon to Download IdeasClick Green Icon to Download Ideas

Review 1: Download IdeasReview 1: Download Ideas

Review 2: Review IdeasReview 2: Review Ideas

Once Ideas document is Once Ideas document is viewed/download, status changes viewed/download, status changes to “In Progress”to “In Progress”

Icon changes to yellowIcon changes to yellow

Review 3: Upload ReviewReview 3: Upload Review

Review 3: Upload ReviewReview 3: Upload Review

Review 4: FinishedReview 4: Finished

Checked icon = review finishedChecked icon = review finished Icon is clickable by allIcon is clickable by all

Links to the review documentLinks to the review document

PREP FoldersPREP Folders

PREP Documents PREP Documents Document LibraryDocument Library

Top-level by UserTop-level by User

PREP FoldersPREP Folders

Sub-folders by Sub-folders by PREP PREP AssignmentAssignment

Ideas Documents Ideas Documents and Reviews in and Reviews in User’s User’s Assignment Assignment FolderFolder

PREP Task LibraryPREP Task Library

PREP Review Tasks: Dedicated Task PREP Review Tasks: Dedicated Task Library for PREPLibrary for PREP

PREP Task LibraryPREP Task Library

PREP Matrix is controlled by Tasks on PREP Matrix is controlled by Tasks on this listthis list

QuestionsQuestions

PREPPREP

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