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SCHOOL DISTRICT NO. 35 (LANGLEY)REGULAR MEETING OF THE BOARD OF EDUCATION
AGENDA
Tuesday, April 26, 2016
7:00 p.m.
Langley School Board Office (www.sd35.bc.ca)
Pages
1. CALL TO ORDER
2. REPORT FROM "IN CAMERA"
3. CHANGE IN ORDER
4. CONSIDERATION OF AGENDA
Recommendation:
That the Agenda be approved, as presented.
5. CONSIDERATION OF MINUTES 1 - 8
Recommendation:
That the Minutes of the Regular meeting of March 8, 2016 be approved, as presented.
6. PRESENTATIONS
6.1 PROVINCIAL GOLD AND SILVER WRESTLING MEDALISTS
6.2 BROOKSWOOD SECONDARY SENIOR GIRLS' BASKETBALL PROVINCIAL CHAMPIONS
6.3 BREAKFAST CLUBS AT ALICE BROWN ELEMENTARY AND BROOKSWOOD SECONDARY
7. DELEGATIONS
8. SUPERINTENDENT'S REPORTS
8.1 ACHIEVEMENT REPORT 9 - 17
Recommendation:
That the Board of Education receives the Achievement Report for information, aspresented.
Agenda 1
8.2 ACTION ITEMS
8.2.1 SCHOOL CALENDARS 2016/2017 18 - 35
Recommendation:
That the Board of Education approves the School Calendars for the 2016/2017school year, as presented.
8.3 INFORMATION ITEMS
Recommendation:
That the Board of Education receives the Superintendent's information item reports, aspresented.
8.3.1 SUMMER SESSION 2016 - WHAT'S NEW?
8.3.2 REFUGEE UPDATE
9. SECRETARY TREASURER'S REPORTS
9.1 ACTION ITEMS
9.1.1 CAPITAL BYLAW ON DISPOSAL OF PROPERTIES 36 - 40
Recommendation:
That the School District No. 35 (Langley) Capital Bylaw on Disposal ofProperties - Bradshaw Elementary, County Line Elementary, MurrayvilleElementary and Route 32 be given first reading.
Recommendation:
That the School District No. 35 (Langley) Capital Bylaw on Disposal ofProperties - Bradshaw Elementary, County Line Elementary, MurrayvilleElementary and Route 32 be given second reading.
Recommendation:
That the Board of Education of School District No. 35 (Langley) approveshaving all three readings of the Capital Bylaw on Disposal of Properties -Bradshaw Elementary, County Line Elementary, Murrayville Elementary andRoute 32 at tonight’s meeting.
Recommendation:
That the School District No. 35 (Langley) Capital Bylaw on Disposal ofProperties - Bradshaw Elementary, County Line Elementary, MurrayvilleElementary and Route 32 be given third reading, passed and adopted on this26th day of April 2016.
Agenda 2
9.1.2 DISPOSAL OF LOCHIEL SCHOOL SITE 41 - 41
Recommendation:
That the Board of Education serves notice that at its Regular Meeting of theBoard on May 24, 2016 it intends to consider motions that the Lochiel schoolsite is no longer required for educational purposes and that the Board willconsider the disposal of the site.
9.1.3 CAPITAL PROJECT BYLAW NO. 127074 (ANNUAL FACILITIES GRANT2016/2017)
42 - 54
Recommendation:
That the School District No. 35 (Langley) Capital Project Bylaw No.127074 (Annual Facilities Grant 2016/2017), in the amount of $2,576,478 begiven first reading.
Recommendation:
That the School District No. 35 (Langley) Capital Project Bylaw No. 127074(Annual Facilities Grant 2016/2017), in the amount of $2,576,478 begiven second reading.
Recommendation:
That the Board of Education of School District No. 35 (Langley) approveshaving all three readings of the Capital Project Bylaw No. 127074 (AnnualFacilities Grant 2016/2017), in the amount of $2,576,478 at tonight's meeting.
Recommendation:
That the School District No. 35 (Langley) Capital Project Bylaw No. 127074(Annual Facilities Grant 2016/2017), in the amount of $2,576,478 begiven third reading, passed and adopted on this 26th day of April, 2016.
9.1.4 BOARD MEETING SCHEDULE 2016/2017 55 - 56
Recommendation:
That the Board of Education approves the Board Meeting Schedule for the2016/2017 school year, as presented.
9.2 INFORMATION ITEMS
Recommendation:
That the Board of Education receives the Secretary Treasurer's information item reports,as presented.
9.2.1 LONG TERM FACILITIES PLAN - MIDDLE SCHOOLS UPDATE 57 - 65
9.2.2 WILLOUGHBY SLOPE SPRING CONSULTATION UPDATE 66 - 68
Agenda 3
10. COMMITTEE REPORTS
Recommendation:
That the Board of Education receives the committee reports for information, as presented.
10.1 AUDIT COMMITTEE
10.2 EDUCATION COMMITTEE
10.3 FINANCE AND FACILITIES COMMITTEE
10.4 POLICY COMMITTEE
10.4.1 RECOMMENDED DELETION OF POLICY NO. 4001 - SCHOOL PLANNINGCOUNCILS
69 - 70
Recommendation:
That the Policy Committee recommends that the Board of Educationapproves that Policy No. 4001 - School Planning Councils be deleted as it isno longer relevant.
10.5 STRATEGIC PLAN COMMITTEE
11. BOARD LIAISON COMMITTEE REPORTS
Recommendation:
That the Board of Education receives the Board Liaison committee reports for information, aspresented.
11.1 BCSTA
11.1.1 FRASER VALLEY BRANCH (Trustee McVeigh)
11.1.2 PROVINCIAL COUNCIL (Trustee Dykeman)
12. SCHOOL DISTRICT COMMITTEE REPORTS
Recommendation:
That the Board of Education receives the School District committee reports for information, aspresented.
12.1 ABORIGINAL / ya:ýǝstǝl' (Assistant Superintendent Stewart)
12.2 EMERGENCY PREPAREDNESS (Assistant Superintendent Guy) 71 - 72
Agenda 4
13. COMMUNITY COMMITTEE REPORTS
Recommendation:
That the Board of Education receives the community committee reports for information, aspresented.
13.1 CITY OF LANGLEY ADVISORY PLANNING COMMISSION (Trustee Coburn)
13.2 CITY OF LANGLEY PUBLIC SAFETY ADVISORY (Trustee Coburn) 73 - 77
13.3 CITY OF LANGLEY / SCHOOL DISTRICT NO. 35 LIAISON (Trustee Coburn) 78 - 81
13.4 LANGLEY SCHOOL DISTRICT FOUNDATION (Trustee McVeigh)
13.5 TOWNSHIP OF LANGLEY RECREATION, CULTURE AND PARKS ADVISORY (TrusteeWallace)
14. OTHER COMMITTEE REPORTS
Recommendation:
That the Board of Education receives the other committee reports for information, as presented.
14.1 JOINT LTA/BOARD PROFESSIONAL DEVELOPMENT (Trustee Wallace) 82 - 82
15. CORRESPONDENCE
Recommendation:
That the Board receives the Board's correspondence for information, as presented.
15.1 Letter from the Royal Canadian Air Cadets Dated April 14, 2016 83 - 83
16. OLD BUSINESS
17. NEW BUSINESS
18. TRUSTEE COMMENTS
19. QUESTION PERIOD
Question Period is provided at Board meetings for the public to ask questions of clarification. TheBoard welcomes questions from the public and wants to ensure that those wishing to askquestions can do so.
The following will help the public develop questions for Question Period at a Board meeting thatis keeping with the goal of a respectful and focussed meeting.
Questions..1. Need to be directed to the Chair and not to staff;2. Need to be related directly to the topic on the agenda;3. Need to be succinct, focussed and not be a statement;4. May not be asked that are related to personnel or directed at an individual trustee; and,5. May not be asked that are related to contract negotiations.
Agenda 5
All of the above are directions provided for in Board Policy No. 1204 - Bylaws of the Board. TheChair may answer, may defer to staff or indicate a question may not be in keeping with the aboveguidelines.
The Board appreciates the public's interest and wants to ensure a professional meeting isconducted, with Question Period focussed on providing guests with the clarification they seek.
Trustees also welcome questions from members of the public apart from Question Period. Theircontact information is available on the school district website.
20. ADJOURNMENT
Recommendation:
That the meeting be adjourned at __ p.m.
Agenda 6
2
Mackenzie Sturm, Robyn Nakano, Lynsey Evans, Joseph Park, Abby Picard, Amanda
Dixon-Otty, Natalie Giesbrecht, Tianna Volpe, Nina Egi, Jaydia Chmelyk, Marianna Cheng,
Daylana Ferguson-Chaytors, Emma Cairnie, Alysse Franklin, Isabelle Reader, Devon
Vecchio, Brenna Whalley and Laura Tyndall.
1.2 LANGLEY FUNDAMENTAL MIDDLE/SECONDARY MUSICAL PRODUCTION "SHREK THE
MUSICAL"
Principal Mark Rempel introduced Director Dianna Fast, Choreographer Dianna Dolfo and
Assistant Director Heather Tekavec, and advised that the excerpt they were about to see
was from the production "Shrek the Musical". The cast of students performing included:
Brock Fast, Tanika Dolfo, Reece Doppenberg, Bradley Thompson, Sierra Watson, Taylor
Watson, Christina Constantinou, Sophia DeJesus, Brooke Lindberg, Madison Lindberg,
Hiyori Seki, Juliette Thompson, Serenity Ukponrefe, Laura Stead, Rachel Stead, Caitlin
Thompson, Arianne Thompson, Elizabeth Lacey and Annie Davey.
2. CALL TO ORDER
The Chair called the meeting to order at 7:12 pm, and began the meeting with the introduction
stating: "I would like to acknowledge that the Langley School District is located on the traditional
lands of the Kwantlen, Katzie, Matsqui and Semiahmoo First Nations."
3. REPORT FROM "IN CAMERA"
The Vice-Chair reported that the items discussed in the 'In Camera' meeting pertained to
personnel and property. The Board advised that a Notice of Motion will be brought forward to
the April 26, 2016 Regular Board meeting informing the public that the Lochiel school site is no
longer required for educational purposes.
4. CHANGE IN ORDER
None.
5. CONSIDERATION OF AGENDA
R16/03/08-01
Moved By: Trustee Tod
Seconded By: Trustee Ross
That the Agenda be approved, as presented.
CARRIED UNANIMOUSLY
Agenda 2
3
6. CONSIDERATION OF MINUTES
R16/03/08-02
Moved By: Trustee McVeigh
Seconded By: Trustee Dykeman
That the Minutes of the Regular meeting of February 23, 2016 be approved, as presented.
CARRIED UNANIMOUSLY
7. PRESENTATIONS
7.1 FOUNDATION ANNUAL REPORT (Executive Director Susan Cairns)
The Board received a powerpoint presentation on the accomplishments of the Langley
Foundation over the course of the past year and the plans for the upcoming year.
Highlights of the report included Foundation committees and what their roles are.
8. DELEGATIONS
8.1 TEMPORARY TEACHER ON CALL SHORTAGES IN LANGLEY (Gail Chaddock-Costello)
The Board received a report on the TTOC shortages in Langley. The results of a survey
that was sent to all teachers by the Langley Teachers' Association was shared. The survey
had a 21% return rate of the membership.
9. SUPERINTENDENT'S REPORTS
9.1 ACHIEVEMENT REPORT
The Board was provided an overview of the 'Tell Them from Me Survey' by Doug Willms
and advised that more information on the survey will be included in Trustee Memo.
It was noted that 30% of secondary school students have low literacy skills. The results of
the Langley School District compared to a replica population were shared on students
with moderate or high levels of anxiety. Other questions included in the survey were
based on depression, interest and motivation; and, valuing school outcomes.
Next steps were provided including sharing information with school communities;
continuing with the survey; and, comparisons of year to year data.
Agenda 3
4
R16/03/08-03
Moved By: Trustee Dykeman
Seconded By: Trustee Wallace
That the Board of Education receives the Achievement Report for information, as
presented.
CARRIED UNANIMOUSLY
9.2 INFORMATION ITEMS
9.2.1 ANNUAL REVIEW OF DISTRICT FRENCH PROGRAMS
The Board was reminded that this report was brought forward as a result of the
April 29, 2014 motion for annual reporting on the District’s French Programs.
French Immersion versus French as a Second Language differences were shared
and Trustees were advised that Core French enrolment is increasing.
9.2.2 ATHLETICS
The Board was advised that this year, the District provided $150,000 to support
athletic programs and coaches. There were financial pressures in the system over
costs for equipment, uniforms and buses. Some of the funds were provided to
help recognize the work that coaches put into the system. An athletic steering
committee was created with a new vision for athletics. There were 65 participants
in attendance at the visioning session on February 19th. A recognition event will
take place at the end of the school year.
R16/03/08-04
Moved By: Trustee Dykeman
Seconded By: Trustee McVeigh
That the Board of Education receives the Superintendent's information item reports, as
presented.
CARRIED UNANIMOUSLY
10. SECRETARY TREASURER'S REPORTS
10.1 INFORMATION ITEMS
10.1.1 BUDGET UPDATE
The Board was provided a review of the budget development process including
guiding beliefs, principles and values and considerations and factors. The
consultations with stakeholders were provided and the status quo budget
concept was explained. Cost pressures, one-time expenses, and enrolment
projections were also provided.
Agenda 4
5
10.1.2 LONG TERM FACILITIES PLAN - MIDDLE SCHOOLS UPDATE
The Board was advised that this report is in follow-up to the recent Finance and
Facilities Committee meeting. Simon Sinek's 'focus on the why" was shared in
the context of middle schools. It was explained that at the previous meetings,
information on middle schools had been provided and a summary of the
information that the Board had requested was also provided.
More information will be provided to the Board at both the April 26 and the May
24 Regular meetings of the Board.
R16/03/08-05
Moved By: Trustee Wallace
Seconded By: Trustee Ross
That the Board of Education receives the Secretary Treasurer's information item reports,
as presented.
CARRIED UNANIMOUSLY
11. COMMITTEE REPORTS
11.1 STRATEGIC PLAN COMMITTEE
Highlights of this meeting were covered under Item 10.1.2 - Long Term Facilities Plan -
Middle Schools Update.
R16/03/08-06
Moved By: Trustee Ross
Seconded By: Trustee McVeigh
That the Board of Education receives the committee reports for information, as presented.
CARRIED UNANIMOUSLY
12. BOARD LIAISON COMMITTEE REPORTS
12.1 DISTRICT PARENT ADVISORY COUNCIL (Trustee Tod)
The DPAC Committee met on February 18th, 2016. Highlights of the meeting included:
the Secretary Treasurer's Report on budget development; Board News update; a
resolution was passed to provide money for supplies for emergency preparedness; and
the upcoming BCCPAC professional development day.
Agenda 5
6
R16/03/08-07
Moved By: Trustee McVeigh
Seconded By: Trustee Ross
That the Board of Education receives the Board Liaison committee reports for information, as
presented.
CARRIED UNANIMOUSLY
13. SCHOOL DISTRICT COMMITTEE REPORTS
13.1 LGBTQ (Assistant Superintendent Guy)
Trustees were advised that the minutes were included in the agenda package. Highlights
of the recent meeting included: the District Gay Straight Alliance group which is now
called 'Operation Rainbow'; and, the alignment of the LGBTQ Committee meeting dates
with the DGSA dates.
