seamless acceptance mlocr meeting august 17, 2005

Seamless AcceptanceMLOCR MeetingAugust 17, 2005

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What Is the PostalOne! system?

USPS Information Management System that:

– Is designed to streamline the business mailing experience through a suite of electronic features and services

– Links mailing information electronically with USPS acceptance, verification and payment systems

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PostalOne!®

Mailing Information

CustomersOffers Drop Shipment Scheduling

Presents Mailing Documents

Provides Account Access

Automates Postage Payment Process

What Can it Do?

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PostalOne!®

Mailing Information

Customers

Benefits Speeds Service by Automating Services

Eliminates Hardcopy Paperwork

Offers On-Line View of Mailer’s Account Including: - Mailing Activity - Payments - Irregularities

Links Business Functions Across the USPS Supply Chain

What Are the Benefits?

Offers Centralized Payment Options

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How Can You Send Information?

Structured approach to electronic documentation and postage that offers options for all mailers:

– Mail.dat™» File-Based Electronic Exchange

– Web Services» Form-Based Electronic Exchange

– Postage Statement Wizard» Postage Statements Online

Allows Mailer to choose one best suited for them

• Web Services

• Mail.dat™• PS

Wizard

PostalOne!®

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Mail.dat™

Mail.dat™ is an industry controlled specification that requires membership and registration fee with IDEAlliance

A comprehensive “supply chain” relational data file

Normally used in high volume, complex preparation schemes

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Web Services

USPS controlled specification that requires no fee for use

Leverages mature XML technology

Enables mailer to convert data outputs to electronic forms to submit to USPS

Enables mailer to develop own browser “look and feel”

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Postage Statement Wizard

Online tool that allows access to USPS forms via any desktop browser

Enter information and submit online

Supports all Postage Statements and Drop Shipment Forms

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Web Services Today

Today the system accepts:

– Postage Statements

– Qualification reports

– Batch manifests

Currently have two customers testing the system

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Changes for MLOCR/BCS Mail

Use of Web Services

Can include OMAS permit imprint mail

Postage Statement for each/any customer in the mailings

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Guidelines for MLOCR/BCS Mail (Cont.)

Required documentation:

– Qualification Report (from mailer)

– Summary ZIP Destination Report (from Mailer)

– Postage Summaries (USPS generated)

– Customer Mail Report (from mailer)

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Guidelines for MLOCR/BCS Mail (Cont.)

Submitter must specify in transmission that mailing is Combined/Value Added (Com/VAR)

Submitter sends a postage statement for each customer on the Customer Mail Report

For postage affixed statements, submitter also must specify account number and type for payment of additional postage

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Guidelines for MLOCR/BCS Mail (Cont.)

PostalOne! system will generate a “Master” First-Class postage statement when there is more than one individual postage statement

PostalOne! system includes a reconciliation page which compares total of all pieces for each rate qualification from each postage statement to the rate qualification totals on the Qualification Report

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Qualification Report

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Summary ZIP Destination Report

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Postage Summary

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Customer Mail Report

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PostalOne! Dashboard

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Postage Statement Relationships

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Next Steps

Draft requirements

Cost estimate

Schedule

Develop

Test

Implement