sap fs00 - create general ledger account centrally
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 1 / 20
Work Instruction
FS00 Create G/L Account Centrally FS00
Purpose
Use this procedure to create a G/L Account.
Trigger
Perform this procedure when there is a need for a new G/L account.
Prerequisites
Before beginning this task obtain the following information:
G/L account number
G/L Information such as Account Type
Short Text
Long Text
Menu Path
Use the following menu path(s) to begin this transaction:
Select Accounting -> Financial Accounting -> General Ledger -> Master Records ->G/L Accounts -> Individual Processing -> Centrally Transaction Code FS00
Helpful Hints
The screen can be minimized and the Hierarchy tree screen section can be displayed.On the Centrally Transaction Code Screen select Settings/Hierarchy Displayand choose
Display accounts in navigationtree.
The copy with reference icon may be used to make a copy of an existing G/L Account.Note: Additional changes will need to be made to the new account as to prevent G/Laccount duplication.
The Open Item Management selection on the Control Data Tab is only necessary for B/Sclearing accounts.
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 2 / 20
Screen Flow
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 3 / 20
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 4 / 20
Procedure
1. Start the transaction using the menu path or transaction code.
SAP Easy Access
2. Click .
3. Click .
4. Click .
5. Click .
6. Click .
7. Click .
8. Click .
9. Double-click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 5 / 20
Edit G/L Account Centrally
10. As required, complete/review the following fields:
Field Name R/O/C Description
G/L Account R Description of the G/L Account.
Example: 5020010000
11. Click to create a new G/L Account. In this instance, the new G/L account is 5020010000.
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 6 / 20
Create G/L Account Centrally
The user must select whether the account is a P/L Statement Account (Revenues
and Expenses) or B/S account.
12. As required, complete/review the following fields:
Field Name R/O/C Description
Account Group R Description of the Account Group.
Example: EXPENSES
Short Text R Description of the Short Text.
Example: Office Equip Service
G/L Acct Long Text R Description of the G/L Acct Long Text.
Example: Office Equip Service
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 7 / 20
13. Click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 8 / 20
Create G/L Account Centrally
14. Click .
US Dollars will always be the States Local Currency. Since this is the only currency
that the State utilized, we will make all G/L accounts Only Balances in Local
Currency.
15. As required, complete/review the following fields:
Field Name R/O/C Description
Tax category R Description of the Tax category.Example: %%%
16. Click .
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 9 / 20
Possible Entries: MWSKZ
17. Click .
18. Double-click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 10 / 20
Create G/L Account Centrally
We will only use a tax category for and expenditure account. For all expenditure
accounts, we will always select All Tax Types Allowed.
19. As required, complete/review the following fields:
Field Name R/O/C Description
Alternative accountno.
R Description of the Alternative account no..
Example: 0201
Alternative Account Number is the Legacy STARS Object Code equivalent. This can
be used as a reference for users.
20. Click .
Users have the functionality to select Open Item Managed and Line Item
Displayed. Both can be utilized for one G/L Account. Line Item Displayed should be
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 11 / 20
used for all G/L accounts in order to view all line item transactions that have been
posted to a particular G/L account. Open Item Managed should only be used for a
B/S clearing account. All line items posted to an Open Item Managed account are
not considered settled and must be cleared from these accounts.
21. As required, complete/review the following fields:
Field Name R/O/C Description
Sort key R Description of the Sort key.
Example: %%%
22. Click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 12 / 20
Key for sorting according to assignment numbers (1) 41 Entries found
23. Double-click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 13 / 20
Create G/L Account Centrally
The sort key is used to organize/sort the line item entries for the G/L account. In this
case, we selected 008 (Cost Center). Therefore, all line item entries for this G/L
account will be sorted by Cost Center when displayed.
24. Click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 14 / 20
Create G/L Account Centrally
25. Click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 15 / 20
Field status group (1) 42 Entries found
26. Double-click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 16 / 20
Create G/L Account Centrally
The Field Status Group is used to establish what fields layout should be when
posting to this G/L account. For example, there are certain fields that the user must
complete in order to post to an expenditure G/L account, revenue, B/S, etc.
27. Click .
28. Click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 17 / 20
Create G/L Account Centrally
In this example, we have chose not to add any additional text/keywords, but the
functionality is in available for user use.
29. Click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 18 / 20
Create G/L Account Centrally
Additional fields are available to be updated if the user chooses to do so.
30. Click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 19 / 20
Create G/L Account Centrally
The last tab provides additional information related to the Company Code. SAP
offers the functionality for multiple Chart of Accounts and Country Keys. However, the
State of South Carolina will only use one of each of these, and there is no need to edit
any of this information.
31. Click .
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7/31/2019 SAP FS00 - Create General Ledger Account Centrally
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Title:FS00 Create G/L Account CentrallyCategory :Finance FIProcess :FI GL General Ledger
File name: INDEX
Reference Number: DC010
Version: Final
Last Modified: 4/8/2008 6:08:00 PM
Work InstructionPage 20 / 20
Display G/L Account Centrally
32. Click .
The system displays the message, "Data Saved."
33. You have completed this transaction.
Result
You have successfully created a G/L account.
Comments
Congratulations!
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