13.2 INCLUSIVE EDUCATION (Assistant Superintendent Stewart)
The committee met on February 23rd and highlights of the meeting included: current
Terms of Reference; support for students, parents and staff; and, updates from reporting
agencies.
13.3 EMERGENCY PREPAREDNESS (Assistant Superintendent Guy)
February 22nd was the inaugural meeting of this committee and the work has begun on
formalizing procedures. The Board was advised that the minutes of this meeting, as well
as the Terms of Reference, were included in the agenda package.
R16/03/08-08
Moved By: Trustee Ross
Seconded By: Trustee Tod
That the Board of Education receives the School District committee reports for information, as
presented.
CARRIED UNANIMOUSLY
14. COMMUNITY COMMITTEE REPORTS
14.1 CITY OF LANGLEY PARKS, RECREATION AND ENVIRONMENT ADVISORY (Trustee Tod)
The committee met on February 4th and highlights of that meeting included: a tour of
the new Timms Centre; discussions regarding the renovation of a City park; and, future
goals.
Agenda 6
7
14.2 LANGLEY SCHOOL DISTRICT FOUNDATION (Trustee McVeigh)
The Board was informed that the next event will be the 14th Grand Prix Gala which will be
held on June 5th.
R16/03/08-09
Moved By: Trustee Dykeman
Seconded By: Trustee Tod
That the Board of Education receives the community committee reports for information, as
presented.
CARRIED UNANIMOUSLY
15. OTHER COMMITTEE REPORTS
15.1 JOINT LTA/BOARD PROFESSIONAL DEVELOPMENT (Trustee Wallace)
Trustees were advised that the minutes were included in the agenda package.
R16/03/08-10
Moved By: Trustee Ross
Seconded By: Trustee McVeigh
That the Board of Education receives the other committee reports for information, as presented.
CARRIED UNANIMOUSLY
16. CORRESPONDENCE
16.1 Letter from Flying Unlimited dated February 17, 2016
R16/03/08-11
Moved By: Trustee Dykeman
Seconded By: Trustee Coburn
That the Board receives the Board's correspondence for information, as presented.
CARRIED UNANIMOUSLY
17. TRUSTEE COMMENTS
Trustees shared their appreciation of the recent secondary school productions of 'Urinetown' and
the 'Pajama Game'.
Agenda 7
8
18. QUESTION PERIOD
The Chair called for questions from the public.
Questions were received from the public regarding:
- possible French Immersion Program development in the Willoughby area
- report on anxiety and depression in students - mental health access
- anxiety survey data
19. ADJOURNMENT
R16/03/08-12
Moved By: Trustee Dykeman
Seconded By: Trustee Coburn
That the meeting be adjourned at 9:12 pm.
CARRIED UNANIMOUSLY
_________________________ _________________________
TRUSTEE ROBERT MCFARLANE J. DAVID GREEN, CPA, CA
BOARD CHAIR SECRETARY TREASURER
Agenda 8
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: April 26, 2016
TO: Board of Education
FROM: Suzanne Hoffman, Superintendent of Schools
SUBJECT: Achievement Report
RECOMMENDED MOTION:
That the Board of Education receives the Achievement Report for information, as presented.
BACKGROUND:
The Grad Exit Survey began in 2009 as a result of meetings between Ministry of Education staff and
members of the District’s Instructional Services team. At that time, District staff was asked whether
or not the system knew what students were saying as they existed grade 12. The District did not
have a structure in place, hence the creation of the Grad Exit Survey. The Survey has evolved over
time but has remained in the attached format since 2012.
As Trustees can see on the Survey, there are questions on future plans, challenges when pursuing
post-secondary training or education, and how prepared students feel for the next phase of their
lives. At the April 26, 2016 Regular Meeting of the Board of Education the Superintendent will
provide information, as per the attached PowerPoint, on actual results.
Agenda 9
SCHOOL DISTRICT #35 (LANGLEY)
2015 GRADE 12 EXIT SURVEY
The Langley School District is interested in learning about the future plans of its Grade 12 students and how prepared you feel for life after high school. Although you may not have finalized your choices, your effort to help us understand your experience and improve the experience for future Langley students is greatly appreciated. PEN# __________________________________ Name: ____________________________________ 1. We would like to contact you in the future to follow-up with this survey. If you agree to be contacted, please include your email address or cel #: ________________________________________________ 2. What are your future occupational goals? (Please specify)
3. Are you planning to attend a post-secondary school? Yes No (If No is your answer, skip ahead to #6) 4. When are you planning to begin post-secondary school?
Currently taking courses September 2015 January 2016 Later in 2016 2017 Not Sure
5. If your occupational goal requires post-secondary education or training where have you applied? (Please limit to your top 3 choices)
1) 2) 3)
6. What do you feel are the challenges in pursuing post-secondary training or education? (√ All that apply) poor marks in required courses concerned about ability to succeed missing pre-requisite courses the application process cost of tuition don’t know which institution to choose cost of housing /room and board don’t know what course(s) to take transportation family member(s) opposed need to work to support yourself and/or your family not applicable / don’t plan to attend post-secondary undecided on a career path there are no challenges personal disability/illness other (please specify) ______ 7. How well do you feel your secondary school experience has prepared you in the following areas (please associate the
following ranking with each statement shown below): 4–Very 3–Satisfactory 2–Somewhat 1–Not at all
_____ to use technology to support research
_____ to develop a critical understanding of information
to act in caring and responsible ways that are always respectful of the rights of others
to display a strong work ethic, initiative, responsibility and commitment to lifelong learning
to effectively communicate and participate within a team to meet a group goal or challenge
to demonstrate good citizenship skills
to identify your personal strengths and apply elements of creativity, critical thinking and problem solving skills
to use math at the level needed in your work or studies
to read at the level needed in your work or studies
to write at the level needed in your work or studies
_____ to complete appropriate education, research and application procedures related to pursuing your desired career directions
8. Overall, how well prepared do you feel you are in order to succeed in your plans for next year?
Very Satisfactory Somewhat Not at all
9. If you have any suggestions that would help your school improve secondary education in preparing students for the future, please provide additional information on the reverse of this form.
END OF QUESTIONS. THANK YOU FOR TAKING THE TIME TO RESPOND TO OUR SURVEY!
Agenda 10
Superintendent’s Achievement Report
GRAD EXIT SURVEY School District #35 (Langley)
Board of Education Meeting
April 26, 2016
Agenda 11
SD35 Board of Education Meeting
April 26, 2016
Grad Exit Survey
• Background Information
– Began in 2009
– Evolved over time
– Consistent format since 2012
Agenda 12
SD35 Board of Education Meeting
April 26, 2016
Grad Exit Survey
• Purpose
– Feedback from graduates on the system
as a whole
• What worked for them
• What could be improved upon
Agenda 13
RESULTS
Agenda 14
SD35 Board of Education Meeting
April 26, 2016
Future Plans
2012 2013 2014 2015 Percent indicating
they are attending
Post Secondary 93% 89% 91% 89%
Sept. of Grad year 53% 50% 54% 53%
Jan. following Grad year 13% 16% 15% 12%
Agenda 15
SD35 Board of Education Meeting
April 26, 2016
Where are our students applying?
Applied 2012 2013 2014 2015
UFV 43% 38% 38% 36%
KPU 25% 25% 31% 32%
SFU 31% 27% 28% 30%
UBC 27% 22% 21% 19%
UVIC 12% 10% 11% 16%
Agenda 16
SD35 Board of Education Meeting
April 26, 2016
Barriers to Post Secondary
Barriers 2012 2013 2014 2015
Tuition Cost 62% 60% 63% 61%
Ability to Succeed 30% 33% 37% 41%
Poor Marks 37% 40% 36% 40%
Undecided Career Path 37% 38% 41% 40%
Housing Cost 33% 33% 38% 35%
Need to Work 32% 33% 33% 35%
Agenda 17
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: April 26, 2016
TO: Board of Education
FROM: Suzanne Hoffman, Superintendent of Schools
Mal Gill, Director of Human Resources
Sam Muraca, District Vice-Principal, Educational Planning
SUBJECT: School Calendars 2016/2017
RECOMMENDED MOTION:
That the Board of Education approves the School Calendars for the 2016/2017 school year, as presented.
BACKGROUND:
Local Calendars (Excluding Douglas Park Community Elementary School and Langley Education Centre)
At the Regular Meeting of the Board of Education on February 23, 2016, the Board approved the following
motion:
That the Board of Education approves the District Calendars for the 2016/2017, 2017/2018 and
2018/2019 school years, as presented.
The approved 2016/2017 calendar (Appendix A) included professional development days. At the February
23, 2016 Regular Meeting of the Board of Education, staff indicated that two and a half of the professional
development days would be redistributed to provide common collaboration time to all school
communities as has been practice for the past two years.
The proposed amended 2016/2017 calendar (Appendix B) shows that the District has moved the
September 23, 2016 School Improvement Day to October 7, 2016 and redistributed half of the day for
collaboration (students are in session morning only). The District has redistributed the two half-day
Design and Assessment Days originally scheduled on November 21, 2016 and February 17, 2017. Out of
the two half-days, collaboration time is scheduled for October 24, 2016, November 29, 2016, January 9,
2017, February 1, 2017, April 7, 2017 and May 11, 2017.
Agenda 18
The Board of Education of School District No. 35 (Langley)
The calendars to be approved are as follows (Appendix C):
1. Aldergrove Region Calendar (ACSS, BGMS, Parkside, Shortreed)
2. Elementary and Middle Calendar – excludes Douglas Park, Parkside, Shortreed and Betty Gilbert
Middle School
3. U-Connect
4. Secondary Linear Schools (BSS, REMSS, WGSS)
5. Secondary Semester Schools (Vanguard, DWP, LSS)
6. Langley Fine Arts School
7. Langley Fundamental Middle Secondary School
Douglas Park Community Elementary School
In September 2003, Douglas Park Community School implemented a balanced calendar schedule. As in
previous years, the school community was consulted and is subsequently requesting a continuation of the
balanced calendar for the 2016/2017 school year. The calendar to be reviewed (Appendix C):
1. Douglas Park Community Elementary School
Langley Education Centre
The Langley Education Centre is a distributed learning school and operates on a four day week. The
calendar to be reviewed (Appendix C):
1. Langley Education Centre
Relevant Legislation
November 4, 2015 Amended Legislation of the School Act (Appendix D):
School Calendar Regulation: B.C. Reg. 314/12 Deposited Nov. 8, 2013
Amended by B.C. Reg. 201/2015 Deposited Nov. 4. 2015
Amending a school calendar
6 (1) For the purposes of section 87.02 [school calendar – amendment] of the Act, a board must make
publicly available proposed amendments to a school calendar at least one month before making the
amendments.
(2) A board must, as soon as practicable and, in any event, within 30 days of amending a school
calendar under section 87.02 of the Act provide the minister with the amended school calendar.
All of the proposed calendars, as presented, comply with the amended legislation as outlined in Bill 36
and the School Calendar Regulation.
