scouting in scotland a new support structure april 2008
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Scouting in Scotland
A New Support Structure
April 2008
A New Support Structure in Scotland
Drivers for Change
• Dropping membership numbersDropping membership numbers
• Reducing numbers of GroupsReducing numbers of Groups
• Increasing numbers of unfilled appointmentsIncreasing numbers of unfilled appointments
• The often duplication of roles at SHQ/Area/DistrictThe often duplication of roles at SHQ/Area/District
• Increased requirement for advisors/specialistsIncreased requirement for advisors/specialists
A New Support Structure in Scotland
Drivers for Change
• To encourage more volunteers to work at Group levelTo encourage more volunteers to work at Group level
• To recognise modern communicationsTo recognise modern communications
• To concentrate specific resources on the development and To concentrate specific resources on the development and promotion of Scoutingpromotion of Scouting
• To re-establish effective adult trainingTo re-establish effective adult training
• To consolidate previous and current restructuringTo consolidate previous and current restructuring
A New Support Structure in Scotland
Core Requirements
• Supports and encourages young peopleSupports and encourages young people
• Scout Group remains supreme for Beavers, Cubs and Scouts and Scout Group remains supreme for Beavers, Cubs and Scouts and linked to Explorers and Scout Network within Districtslinked to Explorers and Scout Network within Districts
• GSL role remains as coreGSL role remains as core
• A re-focussed District role is strengthened/established A re-focussed District role is strengthened/established
• Uniformed/Non Uniformed partnership is retainedUniformed/Non Uniformed partnership is retained
A New Support Structure in Scotland
Core Requirements
• Consideration of Local Authority boundariesConsideration of Local Authority boundaries
• Have manageable volunteer rolesHave manageable volunteer roles
• Be viable both financially and numericallyBe viable both financially and numerically
• Must not require additional support or running costsMust not require additional support or running costs
• Have high universal acceptance across ScotlandHave high universal acceptance across Scotland
A New Support Structure in Scotland
Our Roadmap for Change
• Clear Vision of the futureClear Vision of the future• Extensive preparationExtensive preparation• Effective individual and collective communicationsEffective individual and collective communications• Detailed, sympathetic and wide consultationDetailed, sympathetic and wide consultation• Updated Role Descriptions Updated Role Descriptions • Inclusive and open recruitment processInclusive and open recruitment process• Preparing and monitoring of a Project PlanPreparing and monitoring of a Project Plan• Guidance for Change DocumentGuidance for Change Document• A role for everyone!A role for everyone!
A New Support Structure in Scotland
The New Regional Structure
SHQ
REGION
DISTRICT
GROUP DELIVERY
SUPPORT
DEVELOP AND ADVISE
POLICY
A New Support Structure in Scotland
The New Regional Structure
REGION
DISTRICT
GROUP
SHQ
Young peopleBalanced Programme
Balanced Programme Support / Adult Support
Development/Communication/ Adult Training/Advice
Policy/Procedures/Professional/ Volunteer Support
A New Support Structure in Scotland
The Task• Moving from 31 Areas to 8 RegionsMoving from 31 Areas to 8 Regions
• Moving from c. 80 to 56 DistrictsMoving from c. 80 to 56 Districts
• Offering better support to our 600 Scout GroupsOffering better support to our 600 Scout Groups
• Established a Change Team to develop GuidanceEstablished a Change Team to develop Guidance
• Recruitment and Redeployment of personnelRecruitment and Redeployment of personnel
• Timetable for changeTimetable for change
A New Support Structure in Scotland
The Eight Regions
•Highland
•North East
•East
•South East
•Forth
•Clyde
•West
•South West
A New Support Structure in Scotland
Distinct Responsibilities•DISTRICT RESONSIBILITIES
•Motivational Leadership
•Direct support to Groups
•GSL recruitment
•Executive and Administrative Management
•Supporting the delivery of balanced Programme
•District Development and Growth
•Getting started modules
•District gatherings
•Implementing policies
•Management of District Assets
•Financial audit of Groups
•REGIONAL RESONSIBILITIES
•Inspirational Leadership
•Direct support to Districts
•DC recruitment
•Executive and Strategic Management
•Development Growth and supporting Recruitment
•Communication and Publicity
•Training from module 5 onwards
•Advisory and guidance
•Formulating and Promoting policies
•Management of Regional Assets
•Financial audit of Districts
A New Support Structure in Scotland
Regional StructureRegional Commissioner
Assist. Regional Commissioner(Development)
Assist. Regional CommissionerCommunications
Assist. Regional Commissioner(Adult Training) Advisers
Child ProtectionSpecial Needs
Faiths and BeliefsInternational
ActivitiesDuke of Edinburgh’s Award
Gang Show
District Commissioner
Regional Chairperson Executive Committee
Assist. Regional Commissioner(Explorer Scouts)
Assist. Regional Commissioner(Scout Network)
A New Support Structure in Scotland
District StructureDistrict Commissioner
ADC Beaver Scouts
ADC Cub Scouts
ADC Scouts
District Explorer Scout Commissioner
District ChairpersonExecutive Committee
Appointments Sub-Committee
ADC (Adult Training)
Training Advisors
Group Scout Leaders
District Scout Network Leader
A New Support Structure in Scotland
Guidance DocumentLegal
Property
Finance Constitution and POR
Funding and Grant Proposals Recruitment and Redeployment
Adult TrainingMembership Services
PR & CommunicationScottish Headquarters
Section Support Implementation Time Line
A New Support Structure in Scotland
Things to Consider…• UnderstandingUnderstanding
• the revised structurethe revised structure• the distinctive roles of Region & Districtthe distinctive roles of Region & District• the new appointments & responsibilitiesthe new appointments & responsibilities• the differences with England, Wales and Northern Irelandthe differences with England, Wales and Northern Ireland
• Ensuring correct communication circulationEnsuring correct communication circulation• Communication matrixCommunication matrix
• Ensuring Membership Services System serves the Scottish StructureEnsuring Membership Services System serves the Scottish Structure
• Sectional Support TeamsSectional Support Teams
A New Support Structure in Scotland
Timetable for Change
• Phase 1. – Consultation and Recruitment
• Phase 2. – Appointments and Preparation
• Phase 3. – Implementation
• Phase 4. - Review
A New Support Structure in Scotland
Further Information
• Scottish Headquarters Website
• Project Managers:-Volunteer Roy Davidson, Depute Chief Commissioner (Development)
StaffGraeme Luke, Programme and Development Executive
A New Support Structure in Scotland
Highland
Forth
East
Clyde
South East
West
North East
South
West
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