sharepoint connector for oracle webcenter content version 2.0 webinar - september 2012
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Fishbowl Webinar SharePoint Connector for Oracle WebCenter Content Version 2.0
Maximum R&B for Enterprise Class Architectures
Jason Lamon, Fishbowl Marketing George Sokol, Fishbowl Business Development September 6, 2012
Agenda
+ About Fishbowl Solutions
+ SharePoint Connector Overview
+ Use Cases
+ Demo
+ Next Steps
Version 2.0
About Fishbowl Solutions
+ 100+ deployments in last 2 years
+ Focused on portals & content management since 1999
+ Solutions offerings & value-add components for
Oracle WebCenter
+ Oracle Specialized Gold Partner for WebCenter
Content & WebCenter Portal
About Fishbowl Solutions
WebCenter Mobile Enterprise Portals & Intranets
SharePoint & Google Search Connectors Policies & Procedures
Product Overview Fishbowl Solutions’ SharePoint Connector for Oracle WebCenter Content
What is it?
+ Seamless, easy to use integration
+ Enterprise-class WebCenter Content storage for Microsoft SharePoint
– Edit and work in SharePoint, save in WebCenter
– Configurable, flexible options
– Supports full user control, yet it can be transparent
Why Use WebCenter for Storage?
+ Governance and Compliance – Use cases not in line with organizational policies
and regulations – Orphaned sites/content
+ Cost Control – Site sprawl = Spiraling storage costs – Additional licenses and 3rd-party tools
+ Maximizing Content Efficiency – Single authoritative source for
• Application integration • Business process workflows • Multi-site, multi-platform access
Maximum R&B: Return on Investment & Benefits!
Why Integrate?
Consolidate EnterpriseContent into a Central
Repository
Extend SharePointContent to other Oracle
Applications
Maintain betterGovernance over
SharePoint Content
Move legacy SharePointcontent to WebCenter for
Retention
39%
26%
18% 16%
Key Product Features
Certified “Oracle Validated Integration” • The only ‘validated’ Oracle connector for
SharePoint
Works transparently • Collaborate in SharePoint – store
in Oracle WebCenter Content
Secure seamless storage • Utilizes server to server communication for
operations • Prevents unauthorized access at the storage layer.
Highly Configurable
• Store based on library, folder location, file size or extension, user preferences, and more
Supported Environments: • Oracle WebCenter Content 10 and 11g • SharePoint 2010
Product Features In Depth
Optional User Interface Controls • More options
• Improved admin tool for adding content
• Primary storage icons*
Data & Content Integrity • Metadata mapping
• Synchronized Version control*
• Managed content – Content edits occur in SharePoint*
• No duplication of file storage
Flexible Storage Options • By File
• By Library, Site, or Site Collection
• By Folder location
• By File extension or size
Easy Administrative Interface • Integrated SharePoint administration
• Site hierarchy inheritance*
• Self-service configuration*
* New in Version 2.0
2.0 Feature: Configuration Inheritance
Site
s &
Su
b-s
ite
s
Fold
ers
wit
hin
D
ocu
me
nt
Lib
rary
Site Collection & Default Site
Central Admin
Operations Marketing HR
Benefits
Insurance Retirement
Planning
Health Insurance
Life Insurance
Policy Info HSA
• Connector configuration available from:
• Farm
• Site Collection
• Sites (Sub-Sites)
• Folders (Sub-Folders)
• Children inherit parent configurations
• Option to allow override
2.0 Feature: Enhanced UI – Primary Storage Icons
Column and icons to indicate storage location:
Oracle WebCenter
SharePoint
Search Results: • Icons & hover over
image text to denote managed location
Content Info: • Text cue for managed
location • Link to item in SharePoint • Menu items removed from
Content Actions
Text Cue
Link
Icon Cue
2.0 Feature: Enhanced UI –WebCenter Integration
2.0 Feature: Stronger Version Management
+ Supercharged Version Management – Configurable versioning options
– Stores major and minor versions, only major, or selective versions
– Version synchronization control
Version Control Example: Tracking Revisions
Store All Revisions in WebCenter Content Do Not Allow Delete from WebCenter Content
No
SharePoint Action SharePoint Revision WCS Revision Notes
User edits item 0.2
0.1
0.2 (Released)
0.1
User Publishes item 1.0
0.1
1.0 (Released)
0.1
Rev Label updated on existing item in WCS
User unpublishes item 0.2
0.1
0.2 (Released)
0.1
Rev Label updated on existing item in WCS
User Publishes item 1.0
0.1
1.0 (Released)
0.1
Rev Label updated on existing item in WCS
User edits item 1.1
1.0
0.1
1.1 (Released)
1.0
0.1
User publishes item 2.0
1.1
1.0
0.1
2.0 (Released)
1.1
1.0
0.1
Rev Label updated on existing item in WCS
User deletes minor revisions 2.0
1.0
2.0 (Released)
1.1
1.0
0.1
No change to items in WCS
2.0 Feature: Add Content from WebCenter
Add items from WebCenter Content for collaboration in SharePoint
• Administrator function
– Controlled by security group and accounts
• Search WebCenter Content
• Select individual items or “All” items
• Add only released version or all revisions
Use Cases SharePoint Connector
“We successfully implemented Fishbowl’s SharePoint Connector Beta Version 2.0 for Oracle WebCenter Content, and we have found that it is an effective
tool to help manage content existing throughout our SharePoint environments. The connector will further enable us to leverage SharePoint for collaboration and Oracle WebCenter for content management, while helping us consolidate
high-value information within one system of record.”