Agenda 19
InstructionalS M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 Non-Instructional3 4 5 6 7 8 9 7 8 9 10 11 12 13 Other Days in Session*10 11 12 13 14 15 16 14 15 16 17 18 19 20 *Note: These could change17 18 19 20 21 22 23 21 22 23 24 25 26 27 ** Curric Implementation Day24 25 26 27 28 29 30 28 29 30 31 Vacation Period31
Statutory Holiday
S M T W T F S S M T W T F S
1 2 3 1
4 5 6 7 8 9 10 4 2 3 4 5 6 7 8 5
11 12 13 14 15 16 17 5 9 10 11 12 13 14 15 4
18 19 20 21 22 23* 24 5 16 17 18 19 20 21 22 4
25 26 27 28 29 30** 4 23 24 25 26 27 28 29 5
30 31 1
S M T W T F S S M T W T F S
1 2 3 4 5 4 1 2 3 2
6 7 8 9 10 11 12 4 4 5 6 7 8 9 10 5
13 14 15 16 17 18 19 5 11 12 13 14 15 16 17 5
20 21* 22 23 24 25 26 4 18 19 20 21 22 23 24
27 28 29 30 3 25 26 27 28 29 30 31
S M T W T F S S M T W T F S
1 2 3 4 5 6 7 4 1 2 3 4 3
8 9 10 11 12 13 14 5 5 6 7 8 9 10 11 5
15 16 17 18 19 20 21 5 12 13 14 15 16 17* 18 3
22 23 24 25 26 27 28 5 19 20 21 22 23 24 25 4
29 30 31 2 26 27 28 2
S M T W T F S S M T W T F S
1 2 3 4 3 1
5 6 7 8 9 10 11 5 2 3 4 5 6 7 8 5
12 13 14 15 16 17 18 9 10 11 12 13 14 15 4
19 20 21 22 23 24 25 16 17 18 19 20 21 22 4
26 27 28 29 30 31 5 23 24 25 26 27 28 29 5
30
S M T W T F S S M T W T F S
1 2 3 4 5 6 4 1 2 3 2
7 8 9 10 11 12 13 5 4 5 6 7 8 9 10 5
14 15 16 17 18 19 20 5 11 12 13 14 15 16 17 5
21 22 23 24 25 26 27 4 18 19 20 21 22 23 24 5
28 29 30 31 3 25 26 27 28 29 30 4
INSTRUCTIONS: Using the Fill Colour tool, highlight the Non-Instructional days and Vacation Periods with the colours in the legend.2016/2017 CALENDAR
JULY AUGUST
LANGLEY SCHOOL DISTRICT CALENDARFor All School Types Except Distributed Learning Schools
SEPTEMBER OCTOBER
February 23, 2016
JUNE
NOVEMBER DECEMBER
JANUARY FEBRUARY
APRIL
MAY
MARCH
APPENDIX A
Agenda 20
InstructionalS M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 Non-‐Instructional3 4 5 6 7 8 9 7 8 9 10 11 12 13
10 11 12 13 14 15 16 14 15 16 17 18 19 20 Vacation Period17 18 19 20 21 22 23 21 22 23 24 25 26 27
24 25 26 27 28 29 30 28 29 30 31 Statutory Holiday31
Collaboration timeS M T W T F S S M T W T F S
1 2 3 1 1/2 Day School Improvement4 5 6 7 8 9 10 2 3 4 5 6 7 8
11 12 13 14 15 16 17 9 10 11 12 13 14 15 Curriculum Day18 19 20 21 22 23 24 16 17 18 19 20 21 22
25 26 27 28 29 30 23 24 25 26 27 28 29
30 31
S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3
6 7 8 9 10 11 12 4 5 6 7 8 9 10
13 14 15 16 17 18 19 11 12 13 14 15 16 17
20 21 22 23 24 25 26 18 19 20 21 22 23 24
27 28 29 30 25 26 27 28 29 30 31
S M T W T F S S M T W T F S
1 2 3 4 5 6 7 1 2 3 4
8 9 10 11 12 13 14 5 6 7 8 9 10 11
15 16 17 18 19 20 21 12 13 14 15 16 17 18
22 23 24 25 26 27 28 19 20 21 22 23 24 25
29 30 31 26 27 28
S M T W T F S S M T W T F S
1 2 3 4 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 29
30
S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3
7 8 9 10 11 12 13 4 5 6 7 8 9 10
14 15 16 17 18 19 20 11 12 13 14 15 16 17
21 22 23 24 25 26 27 18 19 20 21 22 23 24
28 29 30 31 25 26 27 28 29 30
Prop
osed
MAY JUNE
MARCH APRIL
NOVEMBER DECEMBER
JANUARY FEBRUARY
JULY AUGUST
SEPTEMBER OCTOBER
SCHOOL CALENDAR FORM -‐ GENERAL INSTRUCTIONS: Using the Fill Colour tool, highlight the Non-‐Instructional days and Vacation Periods with the colours in the legend.2016/2017 CALENDAR - General
April 26, 2016
APPENDIX B
Agenda 21
MONTH DATE
September Sept 5 (M) Labour Day
Sept 6 (T) School opens
Sept 30 (F) Curriculum Implementation Day - students not in attendance
October Oct 7 (F) School Improvement Half Day – students attend morning only
Oct 10 (M) Thanksgiving
Oct 19 (W) 1 hour early dismissal parent/teacher interviews
Oct 20 (Th) 1 hour early dismissal parent/teacher interviews
Oct 21 (F) Professional Development Day (Provincial)
Oct 24 (M) Collaboration Afternoon (75 minute early dismissal for students)
Oct 28 (F) Report Card Prep Half Day – students attend morning only
November Nov 10 (Th) Term 1 Semester 1 Report Cards Issued (ACSS)
Nov 11 (F) Remembrance Day
Nov 29 (T) Collaboration Afternoon (75 minute early dismissal for students)
December Dec 9 (F) Term 1 Report Cards Issued (BGMS, Parkside & Shortreed)
Dec 16 (F) Last day prior to Winter Break
January Jan 3 (T) School re-opens after break
Jan 9 (M) Collaboration Afternoon (75 minute early dismissal for students)
Jan 23 - 27 Provincial Exams (ACSS)
Jan 30 (M) Semester 2 Begins (ACSS)
February Feb 1 (W) Collaboration Afternoon (75 minute early dismissal for students)
Feb 10 (F) Semester 1 Report Cards Issued (ACSS)
Feb 13 (M) Family Day
Feb 20 (M) Report Card Prep Half Day – students attend morning only
Feb 24 (F) Professional Development Day (District)
March Mar 3 (F) Term 2 Report Cards Issued (BGMS, Parkside, Shortreed)
Mar 8 (W) 1 hour early dismissal parent/teacher interviews
Mar 9 (Th) 1 hour early dismissal parent/teacher interviews
Mar 10 (F) Last day prior to Spring Break
Mar 27 (M) School re-opens after break
April Apr 7 (F) Collaboration Afternoon (75 minute early dismissal for students)
Apr 14 (F) Good Friday
Apr 17 (M) Easter Monday
Apr 21 (F) Term 1 Semester 2 Report Cards Issued (ACSS)
May May 5 (F) Professional Development Day (District)
May 11 (Th) Collaboration Afternoon (75 minute early dismissal for students)
May 22 (M) Victoria Day
June Jun 22 - 29 Provincial Exams (ACSS)
Jun 29 (Th) Final Report Card & last day for students prior to Summer Vacation
Jun 30 (F) Administrative Day
July Jul 6 (Th) Summer Session Begins
August Aug 10 (Th) Summer Session Ends
SD #35 Board of Education Meeting26-Apr-16
SCHOOL DISTRICT #35 (LANGLEY)
2016-2017 SCHOOL CALENDAR
Aldergrove RegionACSS, BGMS, Parkside, Shortreed
APPENDIX C
Agenda 22
MONTH DATE
September Sep 5 (M) Labour Day
Sep 6 (T) School opens
Sep 30 (F) Curriculum Implementation Day - students not in attendance
Oct 7 (F) School Improvement Half Day – students attend morning only
October Oct 10 (M) Thanksgiving
Oct 21 (F) Professional Development Day (Provincial)
Oct 24 (M) Collaboration Afternoon (75 minute early dismissal for students)
November Nov 2 (W) 1 hour early dismissal for parent/teacher interviews
Nov 3 (Th) 1 hour early dismissal for parent/teacher interviews
Nov 11 (F) Remembrance Day
Nov 21 (M) Report Card Prep Half Day – students attend morning only
Nov 29 (T) Collaboration Afternoon (75 minute early dismissal for students)
December Dec 9 (F) Term 1 Report Cards Issued
Dec 16 (F) Last day prior to Winter Break
January Jan 3 (T) School re-opens after break
Jan 9 (M) Collaboration Afternoon (75 minute early dismissal for students)
February Feb 1 (W) Collaboration Afternoon (75 minute early dismissal for students)
Feb 13 (M) Family Day
Feb 20 (M) Report Card Prep Half Day – students attend morning only
Feb 24 (F) Professional Development Day (District)
March Mar 3 (F) Term 2 Report Cards Issued
Mar 8 (W) 1 hour early dismissal for parent/teacher interviews
Mar 9 (Th) 1 hour early dismissal for parent/teacher interviews
Mar 10 (F) Last day prior to Spring Break
Mar 27 (M) School re-opens after break
April Apr 7 (F) Collaboration Afternoon (75 minute early dismissal for students)
Apr 14 (F) Good Friday
Apr 17 (M) Easter Monday
Apr 28 (F) Professional Development Day – RC Garnett only
May May 5 (F) Professional Development Day (Except RC Garnett)
May 11 (Th) Collaboration Afternoon (75 minute early dismissal for students)
May 22 (M) Victoria Day
June Jun 29 (Th) Final Report Card & last day for students prior to Summer Vacation
Jun 30 (F) Administrative Day
July Jul 6 (Th) Summer Session Begins
August Aug 10 (Th) Summer Session Ends
SD #35 Board of Education Meeting26-Apr-16
SCHOOL DISTRICT #35 (LANGLEY)
2016-2017 SCHOOL CALENDAR
Elementary/Middle Schools(Except Douglas Park, Parkside, Shortreed and Betty Gilbert)
APPENDIX C
Agenda 23
MONTH DATE
September Sep 5 (M) Labour Day
Sep 6 (T) School opens
Sep 7 - 23 Portfolio Meetings
Sep 19 (M) School Improvement Half Day – students attend morning only
Sep 30 (F) Curriculum Implementation Day - students not in attendance
October Oct 10 (M) Thanksgiving
Oct 21 (F) Professional Development Day (Provincial)
Oct 24 (M) Collaboration Afternoon (75 minute early dismissal for students)
November Nov 11 (F) Remembrance Day
Nov 21 (M) Last Week of Classes for Term One
Nov 28 - Dec 16 Portfolio Meetings
Nov 29 (T) Collaboration Afternoon (75 minute early dismissal for students)
Dec 16 (F) Term One Report Cards Issued
December Dec 16 (F) Last day prior to Winter Break
January Jan 3 (T) School re-opens after break
Jan 3 (T) Term Two Begins
Jan 9 (M) Collaboration Afternoon (75 minute early dismissal for students)
February Feb 1 (W) Collaboration Afternoon (75 minute early dismissal for students)
Feb 13 (M) Family Day
Feb 14 (T) Last week of Classes for Term Two
Feb 20 - Mar 10 Portfolio Meetings
Feb 24 (F) Professional Development Day (District)
March Mar 10 (F) Term Two Report Cards Issued
Mar 10 (F) Last day prior to Spring Break
Mar 27 (M) School re-opens after break
April Apr 7 (F) Collaboration Afternoon (75 minute early dismissal for students)
Apr 14 (F) Good Friday
Apr 17 (M) Easter Monday
May May 5 (F) Professional Development Day (District)
May 11 (Th) Collaboration Afternoon (75 minute early dismissal for students)
May 22 (M) Victoria Day
June Jun 5 - Jun 23 Portfolio Meetings
Jun 29 (Th) Final Report Card & last day for students prior to Summer Vacation
Jun 30 (F) Administrative Day
July Jul 6 (Th) Summer Session Begins
Aug Aug 10 (Th) Summer Session Ends
SD #35 Board of Education Meeting
26-Apr-16
SCHOOL DISTRICT #35 (LANGLEY)
2016-2017 SCHOOL CALENDAR
U-Connect
APPENDIX C
Agenda 24
MONTH DATE
September Sep 5 (M) Labour Day
Sep 6 (T) School opens
Sep 30 (F) Curriculum Implementation Day - students not in attendance
October Oct 7 (F) School Improvement Half Day – students attend morning only
Oct 10 (M) Thanksgiving
Oct 21 (F) Professional Development Day (Provincial)
Oct 24 (M) Collaboration Afternoon (75 minute early dismissal for students)
November Nov 2 (W) 1 hour early dismissal for parent/teacher interviews
Nov 3 (Th) 1 hour early dismissal for parent/teacher interviews
Nov 11 (F) Remembrance Day
Nov 21 (M) Report Card Prep Half Day – students attend morning only
Nov 29 (T) Collaboration Afternoon (75 minute early dismissal for students)
December Dec 9 (F) Term 1 Report Cards Issued
Dec 16 (F) Last day prior to Winter Break
January Jan 3 (T) School re-opens after break
Jan 9 (M) Collaboration Afternoon (75 minute early dismissal for students)
February Feb 1 (W) Collaboration Afternoon (75 minute early dismissal for students)
Feb 13 (M) Family Day
Feb 20 (M) Report Card Prep Half Day – students attend morning only
Feb 24 (F) Professional Development Day (District)
March Mar 3 (F) Term 2 Report Cards Issued
Mar 8 (W) 1 hour early dismissal for parent/teacher interviews
Mar 9 (Th) 1 hour early dismissal for parent/teacher interviews
Mar 10 (F) Last day prior to Spring Break
Mar 27 (M) School re-opens after break
Apr 7 (F) Collaboration Afternoon (75 minute early dismissal for students)
April Apr 14 (F) Good Friday
Apr 17 (M) Easter Monday
May May 5 (F) Professional Development Day (District)
May 11 (Th) Collaboration Afternoon (75 minute early dismissal for students)
May 22 (M) Victoria Day
June June 22 - 29 Provincial Exams
Jun 29 (Th) Final Report Card & last day for students prior to Summer Vacation
Jun 30 (F) Administrative Day
July Jul 6 (Th) Summer Session Begins
August Aug 10 (Th) Summer Session Ends
SD #35 Board of Education Meeting
26-Apr-16
SCHOOL DISTRICT #35 (LANGLEY)
2016-2017 SCHOOL CALENDAR
Linear Secondary Schools
(BSS, REMSS, WGSS)
APPENDIX C
Agenda 25
MONTH DATE
September Sep 5 (M) Labour Day
Sep 6 (T) School opens
Sep 30 (F) Curriculum Implementation Day - students not in attendance
Oct 7 (F) School Improvement Half Day – students attend morning only
October Oct 10 (M) Thanksgiving
Oct 19 (W) 1 hour early dismissal parent/teacher interviews
Oct 20 (Th) 1 hour early dismissal parent/teacher interviews
Oct 21 (F) Professional Development Day (Provincial)
Oct 24 (M) Collaboration Afternoon (75 minute early dismissal for students)
Oct 31 (M) Report Card Prep Half Day – students attend morning only
November Nov 10 (Th) Term 1 Semester 1 Report Cards Issued
Nov 11 (F) Remembrance Day
Nov 29 (T) Collaboration Afternoon (75 minute early dismissal for students)
December Dec 16 (F) Last day prior to Winter Break
January Jan 3 (T) School re-open after break
Jan 9 (M) Collaboration Afternoon (75 minute early dismissal for students)
Jan 23 - 27 Provincial Exams
Jan 30 (M) Semester 2 Begins
February Feb 1 (W) Collaboration Afternoon (75 minute early dismissal for students)
Feb 10 (F) Semester 1 Report Cards Issued
Feb 13 (M) Family Day
Feb 24 (F) Professional Development Day (District)
March Mar 10 (F) Last day prior to Spring Break
Mar 27 (M) School re-opens after break
Mar 29 (W) 1 hour early dismissal for parent/teacher interviews
Mar 30 (Th) 1 hour early dismissal for parent/teacher interviews
April Apr 7 (F) Collaboration Afternoon (75 minute early dismissal for students)
Apr 10 (M) Report Card Prep Half Day – students attend morning only
Apr 14 (F) Good Friday
Apr 17 (M) Easter Monday
Apr 21 (F) Term 1 Semester 2 Report Cards Issued
May May 5 (F) Professional Development Day (District)
May 11 (Th) Collaboration Afternoon (75 minute early dismissal for students)
May 22 (M) Victoria Day
June Jun 22 - 29 Provincial Exams
Jun 29 (Th) Final Report Card & last day for students prior to Summer Vacation
Jun 30 (F) Administrative Day
July Jul 6 (Th) Summer Session Begins
August Aug 10 (Th) Summer Session Ends
SD #35 Board of Education Meeting
26-Apr-16
2016-2017 SCHOOL CALENDAR
Semester Secondary Schools
(Vanguard, DWP, LSS)
SCHOOL DISTRICT #35 (LANGLEY) APPENDIX C
Agenda 26
MONTH DATE
September Sep 5 (M) Labour Day
Sep 6 (T) School opens
Sep 30 (F) Curriculum Implementation Day - students not in attendance
October Oct 7 (F) School Improvement Half Day – students attend morning only
Oct 10 (M) Thanksgiving
Oct 19 (W) 1 hour early dismissal parent/teacher interviews (Grades 6–12)
Oct 20 (Th) 1 hour early dismissal parent/teacher interviews (Grades 6-12)
Oct 21 (F) Professional Development Day (Provincial)
Oct 24 (M) Collaboration Afternoon (75 minute early dismissal for students)
Oct 31 (M) Report Card Prep Half Day (Grades 6-12 students attend until 11:27 am)
November Nov 2 (W) 1 hour early dismissal for parent/teacher interviews (Grades 1-5)
Nov 3 (Th) 1 hour early dismissal for parent/teacher interviews (Grades 1-5)
Nov 10 (Th) Term 1 Semester 1 Report Cards Issued (Grades 6-12)
Nov 11 (F) Remembrance Day
Nov 21 (M) Report Card Prep Half Day (Grades 1-5 students attend until 12:12 pm)
Nov 29 (T) Collaboration Afternoon (75 minute early dismissal for students)
December Dec 9 (F) Term 1 Report Cards Issued (Grades 1-5)
Dec 16 (F) Last day prior to Winter Break
January Jan 3 (T) School re-opens after break
Jan 9 (M) Collaboration Afternoon (75 minute early dismissal for students)
Jan 23 - 27 Provincial Exams
Jan 30 (M) Semester 2 Begins
February Feb 1 (W) Collaboration Afternoon (75 minute early dismissal for students)
Feb 10 (F) Semester 1 Report Cards Issued (Grades 6-12)
Feb 13 (M) Family Day
Feb 20 (M) Report Card Prep - Half Day (Grades 1-5 students attend until 12:12 pm)
