sdabc's event production for weddings & events

E V E N T P R O D U C T I O N F O R W E D D I N G S & E V E N T S

S A N D I E G O A S S O C I A T I O N O F B R I D A L C O N S U LTA N T S ( S D A B C )

November 18, 2014 @ Hyatt Mission Bay

D R A P I N G F O R W E D D I N G S

S A N D I E G O A S S O C I A T I O N O F B R I D A L C O N S U LTA N T S ( S D A B C )

Carla Nabozny of Platinum Event Rentals

P I P E A N D D R A P E• Functional

– Covering/blocking

– Creating walkway/entrance

• Decorative

– Soften Room

– Better Effect for lighting

• Dual Purpose

• Priced Per Section

P I P E A N D D R A P E

THINGS TO KEEP IN MIND

• Easy/Quick Setup

• Measuring

• Height and width

• Does the drape need to be longer?

• Where is it going?

C A N O P Y D R A P I N G

• Solely aesthetic

• Usually Pieces of Fabric instead of Curtains

• Fabrics impact pricing

• Poly vs Chiffon or Satin

• Priced per foot

C A N O P Y D R A P I N G

C A N O P Y D R A P I N G

THINGS TO KEEP IN MIND

• Measurements and Canopy Size

• How EXACTLY do you want it draped?

• More Labor Intensive

• How long do we have to setup?

• When are all the other rentals coming?

• Is there lighting? Do they effect each other?

C E I L I N G / PA N E L D R A P I N G

• Attaching to anexisting structure

!

• Pricing details are same as canopy draping

C E I L I N G D R A P I N GTHINGS TO KEEP IN MIND

• How are we attaching? Can we attach at all?

• What Venue?

• Room measurements

• Photos of“the vision”

H O W Y O U C A N H E L P

• Know details

• Measurements, color, location, venue policies, budget

• Keep the couple realistic

• Pinterest can SOMETIMES help , Only SOMETIMES!

• Venue Timing is crucial!

• Always ask for Site Visits!

E V E N T L I G H T I N GS A N D I E G O A S S O C I A T I O N O F B R I D A L C O N S U LTA N T S ( S D A B C )

Blake Miller of Pro Motion Entertainment

– H I L L A R Y H O F F O W E R , C O L I N C O W I E W E D D I N G S . C O M

Of all the décor options, lighting design is the ultimate element that will set the tone for your wedding. More than just illuminating a room,

imaginative and well-planned lighting will establish your ideal environment, transforming your wedding from ordinary to extraordinary.

( M O B I L E ) E V E N T L I G H T I N G

• Types of Event / Mobile Event Lighting

• Latest Trends

• Pitfalls

!

• Hello,Blake Miller

U P L I G H T I N GTo shine “Up” Columns, Walls

Biggest Bang for Buck

Indoors / Outdoors

G O B O P R O J E C T I O N“Goes Before Optics”

Custom Logo, Monogram or Design

Stock Image / Pattern

P I N S P O T T I N GFocused, Area “Spot” Lighting

Individual (Cake Table, Sweetheart Table, Candy Bar)

Multiple Areas (Guest Tables / Centerpieces)

M A R K E T L I G H T I N GOverhead (Large) String Lighting

Man-power & Equipment intensive

Typically Most Costly for Events

S TA G E / F I L L L I G H T I N GGeneral Wash Lighting

Semi-Focused / Medium Size Area

For Bands, Presenters, Panels, Speakers

L AT E S T T R E N D S

LED Lighting with New Colors

Battery Powered Lighting w/ Remote Wireless Control

Mixing Cool w/ Warm

T R E N D : L E D W / N E W C O L O R S

• >10 yrs: Incandescent Cans

• Last 6-7 yrs: RGB

• Last 3-4 yrs: RGBA

• Last 1-2 yrs: RGBAW

• Last year: RGBAW+UV

T R E N D : B AT T E RY P O W E R E D & R E M O T E C O N T R O L ( W I R E L E S S )

• Extremely Versatile

• Reduces Setup/Strike Time

• Expanded Capabilities

• 4-12 hr Run Time

E X T R E M E LY V E R S AT I L E

T R E N D : M I X I N G C O O L & WA R M

WARM COLORS

• Warm, Light, Soft

• Elegant, Romantic, Love

!

