secretary’s tool box 1. affton school district ~ converted to ps jan 2008 becky blake – rogers...
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Secretary’s Tool Box 1
Affton School District ~ Converted to PS Jan 2008
Becky Blake – Rogers Middle School, Registrar and Secretary to the Assistant
Principal
Samantha Kurtzeborn – District Data Coordinator
Agenda
• Searching for Students
• Exploring the World of Functions– List Students– Quick Export– Export Using Template– Select Students by Hand– Stored Selections
• Daily Bulletin
Select Students By Hand
• From the main menu, make a selection– All– By Grade– By Alpha– By Gender
• Use the CTRL key to make your selections
• You can either:– Keep the selected students– Remove the selected students
• You can either: – Select “Selections”– Select “Functions”
If you Choose Functions, you will get your Group Function menu
If you choose Selections, you will get the Stored Selections Menu
Searching for Students
• The following Student Search Command examples can be used from the start page in PowerSchool– Birthdays (today)
• *birthday=today– Finds all students whose birthday is today, matching only
month and day
Birthdays• *birthday=today
– Finds all students whose birthday is today, matching only month and day
• *birthday=5/1– Find all students whose birthday is May 1
• *birthday>=5/1/99;*birthday<=5/31/99– Find all birthdays in May 1999
Active Students
• *as_of = 2/1/2010
– All students in the school that were active as of 2/1/2010
Course Information
• Students not in a period– *not_enrolled _in_period= 1
• All students not enrolled period 1
• Students in a course– *enrolled _in=9500
• Students in course number
• Students in a course and section– *enrolled_in=9500.5
• Students in course 9500 section 5
Course Information Contd
• Students not in a course– *not_enrolled_in=9500
• Students not enrolled in course 9500
• Students who have completed a course– *has_completed_course=9500
• Students who have at least one entry of course 9500 on the historical grades screen
More Course Information
• Student is over or under scheduled– *number_of_classes<15
• The term at the top should be the full year. You can use all other comparators
• Students without requests– *hours_requested=0
• The 0 can be changed to any # and the = can be changed to < or >
• 12th Grader with fewer than 12 cumulative credits– *grade_level=12;*cumulative_credit_hours<12
More Searches…
• How many seniors were active as of the beginning of June– Grade_level=12;*as of 6/1/2009
• How many students in the SSD/IEP program– *special_program=SSD-IEP (SSD-IEP is our special program name. Yours may be
different)
Exploring the World of Functions
– List Students• Choose your students
– Click on Functions
» Choose List Students
List Students Result
Quick Export
– List Students• Choose your students
– Click on Functions
» Choose Quick Export
• I have mine set to open up automatically in Excel
• You can now work with your file
Export Using Template
Stored Selections
How to Store a Selection
Edit the Name of a Stored Selection
From the main menu, click on Special Functions, then
Things To Make Your Bulletin Stand Out
• <marquee> - will make your title scroll• <font color=purple> - change your font colors
using HTML code• <font size=20> - change the size of your font• Type in your message: Welcome Back !• Don’t forget to end all your commands by using
the /: </marquee></font></font color>
Completing the fields
• Choose the date you want to publish your bulletin
• Choose your audience: Public (everyone can view it), Teachers (those with teacher and Admin access can view it), Admin (only those with Admin access can view it)
• Type in your message
• Submit
Preview and Edit
• Click on Preview your bulletin
• If you don’t like the results, click on Edit and make your changes
• Click on submit and preview again
• This is the bulletin that will be seen if the user clicks on Daily Bulletin from the main menu
Questions?
• We’ll be happy to answer any questions
• Becky Blake, 314-633-5973 eblake@affton.k12.mo.us
• Samantha Kurtzeborn, 314-633-5924 skurtzeborn@affton.k12.mo.us
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