Feb 24 (F) Professional Development Day (District)
March Mar 3 (F) Term 2 Report Cards Issued (Grades 1-5)
Mar 8 (W) 1 hour early dismissal for parent/teacher interviews (Grades 1-5)
Mar 9 (Th) 1 hour early dismissal for parent/teacher interviews (Grades 1-5)
Mar 10 (F) Last day prior to Spring Break
Mar 27 (M) School re-opens after break
Mar 29 (W) 1 hour early dismissal for parent/teacher interviews (Grades 6-12)
Mar 30 (Th) 1 hour early dismissal for parent/teacher interviews (Grades 6-12)
April Apr 7 (F) Collaboration Afternoon (75 minute early dismissal for students)
Apr 10 (M) Report Card Prep - Half Day (Grades 6-12 students attend until 11:27 am)
Apr 14 (F) Good Friday
Apr 17 (M) Easter Monday
Apr 21 (F) Term 1 Semester 2 Report Cards Issued (Grades 6-12)
May May 5 (F) Professional Development Day (District)
May 11 (Th) Collaboration Afternoon (75 minute early dismissal for students)
May 22 (M) Victoria Day
June Jun 22 - 29 Provincial Exams
Jun 29 (Th) Final Report Card & last day for students prior to Summer Vacation
Jun 30 (F) Administrative Day
July Jul 6 (Th) Summer Session Begins
August Aug 10 (Th) Summer Session Ends
SD #35 Board of Education Meeting26-Apr-16
SCHOOL DISTRICT #35 (LANGLEY)
2016-2017 SCHOOL CALENDAR
LFAS (All Students)
APPENDIX C
Agenda 27
MONTH DATE
September Sep 5 (M) Labour Day
Sep 6 (T) School opens
Sep 30 (F) Curriculum Implementation Day - students not in attendance
Oct 7 (F) School Improvement Half Day – students attend morning only
October Oct 10 (M) Thanksgiving
Oct 21 (F) Professional Development Day (Provincial)
Oct 24 (M) Collaboration Afternoon (75 minute early dismissal for students)
November Nov 2 (W) 1 hour early dismissal for parent/teacher interviews
Nov 3 (Th) 1 hour early dismissal for parent/teacher interviews
Nov 11 (F) Remembrance Day
Nov 25 (F) Report Card Prep Half Day – students attend morning only
Nov 29 (T) Collaboration Afternoon (75 minute early dismissal for students)
December Dec 8 (Th) Term 1 Report Cards Issued (Middle/Linear/Semester)
Dec 16 (F) Last day prior to Winter Break
January Jan 3 (T) School re-opens after break
Jan 9 (M) Collaboration Afternoon (75 minute early dismissal for students)
Jan 23 - 27 Provincial Exams (Semester courses)
Jan 30 (M) Semester 2 Begins
February Feb 1 (W) Collaboration Afternoon (75 minute early dismissal for students)
Feb 2 (Th) Semester 1 Final Report Cards Issued (Informal for Middle/Linear)
Feb 13 (M) Family Day
Feb 23 (Th) Report Card Prep Half Day – students attend morning only
Feb 24 (F) Professional Development Day (District)
March Mar 9 (Th) Term 2 Report Cards Issued (Middle/Linear, Informal for Semester 2)
Mar 10 (F) Last day prior to Spring Break
Mar 27 (M) School re-opens after break
April Mar 29 (W) 1 hour early dismissal for parent/teacher interviews
Mar 30 (Th) 1 hour early dismissal for parent/teacher interviews
April 7 (F) Collaboration Afternoon (75 minute early dismissal for students)
Apr 14 (F) Good Friday
Apr 17 (M) Easter Monday
May May 5 (F) Professional Development Day (District)
May 11 (Th) Collaboration Afternoon (75 minute early dismissal for students)
May 22 (M) Victoria Day
June Jun 22 - 29 Provincial Exams
Jun 29 (Th) Final Report Card & last day for students prior to Summer Vacation
Jun 30 (F) Administrative Day
July Jul 6 (Th) Summer Session Begins
August Aug 10 (Th) Summer Session Ends
SD #35 Board of Education Meeting
26-Apr-16
SCHOOL DISTRICT #35 (LANGLEY)
2016-2017 SCHOOL CALENDAR
Langley Fundamental Middle and Secondary School
APPENDIX C
Agenda 28
MONTH DATE
September Sep 5 (M) Labour Day
Sep 6 (T) School opens
Sep 30 (F) Curriculum Implementation Day - students not in attendance
October Oct 7 (F) School Improvement Half Day – students attend morning only
Oct 10 (M) Thanksgiving
Oct 21 (F) Professional Development Day (Provincial)
Oct 24 (M) Collaboration Afternoon (75 minute early dismissal for students)
November Nov 2 (W) 1 hour early dismissal for parent/teacher interviews
Nov 3 (Th) 1 hour early dismissal for parent/teacher interviews
Nov 11 (F) Remembrance Day
Nov 14 - 18 Intersession
Nov 24 (Th) Report Card Prep Half Day – students attend morning only
Nov 29 (T) Collaboration Afternoon (75 minute early dismissal for students)
December Dec 9 (F) Term 1 Report Cards Issued
Dec 16 (F) Last day prior to Winter Break
January Jan 3 (T) School re-opens after break
Jan 9 (M) Collaboration Afternoon (75 minute early dismissal for students)
February Feb 1 (W) Collaboration Afternoon (75 minute early dismissal for students)
Feb 13 (M) Family Day
Feb 20 (M) Report Card Prep Half Day – students attend morning only
Feb 24 (F) Professional Development Day (District)
March Mar 3 (F) Term 2 Report Cards Issued
Mar 8 (W) 1 hour early dismissal for parent/teacher interviews
Mar 9 (Th) 1 hour early dismissal for parent/teacher interviews
Mar 10 (F) Last day prior to Spring Break
Mar 27 (M) School re-opens after break
April Apr 7 (F) Collaboration Afternoon (75 minute early dismissal for students)
Apr 14 (F) Good Friday
Apr 17 (M) Easter Monday
May May 5 (F) Professional Development Day (District)
May 11 (Th) Collaboration Afternoon (75 min early dismissal for students)
May 22 (M) Victoria Day
May 23 - 26 Intersession
July Jul 3 (M) Day not in session (Canada Day)
Jul 6 (Th) Summer Session Begins
Jul 13 (Th) Final Report Card & last day for students prior to Summer Vacation
Jul 14 (F) Administrative Day
August Aug 10 (Th) Summer Session Ends
SD #35 Board of Education Meeting
26-Apr-16
SCHOOL DISTRICT #35 (LANGLEY)
2016-2017 SCHOOL CALENDAR
Douglas Park Community School
APPENDIX C
Agenda 29
MONTH DATE
September Sep 5 (M) Labour Day
Sep 7 (W) First Day of Fall Session Classes
October Oct 10 (M) Thanksgiving
Oct 11 (T) Curriculum Implementation Day (LEC Teachers Only*;no classes, office open)
November Nov 11 (F) Remembrance Day
December Dec 13 (T) Last day prior to Winter Break
Dec 14 (W) Design and Assessment Day / Report Card Prep Day
January Jan 3 (T) Professional Development Day (LEC Teachers Only*; no classes, office open)
Jan 4 (W) First Day of Winter Session Classes
Jan 10 (T) Fall Session Reports Issued
Jan 23 - 27 Provincial Exams
February Feb 13 (M) Family Day
Feb 14 (T) Professional Development Day (LEC Teachers Only*; no classes, office open)
March Mar 9 (Th) Last day prior to Spring Break
Mar 27 (M) School Re-opens after break
April Apr 14 (F) Good Friday
Apr 17 (M) Easter Monday
Apr 18 (T) Professional Development Day (LEC Teachers Only*; no classes, office open)
May May 1 (M) Design and Assessment Day / Report Card Prep Day
May 2 (T) School Improvement Day (LEC Teachers Only*; no classes, office open)
May 3 (W) First Day of Spring Session Classes
May 10 (W) Winter Session Reports Issued
May 22 (M) Victoria Day
June Jun 22 (Th) Last day for students prior to Summer Vacation
Jun 22 - 29 Provincial Exams
Jun 29 (Th) Spring Session Reports Issued
Jun 30 (F) Administrative Day
July Jul 6 (Th) Summer Session Begins
August Aug 10 (Th) Summer Session Ends
*LEC does not have classes on Fridays so the Pro D Days have been shifted compared to other district schools
SD #35 Board of Education Meeting
26-Apr-16
SCHOOL DISTRICT #35 (LANGLEY)
2016-2017 SCHOOL CALENDAR
Langley Education Centre
Langley Online & Distributed Learning, CHOICES
APPENDIX C
Agenda 30
APPENDIX D
Agenda 31
Agenda 32
Agenda 33
Agenda 34
Agenda 35
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: April 26, 2016
TO: Board of Education
FROM: J. David Green, Secretary Treasurer
SUBJECT: Capital Bylaw on Disposal of Properties
RECOMMENDED MOTION:
That the School District No. 35 (Langley) Capital Bylaw on Disposal of Properties - Bradshaw Elementary,
County Line Elementary, Murrayville Elementary and Route 32 be given first reading.
That the School District No. 35 (Langley) Capital Bylaw on Disposal of Properties - Bradshaw Elementary,
County Line Elementary, Murrayville Elementary and Route 32 be given second reading.
That the Board of Education of School District No. 35 (Langley) approves having all three readings of the
Capital Bylaw on Disposal of Properties - Bradshaw Elementary, County Line Elementary, Murrayville
Elementary and Route 32 at tonight’s meeting.
That the School District No. 35 (Langley) Capital Bylaw on Disposal of Properties - Bradshaw Elementary,
County Line Elementary, Murrayville Elementary and Route 32 be given third reading, passed and adopted
on this 26th
day of April 2016.
BACKGROUND:
At the In-camera meeting of the Board on March 8, 2016 the Board passed the following motion:
That the Board of Education receives the feedback on property disposal conversations for
information, as presented and directs staff to draft a letter for the Board Chair’s signature to
inform the Ministry that the public consultation undertaken by the Board of Education to
inform the educational community, general public, community organizations, local
government and First Nations of the proposed disposition of the properties, in compliance
with the Ministry’s School Building Closure and Disposal Policy is complete and request the
Minister’s approval to dispose of the Bradshaw, County Line and Murrayville school sites and
vacant land on 32nd
Avenue.
Agenda 36
The Board of Education of School District No. 35 (Langley)
The letter requesting formal Ministry approval to proceed with the disposals written on April 5, 2016 and
the formal approval from the Ministry was received on April 20, 2016. The Ministry letter is attached to
the Capital Bylaw accompanying this staff report.
Given the complexity of marketing the four properties and the time involved, staff has decided to take
advantage of the services offered through the Government’s “RAEG” (Release of Assets for Economic
Generation) program. This program has negotiated provincial agreements with six pre-qualified realty
firms. District staff worked with RAEG staff to develop an Expression of Interest (“EOI”) to engage one or
more of these pre-qualified firms. The EOI will ask for marketing plans, recommended list prices, selling
strategies, probable selling prices and commission information. The EOI closes on May 6, 2016 and staff is
expected to evaluate the submissions and work with the selected firm(s) throughout May to develop
marketing plans. It is hoped the properties can be listed on the market in early June.
The attached Capital Bylaw is the Board of Education’s notice that it is proceeding with the disposal
having satisfied the Ministry’s requirements in the Ministry’s School Building Closure and Disposal Policy.
Agenda 37
Agenda 38
Agenda 39
CAPITAL BYLAW ON DISPOSAL OF PROPERTIES
(Bradshaw Elementary, County Line Elementary, Murrayville Elementary and Route 32)
A BYLAW by the Board of Education of School District No. 35 (Langley) (hereinafter called the "Board") to adopt a Capital Project of the Board pursuant to Sections 143 (2) and 144 (1) of the School Act, R.S.B.C. 1996, c. 412 as amended from time to time (called the “Act”). WHEREAS the Board of Education has complied with the requirements of the Ministry of Education’s School Building Closure and Disposal Policy to consider the disposal of the following School District properties (Bradshaw, County Line and Murrayville school sites and Route 32 vacant land on 32nd Avenue); AND WHEREAS the Ministry of Education is satisfied that the Board of Education has complied with the requirements of the School Building Closure and Disposal Policy, as evidenced by the attached letter dated April 20, 2016; . BE IT RESOLVED THAT the Board of Education is proceeding with the disposal of Bradshaw Elementary, County Line Elementary, Murrayville Elementary and Route 32 (vacant land on 32nd Avenue). NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board approved by the Minister and specifying the Disposal of Properties is hereby
adopted. 2. This Bylaw may be cited as School District No.35 (Capital Bylaw on Disposal of Properties - Bradshaw Elementary,
County Line Elementary, Murrayville Elementary and Route 32). READ A FIRST TIME THE 26TH DAY OF APRIL, 2016; READ A SECOND TIME THE 26TH DAY OF APRIL, 2016; READ A THIRD TIME, PASSED AND ADOPTED THE 26TH DAY OF APRIL, 2016. _________________________________ Robert McFarlane Board Chair _________________________________ J. David Green, CPA, CA Secretary-Treasurer I HEREBY CERTIFY this to be a true and original School District No. 35 School District No.35 (Capital Bylaw on Disposal of Properties - Bradshaw Elementary, County Line Elementary, Murrayville Elementary and Route 32) adopted by the Board the 26th day of April, 2016. ____________________________________ J. David Green, CPA, CA Secretary-Treasurer
Agenda 40
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: April 26, 2016
TO: Board of Education
FROM: J. David Green, Secretary Treasurer
SUBJECT: Disposal of Lochiel School Site
RECOMMENDED MOTION:
That the Board of Education serves notice that at its Regular Meeting of the Board on May 24, 2016 it
intends to consider motions that the Lochiel school site is no longer required for educational purposes
and that the Board will consider the disposal of the site.
BACKGROUND:
At the March 8, 2016 In-Camera meeting of the Board of Education the Board passed the following
motions:
That the Board of Education informs the education community that the Lochiel School site is no
longer required for educational purposes.
That the Board of Education informs the education community that it intends to dispose of the
closed Lochiel School site and enter into a public consultation process in relation to the planned
disposal.
In order to dispose of the Lochiel School site, the Board would have to make a public statement that the
school is no longer required for educational purposes and obtain the Minister’s approval for the
disposal. The disposal process would require completion of the Ministry’s checklist for disposal, which
would involve a public consultation process. In the reporting out from the In-camera meeting to the
Regular meeting on March 8, 2016, the Board indicated it was serving Notice of Motion for the April 26,
2016 meeting that the Lochiel school site is no longer required for educational purposes and that it
intends to dispose of the property.
Agenda 41
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: April 26, 2016
TO: Board of Education
FROM: J. David Green, Secretary Treasurer
SUBJECT: Capital Project Bylaw No. 127074 (Annual Facilities Grant 2016/2017)
RECOMMENDED MOTION:
That the School District No. 35 (Langley) Capital Project Bylaw No. 127074 (Annual Facilities Grant
2016/2017), in the amount of $2,576,478 be given first reading.
That the School District No. 35 (Langley) Capital Project Bylaw No. 127074 (Annual Facilities Grant
2016/2017), in the amount of $2,576,478 be given second reading.
That the Board of Education of School District No. 35 (Langley) approves having all three readings of the
Capital Project Bylaw No. 127074 (Annual Facilities Grant 2016/2017), in the amount of $2,576,478 at
tonight's meeting.
That the School District No. 35 (Langley) Capital Project Bylaw No. 127074 (Annual Facilities Grant
2016/2017), in the amount of $2,576,478 be given third reading, passed and adopted on this 26th day of
April, 2016.