COOL COLORS

• Big, Bold, Strong

• Classy, Modern, Chic

L AT E S T P I T FA L L S

LED Color Temperature

Electricity & Power

Technical Availability

Costing & Pricing

L E D C O L O R T E M P E R AT U R E

WARM COLORS

• Warm, Light, Soft

• Elegant, Romantic, Love

COOL COLORS

• Big, Bold, Strong

• Classy, Modern, Chic

L E D C O L O R T E M P E R AT U R E

Careful Not to Mix LED Lighting Styles

B AT T E RY & P O W E R = R U N T I M E

• Battery Power = 4-12 hrs Runtime

• Okay for Mobile Gigs

• Timing & Logistics More Important Than Ever

• Lighting Only Gigs

T E C H N I C A L AVA I L A B I L I T Y• Pre-programming

• On-site Technician

C O S T I N G

• Everything comes with Price

• Convenience

• Portability

• Features & Capabilities

!

• Charge Less! Or More?

• “Easier, Quicker” (for Us)

• Value & Experience (for Them)

H O W Y O U C A N H E L P

• Realize the Vision

• Mood, Look, Feel

• Keep the Couple realistic

• Pinterest can SOMETIMES help , Only SOMETIMES!

• Always ask for Site Visits for Large Lighting Requirements

• Physical Restraints, Power, Timing & Logistics

V I D E O & P R O J E C T I O NS A N D I E G O A S S O C I A T I O N O F B R I D A L C O N S U LTA N T S ( S D A B C )

Spencer Bezy of Mobile Music Plus

S C R E E N A S P E C T R AT I O

P R O J E C T O R R E S O L U T I O N

COMMUNICATING WITH YOUR

AUDIO VENDOR Shane Smith

shane@ewavepro.com

GET ORGANIZED

•Room Drawings / Stage Plots

•Production Schedule

•Power

•Equipment / Connections

Room Drawings

Room Drawings

Stage Plots

Stage Plots

•Room Drawings / Stage Plots

•Production Schedule

•Power

•Equipment / Connections

Production Schedule

1 of 2 11/13/14, 10:15 AM

5-Nov

5

WEDNESDAY NOV 5TIME WHAT WHO WHERE RIDES / NOTES

08:00 LIGHTING: PICK UP Darryl

08:30 CREW TRAVEL TO

9:00 AM MEETING: EVS + CHYRON Ron, Peter, Lee, Jeff, Alexa, Shawn Lyon Truck

9:00 AM CREW ARRIVE: TRUCK

9:30 AM OPEN: TRUCK Chris, Kevin, Shane EVS, Chyron start building

9:30 AM BUILD: EVS + CHYRON Ron, Peter

10:00 AM CREW CALL TD: Steve, Cam ops: Dan, Darryl, Kelly Lyon Truck

11:00 AM CREW CALL Stan Lyon Truck

11:30 AM LUNCH ALL CREW

12:00 PM CREW CALL TALENT Leigh, Tommy, Will Lyon TruckIf voice over Tues, updated Talent call time for Wed

12:00 PM SATELLITE/ENCODING TEST

12:30 PM TRUCK FAX comms, BSI mic, test evs record, host set mics…

1:00 PM REHEARSE + RECORD ALL CREW voiceover heat 1

2:00 PM NBC CAMERAS READY

2:00 PM SHOW READY ALL CREW IN POSITION Record show elements

3:10 PM SUPERCAR HEATS 2A-2C Record, voice live, clip for webcast

3:55 PM LITES HEATS 2A-2B Record, voice live, clip for webcast

4:00 PM SATELLITE TRANSMISSION BEGINS

4:30 PM DRIVER INTROS + ANTHEM Record, clip for webcast

5:00 PM WEBCAST BEGINS Pre-recorded - EVS Feed - follow Rundown

5:10 PM SUPERCAR SEMIS A + B Record, voice live, clip for webcast

5:30 PM DINNER DELIVERY

6:20 PM SUPERCAR LCQ Record, voice live, clip for webcast

6:50 PM LITES FINAL Record, voice live, clip for webcast

7:30 PM JOIN LIVE Live announce/reports - follow rundown

TBD AIR FORCE ONE JUMP

7:35 PM SUPERCAR FINAL

TBD TROPHY PRESENTATION

TBD WRAP (approx 8:15)

TBD STRIKE avail crew assist with host set strike

PROJECT NAME:

PROJECT DATES:

VERSION:

PRODUCTION SCHEDULE KEY CONTACT:

•Room Drawings / Stage Plots

•Production Schedule

•Power

•Equipment / Connections

Power

•Room Drawings / Stage Plots

•Production Schedule

•Power

•Equipment / Connections

Equipment / Connections•Microphones / DI’s

•Console

•Amplifiers

•Speakers

Microphones / DI’s

Mixing Consoles

Amplifiers

Speakers

Connections

Shane Smith shane@ewavepro.com

T H A N K Y O UT H E E N D