Mark Zawadzki Software Developer
Benderson Development
Use Case #1: Large Volume Sites
Challenges + Up to 70% of storage is unmanaged content. + Difficult to manage content growth. + Large amounts of duplicated content. + Large numbers of departmental SharePoint
sites – little governance
Key Benefits + Centralized storage to help contain costs + Efficiencies in backup and administration + Better use of Oracle infrastructure
Challenges + Need to share information across many applications. + Content must be duplicated across multiple web sites
or applications. + Access from external or non-SharePoint consumers
Benefits + Cross platform content integration + .Net, XML, WSDL, JSR, etc.
+ Utilize application connectors for Oracle applications.
+ Multi-channel delivery of content + No duplication.
+ Support across multiple sites, mobile applications, and more.
+ Support access across multiple security domains and infrastructures.
Use Case #2: Content Distribution Across Enterprise
Websites Site Studio
Portals WebCenter Portal & Spaces
Mobile Devices Mobile Apps & Web
WebCenter Content & Beyond
Oracle Applications E-Business Suite, PeopleSoft, etc.
Use Case #3: Records Retention & Discovery
Challenges + Meeting compliancy standards (i.e. DoD, SQF, FDA,
ISO, TQM, etc.) + Multi-site hierarchy makes it difficult to find,
manage content. + Uncertainty of version(s) used.
Benefits + Strong features and history of meeting compliancy
standards. + Single search will find all records. + Version control management is enforced.
Windows SharePoint Services 3.0
Microsoft SQL Server Store/Retrieve
EBS Provider Interface (COM)
Fishbowl SharePoint Connector EBS Provider Implementation
1. Connector is installed at the SharePoint Foundation Services level
2. As files are saved into SharePoint, SharePoint calls the External Blob Store
3. The Blob Store calls Connector to verify rules for storage.
1. If “Rule = WebCenter”, then content checked into WebCenter
2. If “No Rule”, Connector hands off to SharePoint primary storage.
Windows SharePoint Services 3.0
Windows SharePoint Services Object Model
Storage Stack Access
Relational Access
Exteral BLOB Store COM Interface
ISPExternalBinaryProvider
FbSpUcmConnectorReceiver
External BLOB Store (EBS) Provider
SQL Server Content DB
Oracle WebCenter Content
Storage Rules Evaluation
Architecture – How it Works
Demonstration
Summary: Maximum R&B!
+ Maximum Return on Investment
– Simplify storage costs
– Target administrative overhead
– Attack content sprawl
+ Maximum Benefits
– Information anywhere, everywhere
– Improve security and compliance
– Leverage best of both systems
“Two great products that work even better
together!”
Why Fishbowl Solutions
• Oracle Validated Integration
• Experience & Expertise
• Numerous Customer Successes
• Ongoing Research & Development
30 Day Evaluation Program
sales@fishbowlsolutions.com 952-465-3400
Define Use Case
Request Eval License
Retention management,
large file management,
etc.
Email Fishbowl for 30 day
license – include use case info
Discuss
Outcomes Expectations Next Steps
Configure & Test
Verify and validate use
cases
Questions
twitter: @FishbowlE20
facebook: facebook.com/fishbowlsolutions
linkedIn: join our groups webcenter content & webcenter portal
web: fishbowlsolutions.com email: info@fishbowlsolutions.com
phone: +1.952.465.3400 blog: cfour.fishbowlsolutions.com
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