BACKGROUND:
The Ministry of Education provides funding in the form of an Annual Facilities Grant for the purpose of
maintenance and capital work on our facilities. The grant is provided on the basis of the Ministry’s fiscal
year (April 1 to March 31). The Ministry allocates funding from both its operating budget and its capital
budget to support the AFG grant to districts. The year’s approved grant is comprised of an operating
portion ($738,076) and a capital portion ($2,576,478) for a total of $3,314,554. This total grant includes an
additional amount of $115,797 this year to cover the start-up costs of the Ministry’s new Next Generation
Network (NGN) for School Districts. This amount, and $57,898 for CAMS, will be extracted from the
operating component by the Ministry, leaving an operating balance of $564,381. The total AFG funding
granted to us for the 2016/2017 school year is therefore $3,140,859. The attached AFG Expenditure Plan,
Agenda 42
The Board of Education of School District No. 35 (Langley)
representing this total of $3,140,859 is being presented tonight for the Board’s approval. Also attached to
this report is the Ministry of Education’s Annual Facilities Grant Policy.
In order to access Ministry of Education capital funding, the Board is required to adopt a Bylaw. The
attached Bylaw is therefore being presented for the Board’s adoption in order to access capital funding in
the amount of $2,576,478, for the 2016/2017 Annual Facilities Grant.
Note: CAMS (Capital Asset Management System) is a Ministry initiative. The funding is to pay for revised facility audits
which are regularly taking place throughout the province. The Ministry revamped the Facility Audit process and tendered
for the inspection portion of the work. The $57,898 is determined by the Ministry and their tendering process will cover the
inspections and reports for our District.
Agenda 43
CAPITAL PROJECT BYLAW NO. 127074 (ANNUAL FACILITIES GRANT 2016/2017)
A BYLAW by the Board of Education of School District No. 35 (Langley) (hereinafter called the "Board") to adopt a Capital Project of the Board pursuant to Sections 143 (2) and 144 (1) of the School Act, R.S.B.C. 1996, c. 412 as amended from time to time (called the “Act”). WHEREAS in accordance with provisions of the School Act the Minister of Education (hereinafter called the "Minister") has approved Capital Project No. 127074. . NOW THEREFORE the Board agrees to the following: (a) upon approval to proceed, commence the Project and proceed diligently and use its best efforts to complete the
Project substantially as directed by the Minister; (b) observe and comply with any rule, policy or regulation of the Minister as may be applicable to the Board or the
Project; and, (c) maintain proper books of account, and other information and documents with respect to the affairs of the Project,
as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board approved by the Minister and specifying a maximum expenditure of $2,576,478 for
Project No. 127074 is hereby adopted. 2. This Bylaw may be cited as School District No.35 (Annual Facilities Grant 2016/2017) Capital Project Bylaw No.
127074. READ A FIRST TIME THE 26TH DAY OF APRIL, 2016; READ A SECOND TIME THE 26TH DAY OF APRIL, 2016; READ A THIRD TIME, PASSED AND ADOPTED THE 26TH DAY OF APRIL, 2016. _________________________________ Robert McFarlane Board Chair _________________________________ J. David Green, CPA, CA Secretary-Treasurer I HEREBY CERTIFY this to be a true and original School District No. 35 (Annual Facilities Grant 2016/2017) Capital Project Bylaw No. 127074 adopted by the Board the 26th day of April, 2016. ____________________________________ J. David Green, CPA, CA Secretary-Treasurer
Agenda 44
School District 35 Langley
Annual Facilities Grant (AFG) EXPENDITURE PLANPeriod: April 1, 2016 - March 31, 2017
Is this a VFA VFA Uniformat Code Actual
Requirement (see uniformat tab for more info) Cost
ROOF REPLACEMENTS
H.D. Stafford Replacement of sections 1 78,000 Section 1 Yes B30 Roofing
Nicomekl Replacement of sections 2,6,7 85,000 Sec 2(65K), Pr 6(115K), 7(5K) Yes B30 Roofing
REMSS Roof replacement of portables 85,000 PrP13,P14,P15,16,17 Yes B30 Roofing
Vanguard Replacement of sections Heritage Bldg. 20,000 Yes B30 Roofing
D.W. Poppy Replacement of sections 16,20 42,000 Sec 16(9K), Pr20 (33K) Yes B30 Roofing
Fort Elementary Replacement of sections Portable 50,000 Daycare Pr. No B30 Roofing
Various Roof repairs 100,000 Contractor/Inhouse added funding Yes B30 Roofing
(from HDS) for additional repair work
Various Drawings, specs and consulting 30,000 InterProvincial Roofing No B30 Roofing
MECHANICAL SYSTEM UPGRADES
H.D. Stafford Washroom renovations 80,000 Old wing (4 of 8) Yes D20 Plumbing
Various Ongoing Custodial rooms 10,000 Install floor sinks (ergonomics) Yes D20 Plumbing
Various Direct digital control for HVAC upgrades
upgrades 120,000 Shortreed, Noel Booth, Nicomekl Yes D30 HVAC
Nicomekl Washroom renovations 40,000 East Wing (boys/girls) Yes D20 Plumbing
Peterson Road Boiler replacement 180,000 Yes D30 HVAC
W.G.S.S. Boiler upgrade 80,000 South Wing Yes D30 HVAC
A.C.S.S. Washroom renovations - partitions 80,000 Yes D20 Plumbing
flooring fixtures
D.W. Poppy Front sewage pumps 20,000 No D20 Plumbing
Fort Langley Elementary Re: Piping hallway 5,000 Yes D20 Plumbing
Various A/C server rooms 15,000 Willoughby, LF Arts, Parkside, TBA No D30 HVAC
Various Duct cleaning 65,000 Topham, Apex, Vanguard, LFA, REM Yes D30 HVAC
Belmont, Fort Elem., Peterson Rd.
ELECTRICAL SYSTEM UPGRADES
LFMSS Lighting Project 50,000 Labour Only No D50 Electrical
LFES Lighting Project 100,000 No D50 Electrical
Dorothy Peacock Lighting Project, Relamp 50,000 No D50 Electrical
James Hill Lighting Project, Relamp 50,000 No D50 Electrical
Maintenance Lighting Project 10,000 Bus Garage only No D50 Electrical
Various Sites Lighting Project Exterior Lights 100,000 D. Park, Parkside, A. Hope, Peterson, No D50 Electrical
Belmont, James Kennedy
LSS, ACSS Vault Maintenance 50,000 No D50 Electrical
HDS, WGSS, SBO, ACSS Genset load testing 6,000 No D50 Electrical
FACILITY UPGRADES
Gordon Greenwood Eliminate skylight 10,000 Leaking Yes B10 Superstructure
LFES Gym floor replacement 55,000 Poured Polyurethane Yes C30 Interior Finishes
TBD Flooring replacement 175,000 Ongoing Yes C30 Interior Finishes
Alex Hope Gym floor replacement 55,000 Poured Polyurethane Yes C30 Interior Finishes
H.D. Stafford Gym floor, sand, reline, resurface 75,000 Small gym Yes C30 Interior Finishes
Shortreed Changerooms 20,000 Yes C30 Interior Finishes
LFMSS Soffit replacement (rotten) 10,000 To match cladded soffits No B10 Superstructure
Lynn Fripps or Richard Bulpitt Exterior Painting/Woodwork 18,000 No B20 Exterior Enclosure
TBD Chip flake/clear polyurea flooring 60,000 Douglas Park, W. Langley, B.S.S. Yes C30 Interior Finishes
stairs, various wsrms/halls
Description of WorkCost
EstimateFacility Comments
Agenda 45
Glenwood Exterior paint 50,000 Yes B10 Superstructure
ACSS Exterior paint 38,000 Carryover Yes B10 Superstructure
Portables Exterior paint 10,000 Weather and time permitting Yes B10 Superstructure
Various Resurface gym floors 30,000 Yes C30 Interior Finishes
LOSS PREVENTION PROJECTS
ACSS Intrusion alarm replacement 15,000 Yes E10 Equipment
Langley Meadows Fire alarm panel replacement 25,000 Yes D40 Fire Protection
REMSS Shutters - N/E lower windows 25,000 TOL drainage rocks used to break Yes B10 Superstructure
FUNCTIONAL IMPROVEMENTS
Nicomekl
Office counter (ergonomics) gym
kitchen 32,000 No F10 Special Construction
BSS SW hallway windows 25,000 Window replacement Yes B10 Superstructure
ACSS NE wing windows upgrade 30,000 Replace single pane Yes B10 Superstructure
James Kennedy Window upgrade 50,000 Life cycle Yes B10 Superstructure
D.W. Poppy Skylight replacement 50,000 Life cycle Yes B10 Superstructure
D.W. Poppy Window and siding replacement s-side 35,000 Life cycle (leaking) Yes B10 Superstructure
LFA
Replace windows Dance Studio/Art
room 5,000 Labour Only Yes B10 Superstructure
Fort Langley Elementary
Replace original single panel wooden
windows - Wing TBD 25,000 Yes B10 Superstructure
Various Door and door hardware 50,000 Yes B10 Superstructure
TECHNOLOGY INFRASTUCTURE
UPGRADES
W. Brown, Coghlan, Glenwood, TBD Information Technology Dept. 30,000 Wireless upgrades nodes No E10 Equipment
(Cheryl Fernandes)
Nicomekl PA system 21,000 In conjunction with office upgrade Yes D50 Electrical
SITE UPGRADES
TBD Site Upgrades 50,000 Drainage/Paving No G20 Site Improvement
Simonds Sidewalk/path east-side 10,000 No G20 Site Improvement
Alex Hope
NW stairs, widen sidewalks, asphalt
repairs 70,000 Yes G20 Site Improvement
DISABLED ACCESS
REMSS, West Langley Disable access 22,000 REMSS Portable/washroom, No F10 Special Construction
West Langley - Main Entrance
ASBESTOS ABATEMENT
Various Asbestos Abatement 65,000 REMSS, DWP, BSS Yes G20 Site Improvement
HEALTH & SAFETY UPGRADES
WGSS Steel Stairs 40,000 Rusting? Yes C20 Stairs
REMSS Portable repairs - moisture issue 15,000 No B20 Exterior Enclosure
SITE SERVICING
WGSS Front entrance/sidewalk 50,000 Yes G20 Site Improvement
TBD Site servicing 75,000 Parking lots Yes G20 Site Improvement
YCMS, Richard Bulpitt Site Services - 1 year maintenance 50,000 As per TOL Servicing Agreement Yes F10 Special Construction
Emergent Work various sites 68,859 No
Agenda 46
EXPENDITURE PLAN TOTAL 3,140,859$
2016/17 TOTAL ALLOCATION TO DISTRICT 3,140,859$
REMAINING AFG AVAILABLE -$
Agenda 47
Level 2: Level 3: Level 4:
Group Elements Individual Elements Sub-Elements
A - SUBSTRUCTUREA1011 Wall Foundations
A1012 Column Foundations & Pile Caps
A1013 Perimeter Drainage & Insulation
A1021 Pile Foundations
A1022 Grade Beams
A1023 Caissons
A1024 Underpinning
A1025 Dewatering
A1026 Raft Foundations
A1027 Pressure Injected Grouting
A1029 Other Special Conditions
A1031 Standard Slab on Grade
A1032 Structural Slab on Grade
A1033 Inclined Slab on Grade
A1034 Trenches, Pits & Bases
A1035 Under-Slab Drainage & Insulation
A2011 Excavation for Basements
A2012 Structure Back Fill & Compaction
A2013 Shoring
A2021 Basement Wall Construction
A2022 Moisture Protection
A2023 Basement Wall Insulation
A2024 Interior Skin
B - SHELLB1011 Suspended Basement Floors Construction
B1012 Upper Floors Construction
B1013 Balcony Floors Construction
B1014 Ramps
B1015 Exterior Stairs & Fire Escapes
B1016 Floor Raceway Systems
B1019 Other Floor Construction
B1021 Flat Roof Construction
B1022 Pitched Roof Construction
B1023 Canopies
B1029 Other Roof Systems
B2011 Exterior Wall Construction
B2012 Parapets
B2013 Exterior Louvers, Screens & Fencing
B2014 Exterior Sun Control Devices
B2015 Balcony Walls & Handrails
B2016 Exterior Soffits
B2021 Windows
B2022 Curtain Walls
B2023 Storefronts
B2031 Glazed Doors & Entrances
B2032 Solid Exterior Doors
B2033 Revolving Doors
B2034 Overhead Doors
B2039 Other Doors & Entrances
B3011 Roof Finishes
B3012 Traffic Toppings & Paving Membranes
B3013 Roof Insulation & Fill
B3014 Flashings & Trim
B3015 Roof Eaves & Soffits
B3016 Gutters & Downspouts
B3021 Glazed Roof Openings
B3022 Roof Hatches
B3023 Gravity Roof Ventilators
C - INTERIORSC1011 Fixed Partitions
C1012 Demountable Partitions
C1013 Retractable Partitions
C1014 Site Built Toilet Partitions
C1015 Site Built Compartments Cubicles
C1016 Interior Balustrades & Screens
C1017 Interior Windows & Storefronts
C1021 Interior Doors
C1022 Interior Door Frames
C1023 Interior Door Hardware
C1024 Interior Door Wall Opening Elements
C1025 Interior Door Sidelights & Transoms
C1026 Interior Hatches & Access Doors
C1027 Door Painting & Decoration
C1031 Fabricated Toilet Partitions
C1032 Fabricated Compartments & Cubicles
C1033 Storage Shelving & Lockers
C1034 Ornamental Metals & Handrails
C1035 Identifying Devices
C1036 Closet Specialties
C1037 General Fittings & Misc. Metals
C2011 Regular Stairs
C2012 Curved Stairs
C2013 Spiral Stairs
C2014 Stair Handrails & Balustrades
C2021 Stair, Tread, & Landing Finishes
C2022 Stair Soffit Finishes
C2023 Stair Handrail & Balustrade Finishes
C3011 Wall Finishes to Inside Exterior Walls
C3012 Wall Finishes to Interior Walls
C3013 Column Finishes
C3021 Floor Toppings
C3022 Traffic Membranes
C3023 Hardeners & Sealers
C3024 Flooring
C20 Stairs C2010 Stair Construction
C2020 Stair Finishes
C30 Interior Finishes C3010 Wall Finishes
C3020 Floor Finishes
B30 Roofing B3010 Roof Coverings
B3020 Roof Openings
C10 Interior Construction C1010 Partitions
C1020 Interior Doors
C1030 Fittings
B10 Superstructure B1010 Floor Construction
B1020 Roof Construction
B20 Exterior Enclosure B2010 Exterior Walls
B2020 Exterior Windows
B2030 Exterior Doors
A10 Foundations A1010 Standard Foundations
A1020 Special Foundations
A1030 Slab on Grade
A20 Basement Construction A2010 Basement Excavation
A2020 Basement Walls
4 of 7 Agenda 48
Level 2: Level 3: Level 4:
Group Elements Individual Elements Sub-Elements
C3025 Carpeting
C3026 Bases, Curbs & Trim
C3027 Access Pedestal Flooring
C3031 Ceiling Finishes
C3032 Suspended Ceilings
C3033 Other Ceilings
D - SERVICESD1011 Passenger Elevators
D1012 Freight Elevators
D1013 Lifts
D1021 Escalators
D1022 Moving Walks
D1091 Dumbwaiters
D1092 Pneumatic Tube Systems
D1093 Hoists & Cranes
D1094 Conveyors
D1095 Chutes
D1096 Turntables
D1097 Baggage Handling & Loading Systems
D1098 Transportation Systems
D2011 Water Closets
D2012 Urinals
D2013 Lavatories
D2014 Sinks
D2015 Bathtubs
D2016 Wash Fountains
D2017 Showers
D2018 Drinking Fountains & Coolers
D2019 Bidets & Other Plumbing Fixtures
D2021 Cold Water Service
D2022 Hot Water Service
D2023 Domestic Water Supply Equipment
D2031 Waste Piping
D2032 Vent Piping
D2033 Floor Drains
D2034 Sanitary Waste Equipment
D2035 Pipe Insulation
D2041 Pipe & Fittings
D2042 Roof Drains
D2043 Rainwater Drainage Equipment
D2044 Pipe Insulation
D2091 Gas Distribution
D2092 Acid Waste Systems
D2093 Interceptors
D2094 Pool Piping & Equipment
D2095 Decorative Fountain Piping Devices
D2099 Other Piping Systems
D3011 Oil Supply System
D3012 Gas Supply System
D3013 Coal Supply System
D3014 Steam Supply System
D3015 Hot Water Supply System
D3016 Solar Energy System
D3017 Wind Energy System
D3021 Boilers
D3022 Boiler Room Piping & Specialties
D3023 Auxiliary Equipment
D3024 Insulation
D3031 Chilled Water Systems
D3032 Direct Expansion Systems
D3041 Air Distribution Systems
D3042 Exhaust Ventilation Systems
D3043 Steam Distribution Systems
D3044 Hot Water Distribution
D3045 Chilled Water Distribution
D3046 Change-over Distribution Systems
D3047 Glycol Distribution Systems
D3051 Terminal Self-Contained Units
D3052 Package Units
D3061 Heating Generating Systems
D3062 Cooling Generating Systems
D3063 Heating/Cooling Air Handling Units
D3064 Exhaust & Ventilating Systems
D3065 Hoods & Exhaust Systems
D3066 Terminal Devices
D3067 Energy Monitoring & Control
D3068 Building Automation Systems
D3069 Other Controls & Instrumentation
D3071 Piping System Testing & Balancing
D3072 Air Systems Testing & Balancing
D3073 HVAC Commissioning
D3079 Other Systems Testing & Balancing
D3091 Special Cooling Systems & Devices
D3092 Special Humidity Control
D3093 Dust & Fume Collectors
D3094 Air Curtains
D3095 Air Purifiers
D3096 Paint Spray Booth Ventilation
D3097 General Construction Items (HVAC)
D4011 Sprinkler Water Supply
D4012 Sprinkler Pumping Equipment
D4013 Dry Sprinkler System
D4021 Standpipe Water Supply
D4022 Pumping Equipment
D4023 Standpipe Equipment
D4024 Fire Hose Equipment
D40 Fire Protection D4010 Sprinklers
D4020 Standpipes
D30 HVAC D3010 Energy Supply
D3020 Heat Generating Systems
D3030 Cooling Generating Systems
D3040 Distribution Systems
D3050 Terminal & Package Units
D3060 Controls & Instrumentation
D3070 Systems Testing & Balancing
D3090 Other HVAC Systems & Equipment
D10 Conveying D1010 Elevators & Lifts
D1020 Escalators & Moving Walks
D1090 Other Conveying Systems
D20 Plumbing D2010 Plumbing Fixtures
D2020 Domestic Water Distribution
D2030 Sanitary Waste
D2040 Rain Water Drainage
D2090 Other Plumbing Systems
C30 Interior Finishes
C3020 Floor Finishes
C3030 Ceiling Finishes
5 of 7 Agenda 49
Level 2: Level 3: Level 4:
Group Elements Individual Elements Sub-Elements
D4031 Fire Extinguishers
D4032 Fire Extinguisher Cabinets
D4091 Carbon Dioxide Systems
D4092 Foam Generating Equipment
D4093 Clean Agent Systems
D4094 Dry Chemical System
D4095 Hood & Duct Fire Protection
D5011 High Tension Service & Dist.
