sd-stars south dakota student teacher accountability reporting system data star training via webinar...

SD-STARSSouth Dakota

Student Teacher Accountability Reporting System

Data STAR Training via Webinar

Jennifer Tschetter, & Jeanne Cowan--ESA 6John Swanson & Sherry Crofut--ESA 7

District Data STARS – Districts identify two individuals who will attend specialized training on SD-STARS and take what they learned back to their district. These District Data STARS will continue to receive training, communication, and support from ESAs and SDDOE through the remainder of the 2014-2015 school year.

Are you a Data STAR?

Welcome and Introductions

SD-STARS Overview

Implementation and Training Plans

Accessing the SD-STARS Portal

Navigating the SD-STARS Portal

Exploring SD-STARS Reports

Agenda

1. Provide an overview of SD-STARS, including present reports and dashboards.

2. Improve and encourage data use.

3. Build capacity for implementing SD-STARS.

4. Provide “Data STARS” training to take back to their districts (train-the-trainer model).

5. Develop a timeline for the continued implementation of SD-STARS in your districts.

Training Objectives

Provide training and technical assistance to Data STARS, SAMs, and other district personnel

Serve as a liaison between districts and DOE

Assist in use of SD-STARS as a tool for data driven decision making, school improvement planning, etc.

ESA Roles & Responsibilities

SD-STARS Vision

Stakeholders will develop a more holistic view of our education system and use that picture to inform systemic change.

Educators will have the ability to access and use high quality data to aid in informing instruction and decision-making.

Students’ outcomes will be measured so educators can identify at-risk students, examine achievement gaps, evaluate programs, recognize strengths, and address areas for improvement.

State Longitudinal Data System (SLDS) Collects and maintains student- and staff-level data Links data across entities and over time Makes data accessible through reporting and analysis tools

What are the components?1. Data Warehouse – Central storage

2. Portal – Application to access data

3. Reports – Tools to look at and analyze key data

4. Training – Opportunities to learn how to use it to inform decisions

Student Teacher Accountability Reporting System (SD-STARS)

SD-STARS Is…• Not a data collection

– Using already collected data– What is in SD-STARS is defined by SB 63

• Not “another thing”– Tool to assist districts, schools, and teachers– Connection to other initiatives and systems– Goal to eliminate the collection of duplicate data

• Not mandated– Districts do not need to use, except for Accountability– Who has access is up to the districts

• Helpful for districts– Reduce/eliminate redundant reporting to the state– Built with districts in mind and informed by districts

Organization

State

District

School

Classroom

Roles

DOE Secretary

State Programs

Superintendent

District User

Principal

School Staff

Teacher

SD-STARS Security

Infinite Campus Connection

Infinite CampusAssignment

SD-STARS Role

SD-STARS Organization

Superintendent Superintendent District

Principal Principal School

Teacher Teacher Classroom

Tech Coordinator Management District

Superintendent Secretary Management District

Business Manager Management District

Title I Director Management District

Data Coordinator Management School

Counselor Management School

Secretary Management School

Aid Teacher Classroom

Policies for protecting student dataNot a requirement but a best practiceShould meet federal and state lawShould lay out consequencesShould be communicated to staffContact your district lawyer

Student Data Privacy

Confidentiality is important to SD-STARS. It is the responsibility of your district to effectively communicate the district’s confidentiality policy. The importance of student privacy cannot be stressed enough. If your district does not have a confidentiality policy for staff, the Department has resources and examples in PDF form and links listed below. Keep in mind that these should only be used to help you formulate your own confidentiality policy.

http://sspw.dpi.wi.gov/files/sspw/pdf/srconfid.pdf http://policy.cps.k12.il.us/documents/706.3.pdf

Your ESA can provide further assistance.

Confidentiality Policy

DEMO OF SD-STARS

Accessing the Portal

https://doestars.sd.gov/

Secure SD-STARS Portal• Online secure website• Provides access to data based on the organization and

role assigned to the user ID

Logging Into SD-STARS

Launch a Web Browser

Type in https://doestars.sd.gov/

Enter your user ID and Password to login

Terms of Agreement

Account Screen

Navigating the Portal

User Profile Details

User Profile Attributes

Reports

SD-STARS Reports

ReportsDifferent Types• General• Stoplight• Dashboards

Different Formats• Viewable online• Downloadable in PDF, Excel, Word

Capabilities• Tables, graphs, and charts• Drill down from aggregate to student

Secure and Confidential• District technology policy applies• User agreement• FERPA compliant (organizational and role-based access)

1. EnrollmentF Enrollment DemographicsF Student Enrollment ListF Withdrawal Reason AnalysisF Withdrawal Student ListF Student Profile

2. AssessmentF Achievement Cut ScoreF ACT StoplightF DSTEP Strand

3. AttendanceF Attendance Demographics

SD-STARS Current Reports

4. DashboardsF Assessment (ACT/DSTEP)F Enrollment/WithdrawalF Attendance

5. Accountability Report Card

F SPI CalculationF SPI IndicatorsF All AssessedF Student RosterF NAEPF Staffing

SD-STARS Future Reports

Report Description

Mobility Report Indicates students who are mobile and provides mobility rates for schools/districts.

Attendance Tracker* Provides attendance rate for a particular period of time.

Student Assessment and Course Grades*

Student list that compares assessment results and/or report cards grades longitudinally.

Assessment Feedback Report*

Allows teachers to see test results for prior classes.

Special Ed Trend Report*

Show the total number of special education students in each district over the years.

Chronically Absent Students

Identify students who are absent 10 percent or more of school days or approaching this threshold.

* Requested by a district/districts

21 report request in various phases of development

ENROLLMENT REPORTS

#1 Enrollment Demographics Report Parameters

#2 Student Profile Student Enrollment History

ASSESSMENT REPORTS

#1 Achievement Cut Score

Achievement Cut Score

#2 ACT Stoplight Report

Document to help you understand the data found within SD-STARS reports

Video to help you understand the data found within SD-STARS reports

Dashboards

Dashboards

The visualizations fit on a single computer screen so that information can be easily monitored.

Interactivity such as filtering and drill-down can be used in a dashboard.

Versatile, flexible, and powerful.

Example Dashboard Report

Implementation Guides and Training Plans

District Implementation Guide

For districts to revise annually and

submit to ESA Use the Implementation Guide

to assist in implementation planning

SD-STARS Implementation

SD-STARS District Data Team Members and District

Contacts Superintendent

School principals and/or assistant principals

SAM Account Manager

District Data STARS

Technology Coordinator

Infinite Campus Contact

STARS ConnectionBi-monthly newsletter about SD-STARS

STARS BrochureContact Sara and Marcus if you need copies

STARS Websiteshttp://doe.sd.gov/ofm/lds.aspx stars67.tie.wikispaces.net

SD-STARS Resources

Contact Information

Sara Kocksara.kock@state.sd.us605-773-6158

Marcus Beviermarcus.bevier@state.sd.us605-773-8062

South Dakota Department of Education800 Governors DrivePierre, SD 57501

SD-STARS Website: http://doe.sd.gov/ofm/lds.aspx

STARS Connection (Bi-Monthly Newsletter): http://doe.sd.gov/publications.aspx

Region 6 & 7 ESATIE Offices605-394-1876