servicing human resources office (shro) training – level 1

SERVICING HUMAN RESOURCES OFFICE (SHRO) TRAINING – LEVEL 1

SHRO Training Tool Objectives

TIME SENSITIVE- THE 1ST LEVEL RISK MITIGATION PROCESS IS NOW A 60 DAY PROCESS.

INTERACTIVE RISK ASSESSMENT PROCESS- THE FMO, WLFF AND SHRO NOW PARTICIPATE IN AN INTERACTIVE RISK ASSESSMENT PROCESS TO DEVELOP THE RISK MITIGATION OR WAIVER MEMO.

DECISION POINT SHIFT- THE MANAGEMENT OFFICIAL (MO) NOW MAKES THE RISK MANAGEMENT DECISION (WAIVER DETERMINATION).

NEW – 60 Day Risk Mitigation/Waiver Process

OLD Waiver with RestrictionsOLD Waiver with RestrictionsNew Risk Mitigation/Waiver

ProcessNew Risk Mitigation/Waiver

Process

60 day fixed timeline

FMO, WLFF and SHRO participate in the Interactive Risk Assessment Process to develop the Risk Mitigation/Waiver memo

MO makes the risk management decision (Waiver determination)

Comparison of Old and New Process

Process took an average of over 200 days

SHRO drafted Waiver with Restrictions

Unanimous concurrence determination needed between WFSPM and DOI MSP

DOI MSP Website

Roles and Responsibilities

SHRO JOB AIDS AND TEMPLATES

SHRO Templates

1ST LEVEL REVIEW HAS A 60 DAY LIMIT

Risk Mitigation/ Waiver Process

60 5 55 530 5 5

55 530 5 55

SHRO PREPARES AND SENDS THE OPPORTUNITY MEMO WITHIN 5 CALENDAR DAYS

Non-Clearance Letter

1.2 Initial Letter to WLFF

55 530 5 55

1.2b_2.2 WLFF Opt Out

THE WLFF IS GUARANTEED A MINIMUM OF 14 DAYS TO GATHER SUPPORTING DOCUMENTS

Interactive Risk Assessment Process

555 30 5 55 514

THE FMO AND WLFF IN CONSULTATION WITH THE SHRO HAVE 30 DAYS TO REVIEW, ANALYZE AND DRAFT THE RISK MITIGATION/WAIVER MEMO

Interactive Risk Assessment Process

555 30 5 55 5

Risk MitigationRisk Mitigation

Waives the requirement to meet a medical standard when there is sufficient evidence that the WLFF can perform the essential functions of the job safely and efficiently, without endangering the health and safety of the individual or others.

Risk mitigation places specific mitigation(s) on the WLFF, eliminating or reducing the symptoms or impact of an impairment when performing arduous duties during wildland firefighting

Waiver vs. Risk Mitigation

WaiverWaiver

60

1.2a_2.2b WLFF Extension Request

75755 5 5 5 545 5

Risk Mitigation/Waiver Template

WFSPM PROVIDES ADVICE TO THE FMO AND SHRO WITHIN FIVE CALENDAR DAYS

1.5 Email to WFSPM

55 30 5 55 5

SHRO SUBMITS REVISED DRAFT MEMO AND RESPONSE FROM THE WFSPM TO MO WITHIN FIVE DAYS

1.7 Email to MO for Decision

55 30 5 55 5

MANAGEMENT OFFICIAL MAKES THE RISK MANAGEMENT DECISION, THEN RETURNS THE MEMO WITHIN FIVE DAYS

Management Official (MO) Determination

55 30 5 55 5

1.9b Acceptable Risk w/ or w/o Conditions

55 30 5 55 5

WLFF IS GIVEN THE OPPORTUNITY TO PARTICIPATE IN THE 2ND LEVEL RISK MITIGATION/WAIVER

PROCESS

1.9c Unacceptable Risk

55 30 5 55 5

SHRO E-MAILS THE DECISION NOTIFICATION AND A PDF ATTACHMENT OF THE RISK MITIGATION/WAIVER DECISION MEMO TO DOI MSP WITHIN FIVE DAYS.

55 30 5 55 5

DOI MSP TRACKS THE 60 DAY DEADLINE FROM THE NON-CLEARANCE NOTIFICATION TO RECEIPT OF THE DECISION MEMO. IF THE SHRO HAS NOT

FORWARDED AN EXTENSION REQUEST, OPT-OUT OR DECISION MEMO FROM THE MO, THE DOI MSP WILL CONTACT WFSPM FOR FOLLOW UP.

1st Level Process Completed60 5 55 530 5 5

RISK MITIGATION/WAIVER AMENDMENT PROCESS

(AGENCY NAME Office Name

Office Address City, State Zip code

Month Day, Year)

NOTE: Everything in red and underlined are prompts for using this template and should be deleted before submitting to the Management Official (MO). The information in parentheses and (bold) are places to enter information specific to this case and may be amended if needed. Remove parentheses and bold after information is entered. To (Management Official): Applicant/incumbents will continue to be reevaluated using the Department of the Interior Wildland Firefighter Medical Standards Risk Mitigations/Waiver Process (Risk Management/Waiver Process) when their agency Management Official (MO) changes, the applicant/incumbent changes positions, agencies or the medical condition changes. CHOOSE APPLICABLE PARAGRAPH

(Applicant Name) has been tentatively selected for (position) at (location). (Applicant Name) has requested a review of their current Choose one (Risk Mitigation, Waiver or Waiver with Restrictions). The initial Interactive Risk Assessment Process was conducted with (WLFF name, SHRO name and FMO name) on (Date), at (Location) and a Choose one (Risk Mitigation, Waiver or Waiver with Restrictions memo) was signed by (MO Name).

(Applicant/Incumbent Name) has requested a review of their current Choose one (Risk

Mitigation, Waiver or Waiver with Restrictions). The Department of the Interior Wildland Firefighter Medical Standards contracted medical provider has determined that (Applicant/incumbent Name’s) medical condition has significantly changed since a Choose one (Risk Mitigation, Waiver or Waiver with Restrictions) memo was signed by (Name and Date).

Attached is the Choose one (Risk Mitigation, Waiver or Waiver with Restrictions) memo and any supporting documentation. Please sign and scan as a PDF, and email this form within five business days of receipt to your Human Resources Office:

Servicing Human Resources Office Attn:( Human Resources Officer E-mail address, Fax # Address City, State, Zip Telephone Number)

Questions?

DOI MSP Contact Information Phone: 888-286-2521 Email: wlffcsr@blm.gov