D5012 Low Tension Service & Dist.
D5021 Branch Wiring Devices
D5022 Lighting Equipment
D5031 Public Address & Music Systems
D5032 Intercommunication & Paging System
D5033 Telephone Systems
D5034 Call Systems
D5035 Television Systems
D5036 Clock & Program Systems
D5037 Fire Alarm Systems
D5038 Security & Detection Systems
D5039 Local Area Networks
D5091 Grounding Systems
D5092 Emergency Light & Power Systems
D5093 Floor Raceway Systems
D5094 Other Special Systems & Devices
D5095 General Construction Items (Elect.)
E - EQUIPMENT AND FURNISHINGSE1011 Security & Vault Equipment
E1012 Teller & Service Equipment
E1013 Registration Equipment
E1014 Checkroom Equipment
E1015 Mercantile Equipment
E1016 Laundry & Dry Cleaning Equipment
E1017 Vending Equipment
E1018 Office Equipment
E1021 Ecclesiastical Equipment
E1022 Library Equipment
E1023 Theater & Stage Equipment
E1024 Instrumental Equipment
E1025 Audio-visual Equipment
E1026 Detention Equipment
E1027 Laboratory Equipment
E1028 Medical Equipment
E1029 Other Institutional Equipment
E1031 Vehicular Service Equipment
E1032 Parking Control Equipment
E1033 Loading Dock Equipment
E1039 Other Vehicular Equipment
E1091 Maintenance Equipment
E1092 Solid Waste Handling Equipment
E1093 Food Service Equipment
E1094 Residential Equipment
E1095 Unit Kitchens
E1097 Window Washing Equipment
E1099 Other Equipment
E2011 Fixed Artwork
E2012 Fixed Casework
E2013 Blinds & Other Window Treatments
E2014 Fixed Floor Grilles & Mats
E2015 Fixed Multiple Seating
E2016 Fixed Interior Landscaping
E2021 Movable Artwork
E2022 Furniture & Accessories
E2023 Movable Rugs & Mats
E2024 Movable Interior Landscaping
F - SPECIAL CONSTRUCTION & DEMOLITIONF1011 Air Supported Structures
F1012 Pre-engineered Structures
F1013 Other Special Structures
F1021 Integrated Assemblies
F1022 Special Purpose Rooms
F1023 Other Integrated Construction
F1031 Sound, Vibration & Seismic Const.
F1032 Radiation Protection
F1033 Special Security Systems
F1034 Vaults
F1039 Other Special Construction Systems
F1041 Aquatic Facilities
F1042 Ice Rinks
F1043 Site Constructed Incinerators
F1044 Kennels & Animal Shelters
F1045 Liquid & Gas Storage Tanks
F1049 Other Special Facilities
F1051 Recording Instrumentation
F1052 Building Automation System
F1059 Other Special Controls & Instrumentation
F2011 Building Interior Demolition
F2012 Building Exterior Demolition
F2021 Removal of Hazardous Components
F2022 Encapsulation of Hazardous Components
G - BUILDING SITE WORKG1011 Clearing & Grubbing
G1012 Tree Removal & Thinning
G1021 Building Demolition
G1022 Demolition of Site Components
F20 Selective Building Demolition F2010 Building Elements Demolition
F2020 Hazardous Components Abatement
G10 Site Preparation G1010 Site Clearing
G1020 Site Demolition & Relocation
E1030 Vehicular Equipment
E1090 Other Equipment
F10 Special Construction F1010 Special Structures
F1020 Integrated Construction
F1030 Special Construction Systems
F1040 Special Facilities
F1050 Special Controls & Instrumentation
E20 Furnishings E2010 Fixed Furnishings
E2020 Movable Furnishings
E10 Equipment E1010 Commercial Equipment
E1020 Institutional Equipment
D40 Fire Protection
D4030 Fire Protection Specialties
D4090 Other Fire Protection Systems
D50 Electrical D5010 Electrical Service & Distribution
D5020 Lighting & Branch Wiring
D5030 Communications & Security
D5090 Other Electrical System
6 of 7 Agenda 50
Level 2: Level 3: Level 4:
Group Elements Individual Elements Sub-Elements
G1023 Relocation of Building & Utilities
G1024 Utilities Relocation
G1031 Site Grading Excavation
G1032 Borrow Fill
G1033 Soil Stabilization & Treatment
G1034 Site Dewatering
G1035 Site Shoring
G1036 Embankments
G1037 Erosion Control
G1041 Removal of Contaminated Soil
G1042 Soil Restoration & Treatment
G2011 Bases & Sub-Bases
G2012 Paving & Surfacing
G2013 Curbs Gutters & Drains
G2014 Guardrails & Barriers
G2015 Painted Lines
G2016 Marking & Signage
G2017 Vehicular Bridges
G2021 Bases & Sub-Bases
G2022 Paving & Surfacing
G2023 Curbs, Rails & Barriers
G2024 Parking Booths & Equipment
G2025 Markings & Signage
G2031 Paving & Surfacing
G2032 Edging
G2033 Exterior Steps
G2034 Pedestrian Bridges
G2041 Fences & Gates
G2042 Retaining Walls
G2043 Terrace & Perimeter Walls
G2044 Signage
G2045 Site Furnishings
G2046 Fountains, Pools & Watercourses
G2047 Playing Fields
G2048 Flagpoles
G2049 Miscellaneous Structures
G2051 Fine Grading & Soil Preparation
G2052 Erosion Control Measures
G2053 Top Soil & Planting Beds
G2054 Seeding & Sodding
G2055 Planting
G2056 Planters
G2057 Irrigation Systems
G2059 Other Landscape Features
G3011 Potable Water Distribution & Storage
G3012 Non Potable Water Distrib. & Storage
G3013 Well Systems
G3014 Fire Protection Distribution & Storage
G3015 Pumping Stations
G3016 Package Water Treatment Plants
G3021 Piping
G3022 Manholes & Cleanouts
G3023 Septic Disposal Systems
G3024 Lift Stations
G3025 Packaged Water Waste Treatment Plants
G3026 Septic Tanks
G3027 Drain Fields
G3031 Piping
G3032 Manholes
G3033 Headwalls & Catch Basins
G3034 Lift Stations
G3035 Retention Ponds
G3036 Ditches & Culverts
G3041 Steam Supply
G3042 Condensate Return
G3043 Hot Water Supply System
G3044 Pumping Stations
G3051 Chilled Water Piping
G3052 Wells for Cooling/Heating
G3053 Pumping Stations
G3054 Cooling Towers on Site
G3061 Fuel Piping
G3062 Fuel Equipment
G3063 Fuel Storage Tanks
G3064 Fuel Dispensing Stations
G3091 Industrial Waste Systems
G3092 POL (Petroleum Oil & Lubricants) Distribution Systems
G4011 Substations
G4012 Overhead Power Distribution
G4013 Underground Power Distribution
G4021 Fixtures & Transformers
G4022 Poles
G4023 Wiring Conduits & Ductbanks
G4024 Site Lighting Controls
G4031 Site Communication Systems
G4032 Site Security & Alarm Systems
G4091 Cathodic Protection
G4092 Site Emergency Power Generation
G9011 Service Tunnels
G9012 Trench Boxes
G9013 Pedestrian Tunnels
G9090 Other Site Systems G9091 Snow Melting Systems
G90 Other Site Construction G9010 Service & Pedestrian Tunnels
G30 Site Mechanical Utilities G3010 Water Supply
G3020 Sanitary Sewer
G3030 Storm Sewer
G3040 Heating Distribution
G3050 Cooling Distribution
G3060 Fuel Distribution
G3090 Other Site Mechanical Utilities
G40 Site Electrical Utilities G4010 Electrical Distribution
G4020 Site Lighting
G4030 Site Communication & Security
G4090 Other Site Electrical Utilities
G20 Site Improvement G2010 Roadways
G2020 Parking Lots
G2030 Pedestrian Paving
G2040 Site Development
G2050 Landscaping
G10 Site Preparation
G1020 Site Demolition & Relocation
G1030 Site Earthwork
G1040 Hazardous Waste Remediation
7 of 7 Agenda 51
Agenda 52
Agenda 53
Agenda 54
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: April 26, 2016
TO: Board of Education
FROM: J. David Green, Secretary Treasurer
SUBJECT: Board Meeting Schedule 2016/2017
RECOMMENDED MOTION:
That the Board of Education approves the Board Meeting Schedule for the 2016/2017 school year, as
presented.
BACKGROUND:
Attached to this report is the Board Meeting Schedule for the 2016/2017 school year.
Agenda 55
Revised April 21, 2016 (Italicized means added during school year)
BOARD / COMMITTEE MEETINGS SCHEDULE – 2016/2017
September 6 In Camera 5:00
September 12 (Monday) Education 3:00 September 13 Finance & Facilities 5:00 September 13 Strategic Plan 7:00 September 20 Audit 3:30
September 27 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular
October 3 (Monday) Education 3:00
October 4 Policy 4:00
October 11 Finance & Facilities 5:00
October 25 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular
November 7 (Monday) Education 3:00
November 8 Policy 4:00 November 15 Finance and Facilities 5:00 November 15 Strategic Plan 7:00 December 6 Audit 3:30
December 6 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular
January 9 (Monday) Education 3:00
January 10 Policy 4:00
January 10 Finance and Facilities 5:00
January 24 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular
February 6 (Monday) Education 3:00 February 7 Audit 3:30 February 7 Finance & Facilities 5:00 February 7 Strategic Plan 7:00 February 21 Special Board Meeting
(Amended Budget) 7:00 pm Regular
February 28 Service Awards 7:00 pm
March 7 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular
April 3 (Monday) Education 3:00
April 4 Policy 4:00
April 11 Audit 3:30
April 11 Finance and Facilities 5:00 April 11 Strategic Plan 7:00
April 25 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular
May 1 (Monday) Education 3:00 May 2 Policy 4:00 May 9 Finance and Facilities 5:00
May 23 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular
June 5 (Monday) Education 3:00
June 6 Audit 3:30 June 6 Finance and Facilities 5:00 June 6 Strategic Plan 7:00
June 20 Board Meeting 5:30 pm In-Camera / 7:00 pm Regular
Agenda 56
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: April 26, 2016
TO: Board of Education
FROM: Suzanne Hoffman, Superintendent of Schools
David Green, Secretary-Treasurer
SUBJECT: Long Term Facilities Plan: Middle Schools Update
RECOMMENDED MOTION:
That the Board of Education receives the Middle Schools Update for information, as presented.
BACKGROUND:
As a follow-up to the February 16, 2016 Strategic Plan Committee Meeting as well as the March 8,
2016 Regular Meeting of the Board of Education, this Staff Report contains some of the follow-up
information as requested by trustees. Additional information will be brought forward at the May
Regular Board Meeting. As indicated to the Board in March, the Superintendent has convened a
small committee consisting of herself, Brian Iseli, Assistant Secretary Treasurer; Tim Everson, retired
administrator; and Sam Muraca, District Vice-Principal of Educational Planning.
Background Information: Long Term Facilities Plan
In September 2013, the previous Board of Education prioritized recommendations from the October
3, 2012 Long Term Facilities Plan (LTFP). The previous Board provided direction to staff to act upon
the following LTFP recommendations:
The consolidation of alternate programs
Secondary French Immersion programs
The Montessori program at Uplands Elementary
Staff is now bringing forward one of three other priorities identified by the previous Board: A
discussion on “middle grades education with a potential follow-up process on middle grades
configuration for Brookswood, DW Poppy and Walnut Grove areas.” The remaining two priorities are
(1) school consolidations and (2) the location of the Fundamental program.
Agenda 57
The Board of Education of School District No. 35 (Langley)
In the March 8, 2016 Staff Report to the Regular Meeting of the Board of Education, trustees had
identified nine bulleted items (see attached Staff Report) requiring follow-up. Three of those items:
1. The educational opportunities in middle schools
2. A vision for a middle school model
3. The completion of an information (FAQ) package for trustees and community
will be included in this Staff Report, the remaining items will be brought forward in May.
