scoh – spring ‘07 administration of federal-aid projects by local public agencies aashto spring...
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7
Administration of
Federal-aid Projects by Local Public Agencies
AASHTO Spring MeetingPhoenix, AZ
May 4, 20007
King W. GeeAssociate Administrator for Infrastructure
Federal Highway Administration
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7 Why Local Project Administration?
Number 1 priority area for national review by FHWA field and program offices
$6 - $8 Billion per year (approx. 20% of Federal-aid program)
38,000 Local Governments Identified High Risk Area Proliferation of Earmarks
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7National Program Review
7 states, 39 projects, 37 LPAs Program Management Project Development
Environment, Right-of-Way, Design Contract Award Construction Administration Billing system
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7 National Review Findings and Recommendations
The administration of Federal-aid projects by LPAs may lack a systematic or comprehensive oversight approach.
Ineffective for ensuring that Federal-aid requirements are met on LPA-administered projects.
FHWA should take steps to ensure that Federal requirements are met on LPA- administered projects.
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7Applicable Federal Requirements
23 U.S.C.106(g)(4) [as amended by SAFETEA-LU]
(g) OVERSIGHT PROGRAM.-(4) RESPONSIBILITY OF THE STATES.-
(A) IN GENERAL.-The States shall be responsible for determining that subrecipients of Federal funds under this title have-
(i) adequate project delivery systems for projects approved under this section; and
(ii) sufficient accounting controls to properly manage such Federal funds.
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7 Components of the Local Project Oversight Program
Establishment of a Headquarters level Local Project Oversight Coordinator
“Good Practices” Web site
Local project oversight program information
Action by Divisions to assess STA’s existing processes and procedures
Action by Divisions to assist STAs to develop/enhance comprehensive LPA programs.
Action by HQ to analyze need for additional regulations
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7 Framework for Review of Existing LPA Programs
Determine the existence, accuracy and effectiveness of STA procedures and other controls over the LPA program.
Include sample LPA projects for compliance with Federal requirements and STA procedures
Consider an integrated approach, involving multi-functional, State/FHWA team members
Where deficiencies are found, STA must develop corrective action plans – immediate mitigation and long-term resolution
Where significant weaknesses are not adequately and timely addressed, the division should consider further action
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7Action Items
Assess STA’s existing LPA procedures and controls – (to be completed by 10/1/07)
If assessment warrants, plan and conduct process reviews – (completed by 10/1/08)
Assist STA in the development or enhancement of LPA project oversight program as necessary
Periodically report on STA’s development and implementation of a comprehensive LPA project oversight program (10/07, 4/08, 10/08)
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7 Components of the Web Site Information
Stewardship and Oversight Agreement for locally administered projects.
Dedicated Staffing
Oversight and Monitoring Program
Qualification Program for Local Agencies
Local Agency Guidance Manual
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7FHWA HQ Contact Information
National Local Project Oversight Coordinator:
Bob Wright
• E-mail: robert.wright@dot.gov
• Phone: 202-366-5604
Vince Barone
• E-mail: vincent.barone@dot.gov
• Phone: 202-366-4652
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