s uccessful m eetings productive meetings are not accidents!

SUCCESSFUL MEETINGSProductive meetings are not accidents!

Plan with a purpose

Take the steps needed to get you to your end goal!

“BEGIN WITH THE END IN MIND”

PURPOSEFUL PLANNING

•Define the objective of the meeting

•Who needs to attend?

•Structure of the meeting

•Location/Time

•Set an agenda

•Select a leader

THE AGENDA

•Gives Direction

•States Objectives

•Topics

Follow your agenda

Distribute it ahead of

OBJECTIVES•What do you want to accomplish?•Solve a problem•Make a decision

Keep your objectives clear!

INVITE/LOCATION

•Who should attend?

•Who needs to be there?

•Select a convenient location for your meeting type…keep in mind your needs!

MEETING STRUCTURE

•Brainstorming

•Guest speaker

•Panel Sessions

•Demonstration

Whatever technique you select should have the greatest impact on your desired outcome!

SELECT A LEADER

•Keeps you focused and on topic

•Clarify and paraphrase key ideas.

•Ask open-ended questions to encourage

input

•Keep the focus on ideas and objectives, not people.

•Assign next steps throughout the meeting. •Make all next steps specific assignments

WHERE DOES THE TIME GO?

ETIQUETTE

•Start and Stop on Time

•Be on time

•Be prepared/ Be relevant

•Participate

•Do not interrupt

•Do not hold “side bar” conversations

THE USUAL SUSPECTS

•The Late Arriver

•The Meeting Hijacker

•The Techie

Tips

Apple- Steve Jobs, more is not merrier

Our attention span is between 10-18 minutes (Steve Jobs at Stanford, MLK)

Facebook and Google-Think on your feet

Microsoft-Share air time (Frank the chicken)

American Express-Know your purpose in 5 words or less

APPLAUSE