1. Educational Opportunities in Middle Schools
Mr. Tim Everson has met with administrators from the District’s current middle schools, a
couple of elementary and secondary administrators, as well as district staff. He has also
networked and connected with other middle school districts such as Coquitlam and
Abbotsford. The purpose of the conversations has been to surface what these
individuals/organizations see as essential educational opportunities created in a middle
school configuration. In the May Staff Report, a summary of the key educational
opportunities in middle schools will be shared with trustees.
2. A Vision for Middle Schools
Attached to this Staff Report is the vision document for middle schools in the Langley School
District. It was created in the spring of 2014 to align with the District’s new vision document.
The vision is seen as philosophically aligning all current middle schools but recognizes that
some middle school programming varies to some degree, based on building sites.
3. FAQ/Information Package
Attached to the Staff Report is a FAQ/Information Package that Mr. Everson created during
the opening of Yorkson Creek Middle School. This will be updated, edited and shared with
the community once a consultation plan and timeline is shared with the Board of Education.
Next Steps
Superintendent Hoffman to provide more information to trustees at the next Board meeting
Staff will create a potential timeline and draft plan for a community and staff consultation
process
Agenda 58
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: March 8, 2016
TO: Board of Education
FROM: Suzanne Hoffman, Superintendent of Schools
David Green, Secretary-Treasurer
SUBJECT: Long Term Facilities Plan – Middle Schools Update
RECOMMENDED MOTION:
That the Board of Education receives the Long Term Facilities Plan – Middle Schools Update for
information, as presented.
BACKGROUND:
At the February 16, 2016 Strategic Plan meeting, Trustees discussed Recommendation #2 of the District’s
Long Term Facilities Plan:
“Commence a stakeholder consultation process to discuss middle grades education with a potential follow-
up process on middle grades configuration for the Brookswood, DW Poppy and Walnut Grove areas.”
At that meeting, Trustees requested additional information prior to proceeding with a community
consultation with respect to middle schools in the Langley School District. Trustees requested information
and clarity on topics such as:
The educational opportunities in middle schools
A vision for a middle school model
An articulated connection to the Long Term Facilities Plan
A plan, including the role of trustees, for a consultation process
Details on a potential middle school model for
o Choice Programs (such as French Immersion)
o Communities such as Walnut Grove (that are operating at capacity)
An overview of potential costs
An idea of what a transition process could look like, if there was a move to a middle school model
The completion of an information (FAQ) package for trustees and the community
A discussion of the impact on differently configured schools (LFAS, LFMSS, Vanguard)
The Superintendent has convened a small District committee that will begin to undertake the work
requested by Trustees. At the April and May Regular Meetings of the Board of Education information will
be brought back to Trustees. Staff is hoping that at the May meeting a draft plan, with the next steps on
potentially moving forward, can be brought forward for the Board’s consideration.
Agenda 59
Support for Transition• Connectionsbetween
ElementaryandMiddleschoolsareencouragedandsupported
• Studentsarenurturedintheirjourneyfromchildhoodtoadolescence
• CommunicationandconnectionsarepromotedbetweenMiddleandSecondaryschools
School is a safe place to learn• Thereisacceptance
andsupportforstudentdifferencesincludingcultures,languages,sexualorientation,andabilities
• Studentsandstafffeelphysicallyandemotionallysafe
• CodeofConductisclearandconsistentlyapplied
• Itisaclosedcampus;studentsremainonschoolgroundsthroughouttheday
Staff know each student• Advisory–Opportunities
arecreatedtoformlongtermrelationshipswithastaffmemberandstudentsofvariousages.Aforumiscreatedtodiscussrelevantandcurrenttopicsandcurriculum
• Staffunderstandtheneedsofadolescents
• Allstaffprovideforstudents’intellectual,ethical,social,emotionalandphysicalgrowthandwellbeing
• Eachchildhasanadultadvocateonstaff:someonewhoknowseachchildpersonally
Connectedness• Studentsandstafffeel
connectedtotheschool• Studentsfeelconnectedto
othersindifferentgradelevels
• Familiesplayanintegralroleinthelifeoftheschool
• Thecommunityisinvolvedintheschool
• Theschoolisintegralpartofthecommunity
Staff are committed to middle level instruction• Staffarecommittedto
workasateamtobuildandimplementanintegratedMiddleYearsprogram
• Teachershaveopportunitiestoteachtotheirstrengths
• Teachercollaborationisprovidedthroughcommonplanningtime
Explorations• Everychildparticipatesin
explorations• Explorationsareorganized
tofacilitatethediscoveryofpersonalskillsandstrengths
• Diverseopportunitieswillbecreatedbasedontheinterestsofthestudentsandthestrengthsandskillswithinthecommunity
Relevant instruction• Instructionutilizing
interdisciplinaryunitsandinquiryiscommon
• Learningisengagingandexperiential
• Curriculumprovidesrelevantandchallenginglearningopportunities
• Scheduling,curriculum,instructionandassessmentareorganizedformaximumflexibility
Middle School Pillars & Core Values
Agenda 60
Middle School FAQ’s SD35 Board of Education Meeting
April 26, 2016
Why Middle Schools? Students are transitioning, leaving childhood behind, and becoming young adults,
and middle schools reflect this transition
Everything about them reflects the unique characteristics of adolescent children
Goal is to keep Grade 5’s and 8’s younger, not make Grade 6’s older
Like an elementary school with some great additions
Academics – Is there an academic benefit to going to middle school? Research has varied, but mostly it says that there is no academic benefit to going to
middle school
One source has shown that as schools approach a ‘pure’ middle school model,
academics results increased (Schools to Watch)
Band Middle schools have grade 6 & 7 band just like they do in most elementary schools.
Band may also be offered at Grade 8
Several Musical theatre productions have been done at middle schools
Clubs There are often more clubs offered at middle school than at elementary
o Examples of some are: chess, horse and pony, writing, Pokémon, knitting, art,
cheer, board games, school newspaper, photography, yearbook, technology,
drama, Odyssey of the Mind, robotics, and more
Clubs can be started by staff or by students
Collaboration Teachers have collaboration time built into the timetable (contractual), and know that
this is a critical piece for improving instruction
Students have many more opportunities for working collaboratively in a middle
school setting.
Costs – Won’t Middle Schools cost more? In general it costs more to provide a Middle School education for a Grade 6 or 7
student than it would in an elementary school. This is due to the fact that they go to
school for a longer day, that is they have the same minutes each day as a high school
student
Agenda 61
Middle School FAQ’s SD35 Board of Education Meeting
April 26, 2016
Curriculum The curriculum at middle school is the same as would be offered at any
elementary school for Grade 6 & 7, and the same as a high school for Grade 8
Development – what are young adolescents like? The whole idea of middle school is to respond to this incredible time of change for
children age 10 to 14. Other than the period from birth to age 3, this is the time of
the most change for a person
Emotionally
o They are discovering things about themselves
o Emotions are strong
o Beginnings of sexual feelings for others
o Unsure of themselves
Socially
o Peers becoming more important
o Need to belong to a group
o Love to communicate
Physically
o Puberty
o Time of incredible growth
o Uncoordinated and always hungry
o Need intense physical activity, and often
Intellectual
o Can begin to think abstractly
o Challenge authority
o Curious – what is the world like and how do I fit in it?
Explorations…
Do middle schools provide more opportunities for students? The simple answer is yes
o Explorations are a foundation of the middle school experience. Every Langley
middle school provides more opportunities for students at Grade 6 & 7 than they
would have available in a K-7 school
o Because Langley middle schools were not all built as middle schools, they provide
different “expos”. They can include:
Drama, Music, Art, Metalwork, Woodwork, Cooking, Sewing, Makerspace, and
Advanced PE
Agenda 62
Middle School FAQ’s SD35 Board of Education Meeting
April 26, 2016
Home Rooms Every student still has a home room teacher, so there is always someone who knows
the child very well
Independence Opportunities are supplied for more independence :
o lockers! – but usually located close or in their homeroom
o more demands to organizing materials than elementary, but less than high
school
Instruction Lots of opportunities for students to work collaboratively
Integrated curriculum model – teaching by themes, not subjects (sometimes called
interdisciplinary units – combining subject areas to make learning more meaningful)
Student rather than subject focused
Experiential – hands on learning for students
Project based to improve inquiry, differentiation, depth of learning and stimulate
curiosity
Innovation is encouraged
Intramurals Generally middle schools offer intramurals in the winter months and include such
sports as basketball, European handball, floor hockey, and volleyball
K-5 Schools – How is K-5 different that K-7? The new configuration of K-5 changes elementary schools
o It concentrates expertise – in an environment where everyone is a reading
teacher there are more opportunities for collaboration. Less scope is required for
support staff
o Codes of conduct can be expressly for a smaller, more homogeneous age group
o Keeps some of the issues with Grade 6 & 7 students out of the elementary
schools. This can include ‘adult’ language and topics inappropriate for younger
students. “It keeps the Grade 5’s younger.”
o Programs such as ‘Mind Up’ and self-regulation in general may be more accepted
when all the students are children and not adolescents, who can be skeptical of
such programs
o Most administrators feel that the Grade 5’s have stepped into the role of leaders
in the school
Agenda 63
Middle School FAQ’s SD35 Board of Education Meeting
April 26, 2016
K-5 Schools – How is K-5 different that K-7? (cont’d) The concerns:
o School spirit may suffer as the Grade 6 & 7 students’ energy and enthusiasm is
missing
o There are some traditional leadership roles that the Grade 5’s are not as suited
for as Grade 6 & 7. These are more related to physical strength than aptitude.
Leadership There are generally more opportunities for leadership in a Middle School system,
than K-7, 8-12.
o Grade 5’s in a K-5 school have opportunities for leadership that they would not
have gotten until Grade 7
o Grade 8’s have new leadership opportunities that wouldn’t be possible in a high
school – refereeing, coaching, mentoring, buddy support for younger students
o Grade 7’s in Middle School have other opportunities for leadership as they
become the mentors for the incoming Grade 6 students
Relationships From age 10 – 14 relationships with others, especially peers, become increasingly
important
Students have more opportunities to establish positive relationships by working
collaboratively with peers under adult supervision
Home rooms, teacher teaming, pods and Advisory ensure students have many
opportunities to make a positive relationship with an adult in the school, which is
critical to students sense of belonging and their engagement
Because of the increased student population at each grade level at middle schools,
there is more likelihood of students finding friends who share the same interests as
they do
Safety – Are middle schools safe? Just like elementary, middle schools have a closed campus, that is once students are
on school property they stay there until the end of the day
Middle schools have the same standards for behaviour (Codes of Conduct) as
elementary schools, although some rules change to become more age appropriate
(e.g. Students can jump off the swings which they do not do at elementary as it sets a
bad example for younger students)
Agenda 64
Middle School FAQ’s SD35 Board of Education Meeting
April 26, 2016
Social Responsibility Global issues become very important for this age group, so just as in Grade 6 & 7 in a
K-7 school, middle schools offer programs such as Me to We
Sports Although there may be some variations from year to year and school to school there
are generally many more teams and sports offered at middle school than at
elementary.
Grade 6 & 7 teams are still participation based. If students show up for practice, they
play
Grade 8 has “cuts”, just like in high school
Teams include: basketball, volleyball, track and field, cross country, badminton,
soccer, wrestling, rugby, football,
All teams have been for both boys and girls except football which so far only boys
have played
Staffing Staffing is done within the collective agreements, so all teachers have the opportunity
to apply for middle school positions
Generally at a K-7 school the Grade 6 & 7 teachers plan the end of year camping trip
for the 7’s, they generally are the coaches for the major sports such as volleyball,
basketball and track. This seems to lead to most staff volunteering to lead teams and
clubs
Narrowing of expertise – you have many teachers within the same building who are
familiar with adolescent students, and can help each other to help students
Transitions - Aren’t there more transitions in a Middle School system? Yes, there is an extra transition in that the Grade 5’s transition to Middle, then
transition to High School in Grade 8
Considerations
o The double transition recognizes the developmental changes that are occurring.
Starting at 10 (end of Grade 5) children begin puberty and their needs change
o At age 13/14 they are much more ready for the responsibility of high school than
at age 12/13
o Grade 7/8 Teacher “I’d worry every year in Grade 7 that a third of my students
weren’t ready for high school, they just weren’t mature enough. This year
teaching Grade 8 in middle school I can see they are all ready for it.”
Agenda 65
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: April 26, 2016
TO: Board of Education
FROM: Suzanne Hoffman, Superintendent of Schools
SUBJECT: Willoughby Slope Spring Consultation Update
RECOMMENDED MOTION:
That the Board of Education receives the update on the Willoughby Slope Spring Consultation for
information, as presented.
BACKGROUND:
At the April 26, 2016 Regular Meeting of the Board of Education, Superintendent Hoffman provided a
verbal update on the Willoughby Slope consultation process and next steps. Attached to this Staff Report
are two letters that staff plan to send to the community on Wednesday, April 27, 2016.
Agenda 66
April 27, 2016
Dear Parents/Guardians of Children in Grade 5 on the Willoughby Slope:
The School District continues to work closely with the Willoughby Slope school communities in an effort to manage space and enrolment at the various schools. As you know, Yorkson Creek Middle School already has children in portables.
In an effort to mitigate overcrowding specifically at Yorkson Creek Middle School (YCMS), in June of 2014, Assistant Superintendent Stewart sent a letter home to families indicating that there would be limitations placed as to who could attend the school. The letter indicates that families will need to “make other arrangements to attend a school for grade 6 if living outside of the Willoughby area” for September 2016. The letter can be found on the District’s website here: https://www.sd35.bc.ca/news-events/consultations/willoughby-slope. Over the past two years, the letter has been shared and referenced through schools and by the District at various consultations and meetings.
In order to ascertain that those planning on attending YCMS in September 2016 live in the catchment, the District is requiring that ALL families with a child entering grade 6 verify their address and proof of student age (birth certificate, certificate of citizenship, court order or passport, for example) at YCMS on any of the following dates:
Wednesday, May 11th from 3:30pm – 7:30pm
Thursday, May 12th from 3:30pm – 7:30pm
Saturday, May 14th from 8:00am – 4:00pm
Tuesday, May 17th from 3:30pm – 7:30pm
Wednesday, May 18th from 3:30pm – 7:30pm
Proof of address may include:
Credit Card Invoice
Driver’s License
Mortgage Statement
Municipal Tax Bill
Notary Authorized Letter
Utility Bill
Home Purchase Contract
Rental Agreement
Requires a second proof of residency
If a future date is listed, a second proof of residency will be required in September 2016
It is imperative that all families undertake this request. Confirming your residency, by 7:30 pm on Wednesday, May 18, 2016 ensures that your child is registered at the school for September 2016.
The Board of Education and district staff continue to work with the Ministry of Education to acquire a new secondary school on the Willoughby Slope in an effort to alleviate some of the school space concerns.
