send ap vendor's statemen/letters/labels thru email

Steps forAutomated E-mail Sending – Sage Accpac

Prerequisites: A Configured MS OUTLOOK

Open Vendors in A/P Vendors

Define Emails

Select Vendor number

Define Email in Address Tab

Define Email in Contact Tab

Define Delivery Method

Select Processing Tab

Select desired Method“E-mail” for email id in Address tab.OR“Contact’s Email” for email id in Contact tab

Press “Save”

Create Email Template (body text)

Select A/P Setup Open Email Messages

Create Email Template (body text)

DEFAULT Message ID(Created by default)

“Accpac Variables”Uses data from your database,Variable List:Referring Vendor:$VENDOR_ID$VENDOR_NAME$VENDOR_CONTACTReferring Your Company:$COMPANY_PHONE$COMPANY_FAX$COMPANY_CONTACT$COMPANY_NAME

Create Email Template (body text)

Enter your desired ID to Create your own.“TEMP1” in this case

Add description

Add Subject using Accpac Variables

Add body text using Accpac Variables

Press Add Button Caption turned into “Save”. You can perform further editing or deleting if required.

Sending Emails

Select A/P Vendors ReportOpen Letters / Labels

Sending Emails

Select Letter Confirm Correct Letter File. Below is default(This file will be archived and sent as attachment)

Sending Emails

Select “Vendor” for Delivery Method

Sending Emails

Enter Your Desired Message ID (Email Template)Select Vendor Number to Send

emails to only selected vendor(s)ORSelect Vendor Group to send emails to all vendors in selected group(s)

Sending Emails

Select Same Vendor number in “From-To” fields to send email to single vendor.

Select different Vendor numbers in ascending order in “From-To” fields to send email to Multi Vendors.

Note: Same procedure applied if Vendor Group is selected

Sending Emails

Press Print

Sending Emails

A Dialogue box appears Showing Printing Status

Sending Emails

A Message box appears by MS Outlook. Press Allow

MS Outlook sends email(s) automatically