Sincerely, Suzanne Hoffman Superintendent of Schools
c: R. McFarlane, Chair – Board of Education D. Green, Secretary-Treasurer G. Stewart, Assistant Superintendent Willoughby Slope Principals
Agenda 67
April 27, 2016
Dear Primary Parents/Guardians of Children at Richard Bulpitt Elementary School:
District staff would like to thank those of you who have attended the recent Willoughby Slope catchment meetings as well as those who have taken the time to provide written feedback. If you are unaware of some of the discussions, more information can be found on the District’s website at https://www.sd35.bc.ca/news-events/consultations/willoughby-slope/willoughby-slope-catchments. Additional thoughts can continue to be submitted to feedback@sd35.bc.ca up until June 1, 2016. The committee facilitating this consultation is now undertaking the next steps with respect to the planning process and subsequent recommendation to the Board of Education in June 2016. Staff heard from the Richard Bulpitt Elementary School (RBES) community the importance of grandfathering students, meaning that there is a strong desire to have students currently in primary grades (and any subsequent siblings) remain at the school. The original information provided to the community in the consultation was that children in grades 2 and 3 could remain but those in grade one and kindergarten would have to move to the new proposed catchment. In order to determine the feasibility of grandfathering as many children as possible, the District requires additional information from families. On Friday, April 29
th, a survey link will be emailed to primary families at your school. The District is
asking that all families complete the survey as it is intended to determine how many families are wanting to have their children remain at RBES. This information is necessary in order to more accurately know the number of families wanting to stay but to also understand which families may want to move to the new catchment given that they may be closer a different school. The survey window will remain open from April 29
th until May 7
th in order for staff to analyze results and ascertain
what is practicable and possible. As has been said previously, there are no catchment changes for September 2016. Any proposed changes, still to be approved by the Board of Education in June, would not come into effect until September 2017. Thank you in advance for completing the survey. Sincerely, Suzanne Hoffman Superintendent of Schools c: R. McFarlane, Chair – Board of Education D. Green, Secretary-Treasurer G. Stewart, Assistant Superintendent L. Lenko, Principal – Richard Bulpitt Elementary
Agenda 68
The Board of Education of School District No. 35 (Langley)
STAFF REPORT
DATE: April 26, 2016
TO: Board of Education
FROM: Policy Committee
SUBJECT: Recommended Deletion of Policy No. 4001 – School Planning Councils
RECOMMENDED MOTION:
That the Policy Committee recommends that the Board of Education approves that Policy No. 4001 -
School Planning Councils be deleted as it is no longer relevant.
BACKGROUND:
The Education Statutes Amendment Act 2015 (Bill 11) came into force effective July 1, 2015. The Bill
resulted in changes to the School Act, one of which was the elimination of the requirement for schools to
have School Planning Councils. The elimination of School Planning Councils was part of the development
of the new Framework for Enhancing Student Learning in which schools are still required to develop
school plans.
With the elimination of School Planning Councils, this policy is no longer relevant therefore the Policy
Committee recommends that it be deleted.
Agenda 69
BOARD OF EDUCATION SCHOOL DISTRICT NO. 35 (LANGLEY)
POLICY MANUAL Policy No. 4001
Date
SUBJECT: SCHOOL PLANNING COUNCILS Revised: 2003 01 21
The Board of Education supports the establishment of School Planning Councils for the purpose of
improving student achievement.
The School Planning Councils shall provide advice to the School Board with respect to matters contained in
the Board's accountability contract relating to student achievement in the school; educational services and
educational programs in the school; and allocation of staff and resources in the school.
The School Board shall consult with the School Planning Council concerning the school plan, as required by
the School Act [ref. School Act 8.3(2)].
The School Board expects that School Planning Councils represent the whole school community, function
effectively and act in accordance with ethical standards and the School Act.
Agenda 70
Emergency Preparedness Committee Minutes– April 11, 2016 Page 1 of 2
Emergency Preparedness Committee Meeting
Minutes
Monday, April 11, 2016 4:00 – 5:00 p.m. SBO - Room 306
Integrity, Excellence, Courage, Community
Attendance: Yole Prosperi-Porta, Karen Wagner, Suzanne Perreault, Rod Ross,
Kerri Ross-Grizjen, Claire Guy Regrets: Kathleen Boles
Update – Karen
o Ministry Command System Hour Zero – Karen and Kathleen attended the Ministry of
Education School Emergency Response Program Presentation– March 1,2 lessons learned, priorities, communications, student release, rapid damage
assessment importance of communication, there is a wide variety of practice throughout
the province and many ways to do things o TOL and CITY of LANGLEY – meeting
Karen and Kathleen have been invited to provide input to a “Table Top” exercise that the City and TOL will be running on November 4, 2016
SD35’s role is to provide input as to possible scenarios that could happen in a school district and to assist them to test their system
o Delta – Frank Geyer – Karen and Kathleen met with Frank – Director of Facilities in Delta School District to gain insight into Emergency Planning
A great resource All school districts are now revising their protocols to align them with the
new Ministry protocols Discussion about student release
o BCWARN – Wireless Amateur Radio Network Karen met with Dave – from Cartell Communications What is the best way to communicate?
Amateur radio? Can we “piggy back” off of the fire department? Considerations – we need our own bandwidth Kerri and Karen will connect further to look into possible options
and perhaps cell phones
Agenda 71
Emergency Preparedness Committee Minutes– April 11, 2016 Page 2 of 2
Emergency Preparedness Week – May 1-7, 2016
o Discussion about how we can promote this week to support schools and families to
getting prepared at home o Some ideas – website, activities, drills, o Claire to send this to Megan Zazelenchuk to send out to the Health and Safety
Committees to also share out o Claire will communicate with schools to promote one activity / school during this
week o Suzanne to share the link with DPAC – challenge families to participate o Yole – reported out on Emergency Management BC – BCTF working with Emergency
Management BC to create learning resources in modules for grade 6 teachers This info will be released during the week of May 1-7 but the resources will
be available hopefully the week before o Resources
http://www.getprepared.gc.ca/cnt/rsrcs/ep-wk/tlkt-en.aspx o Rod suggested that we create an activity for Langley Schools an XPrize competition
for the Emergency Preparedness Week for 2017 – Rod to look into this and bring back to the next meeting
o Claire showed the group the Emergency Response flip chart
Supply Budget
o DLT will be providing a start-up one time only amount up to $100,000 to provide schools with start-up supplies for all schools
o DLT has also agreed to provide an ongoing line item each year in the budget to support schools – amount not determined yet but likely approx. $10,000
o Rod – motion – send a letter to the DLT to say thank you for the financial support and for the ongoing line item
Seconded by Suzanne Perrault o Karen shared an equipment and resources list that was shared with schools o All schools included – bring to a minimum level – Karen to provide the Committee
with the lists of what currently exists in schools o Karen will create a minimum supply list for all schools o Rod requested that we get a report / map from the TOL regarding the make-up of
the ground i.e.: liquefaction –what is the risk per region in Langley o Rod – could we partner with a neighbour to care take a 12 foot container on their
property – an idea for future conversation
Needs for Secondary Schools
o For another meeting – to bring back specific needs for Secondary
Next Meeting: Monday, May 30, 2016; 4:00 - 5:00 p.m.; SBO – Room 361
Monday, June 13, 2016; 4:00 – 5:00 p.m.; SBO – Room 361
Agenda 72
MINUTES OF THE PUBLIC SAFETY ADVISORY
COMMITTEE
HELD IN THE CKF BOARDROOM
LANGLEY CITY HALL
20399 DOUGLAS CRESCENT, LANGLEY, BC
WEDNESDAY, MARCH 16, 2016
AT 6:00 P.M.
Present: Councillor Val van den Broek, Chair
Councillor Gayle Martin, Vice Chair Councillor Rudy Storteboom, Vice Chair Colin Rachel, Member at Large Trisha Evans, Member at Large Kathleen Closter, Member at Large Sandy Dunkley, Seniors Representative
John Meagher, Member at Large Sgt Dave Selvage, RCMP Shelley Coburn, Trusttee, School District 35 Janet Burden, Stepping Stone Community Services Sanjeev Nand, Langley Community Services Society
Staff: Darrin Leite, Director of Corporate Services
Janine Clough, Recording Secretary
Absent with regrets: Francis Cheung, Chief Administrative Officer Sharon Newbery, Business Representative
Jason Bains, Business Representative Inspector Shawn Boudreau, RCMP Tierra Bolen, Youth Advisory Committee Representative
1) AGENDA
MOVED BY Committee Member Meagher SECONDED BY Committee Member Closter THAT the agenda of March 16, 2016 Public Safety Advisory Committee be adopted as circulated.
CARRIED
Agenda 73
Minutes, Public Safety Advisory Committee, March 16, 2016 Page 2
2) MINUTES
MOVED BY Committee Member Burden SECONDED BY Committee Member Evans THAT the February 17, 2016 minutes of the Public Safety Advisory Committee meeting be adopted as circulated. CARRIED
3) FOR DISCUSSION
a) The member chosen Top 5 measurable outcomes with the potential to be included in
the work plan for 2016 were discussed as follows: First Choice: Targeting crime hot spots (this choice has budget implications): The Chair defined the meaning of CPTED to the committee: ‘Implementing
changes to change perception of an area, building or landscape’; discussion ensued. Darrin explained what CPTED requirements the City has in place: New buildings receive a CPTED review in drawing review stages; kits that CPO give out, such as graffiti removal; and City Bylaws requiring property owners to paint over graffiti within a particular time frame.
Second Choice:
Controlling and regulating ‘fringe’ businesses: The City has 14 methadone dispensaries currently. A City Bylaw was created so that no new dispensary can come into the city unless they set up at least 400 meters from any established Methadone dispensaries. City Business License Regulations dictate these clinics have a space for the client to sit and be monitored while taking the drug and kept for a period of time to ensure client does not have a reaction. If any one of these 14 businesses want to move or relocate within the city a business license would not be approved. Methadone dispensaries, E Vapour Stores and Cheque cashing stores are not permitted to change locations within the City. The only exception to this would be if the business was established prior to the City Bylaw being passed, then the business is considered to be grandfathered (established).
Sgt Dave Selvage noted that E Vapour legislation is not in place as yet. The City
has 3 Vapour lounges. Potential action item: Committee could put a letter forward to Health Canada for
clarification and rules. There was discussion surrounding Thrift stores; are they considered a fringe
business? Member stated the problem lies in the City’s demographic and the businesses come to meet the demand of the community. Could this issue then be dealt with through the city’s business license regulations and zoning bylaw regulations? The City has a 30% ratio of rental housing, which is one of the highest
Agenda 74
Minutes, Public Safety Advisory Committee, March 16, 2016 Page 3
in the Metro Vancouver area. Could a balance of demographic be found through implementation of a housing strategy? Mixing affordable and high scale housing developments?
City of Langley Demographics
The City of Langley is located in the centre of the Lower Mainland Economic Region, from Vancouver to Hope. This area is made up of two districts: Metro Vancouver (population: 2.1 million, with an annual growth rate of 6.5%) and the Fraser Valley Regional District (population: 250,000, with an annual growth rate of 8.2%). Langley City (population: 25,000 in 10 square km) is surrounded by the Langley Township (population: 95,000) and is situated on the eastern edge of Metro Vancouver, between Surrey and Abbotsford. The City of Langley enjoys a 30-minute commuting population of more than 900,000 people. (STATISTICS CANADA, 2006) The City also enjoys a retail trade area of 231,000 people, representing a $3.38 billion market (2009). Average family income in the area is about $75,000
Taken from the City of Langley’s Sector Profile: Multi-Family
Residential Development. For more information, please follow this link:
http://city.langley.bc.ca/business-development/sector-profiles
Third Choice:
Increase RCMP in crime hot spots (already in place): Priority areas are based on the information gathered by RCMP Comstats – statistics that generate “hot spots” resulting in increased patrols of these areas. Foot and bike patrols in summer months (4 members and some auxiliary constables: trained, unpaid volunteers) and a prolific offender team (11 members in this team), focusing on offenders who are doing the most crime that month. RCMP is diligent in their surveillance and curfews checks of these prolific offenders. There are more officers per capita in Langley’s than Metro Vancouver.
Fourth Choice:
Petition the Province & Fraser Health Authority to provide funding for Assertive Community treatment team (ACT) for addictions and mental illness: Health is not the City’s mandate but is mandated by the provincial government. The City does not have a team (ACT) but could benefit from a service of professionals to help these clients; however; there are a limited number of clients in the city because many are transient / homeless.
The committee could advocate for more mental health clinical services to alleviate
RCMP resources. The committee discussed the Car 67 program: a mobile psychiatric nurse attends calls that are mental health related. (Metro Van & Surrey has this program in place)
Potential action item: Petition Fraser Health & the province for funding?
Agenda 75
Minutes, Public Safety Advisory Committee, March 16, 2016 Page 4
Fifth Choice:
Advocate to senior level of government (petition the province to implement recommendations from the recently completed Prolific Offender management pilot project; page 15-16).
As touched on in the ‘Third Choice” in this document, the RCMP prolific offender
team is in place and has high success in the Langley’s. The committee discussed the possibility of petitioning the province to address offenders by giving them harder, longer sentences? Sgt Dave Selvage noted judges will try to send an offender to a recovery program, if space is available, over giving them jail time. The judge also imposes conditions, that if are breeched, give more weight to prosecute the next time they offend.
There was some discussion about the Homeless Task Force and affordable
subsidized housing (Langley Lions). The City has 3960 rental units of which 6.9 % is social housing, and social demographics are driven by our housing stock. The committee agreed that a strategic approach is needed as the city’s new housing development increases.
Darrin Leite recapped the meeting and indicated that although the committee has
chosen 5 outcomes, other options are is still open for discussion and action if the committee finds something to move forward on. A member posed a suggestion to start a Block Watch program.
ACTION: The committee was asked to revisit their top 5 choices and send in a
revised list of goals to move forward with at the April 20, 2016 meeting.
4) 2016 GOALS
• Create a theme or roadmap of the committee’s top 5 issues to be focused on.
• Committee can bring forth a letter to advocate the committees mandate for action.
• Digest and suggest more ideas further from tonight’s discussion. Think of different mechanisms to get people engaged and to communicate what the committee is advocating for to the public at large.
5) NEW BUSINESS
Committee enjoyed the meeting at the Gateway of Hope.
Member suggests the committee attend one fundraiser per year that is hosted by the Salvation Army or Gateway of Hope as a show of support.
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Minutes, Public Safety Advisory Committee, March 16, 2016 Page 5
Round table comments wrapped up the meeting. It was suggested the committee do some ‘creative thinking’ and try to come up with a verb ie: “Advocate” to insight our new active committee.
MOVED BY Committee Member Coburn SECONDED BY Committee Member Dunkley CARRIED
ADJOURNMENT 8:05 p.m. ______________________________
CHAIR Certified Correct: ________________________________ jc RECORDING SECRETARY
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tml:usw2009:leu#35 2015/Office/Committee/ProD/JtPD/Agenda/Template
Joint Pro-D Committee Redacted Minutes
2016 04 11 9:00AM
Present: S. Ho, R. Wallace, G. McArthur, W. Sokugawa, Y. Prosperi-Porta 1. CALL TO ORDER
2. Ho / Prosperi-Porta that the following minutes be approved as
circulated: February 26th, 2016 minutes Redacted minutes for today’s meeting to go to Laurie Lewis
CARRIED
3. RECEIPTS & CHEQUES Cheques written $242.59
4. DISCUSSION
5. APPLICATIONS
Total Number of applications = 31 Summer Applications = 6 Number of TTOC Days approved = 7.5
Money Allocated = $589.00 Applications Waitlisted = 5
Money Waitlisted = $2000.00
6. ADJOURNMENT
Wallace /Sokugawa that the meeting be adjourned. Meeting is adjourned at 11:00 am
The next meeting is Friday, May 20th, 2016.
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