rsc secretary position desciption

RSCSecretaryJobDescriptionandPersonSpecificationJobTitle: RSCSecretaryReportsto: Director,ALADigitalReference;andRSCChairPurpose: Thepurposeoftheroleistosupportandcoordinateprocesseswhichsupport

thedevelopmentandpromotionofRDA.Hours: Thepostisapproximately80hourspermonth,butthesuccessfulcandidatewill

needtobeflexibleasthenumberofhourscanvaryfrommonthtomonthdependingonrequirements.

Contract: 3-year,fixedtermcontract.Hourlywage,ratenegotiableLocation: Thisisahome-basedpositionandcanbebasedanywhereintheworld.Travel: Thispostrequiresoverseastravelaround2-4timesperyear.1. TosupportthechairoftheRDASteeringCommittee(RSC)inthepreparationand

managementoftheRSCmeetingsandensurealloutcomesandactionsareproperlydocumented

2. TomanageandcoordinateprocessesrelatingtotheupdatingofRDAanditsmanifestationonRDAToolkitandtheRegistry

3. TomaintainanexcellentunderstandingofRDA,anoverviewoftheToolkitandRegistryandupdateRDAcontentontheContentManagementSystemandthroughRegistryinputs

4. TorevisesupportingdocumentationandguidelinesandmaintaincontactandemaillistsofthosesupportingthedevelopmentofRDA

5. ToupdatetheRSCwebsiteandissueannouncementstostakeholders6. ToensureRSCregionsandworkinggroupsreceiveadequatetrainingandsupportinthe

developmentofproposalsandprovidesupportinusingcollaborativeworkingtools7. ToprovidesupportatkeyeventsasdirectedbyALA/RSCChair8. ToserveasliaisontoRDADevelopmentTeamandRSCTranslationsWorkingGroupandto

othergroupsasdirectedPersonSpecificationEssential

• DegreeinLibraryandInformationScience• AnadvancedunderstandingofcataloguingprinciplesandRDA• Understandingoflinkeddataconceptsandterminology• Experienceofworkingwitharangeofstakeholders,managingthoserelationshipsand

dealingwithexternalbodies• Provenabilitytomanagetime,prioritise,multitaskandmeetdeadlines

• Abilitytoanalysecomplexinformationandpresentthisclearlyandconcisely• Excellentwritten,verbal,presentationandsocialmediaskills• Experienceofwritingnotesfrommeetings• Evidenceofcontinuingprofessionaldevelopment• Abilitytotraveltomeetingsandconferences

Desirable

• ExperienceofdevelopingservicesbothonlineandusingVirtualLearningEnvironments• Experienceofproof-reading• Experiencewithcontentmanagementsystems

Tobeconsideredforthisposition,pleasesubmitacoverletterwithCVtojhennelly@ala.org.

Appendix1:CurrentsecretarydutylistasdefinedinRSC/Policy/3(7March2016)TheSecretarywillperformthefollowingtasks(inconjunctionwiththeChair,RSC):AgendaforRSCmeetings:

• preparingdraftandfinalversions• postingtheagendaontheRSCwebsite

MinutesofRSCmeetings:

• preparingdraftandfinalversions• postingtheminutesofthepublicsessionsontheRSCwebsite• postingtheminutesofthepublicandexecutivesessionsonarestrictedpageoftheRSC

website• preparinganoutcomesdocumentfromtheRSCmeetings• preparingasummarylistofactionsforRSCmembersandconstituentbodies

RSCwebsite:

• postingpdfsofformalproposals,discussionpapers,responses,andfinalversionsofacceptedproposalsontheRSCwebsite

• postingWordversionsofformalproposalsanddiscussionpapersonarestrictedareaoftheRSCwebsite

• postingannouncementsaboutmeetings,changestoRDA,andrelatedactivitiesontheRSCwebsite

• postingsomeadministrativeandrestricteddocumentsonarestrictedareaoftheRSCwebsite

• updatinginformationafterRSCmeetingsEditingofRDAcontent:

• creatingfinalversionsofacceptedformalproposalsasrecordsofchanges• managingtheRSCFastTrackprocessforcorrectionsandminorrevisions• collectingtypographicalerrorstobecorrected• creatingdocumentslistingcorrectionsandminorrevisionsasrecordsofFastTrackchanges

madetoRDAcontent• adding,revising,anddeletingRSC-approvedchangesofRDAinstructionsandexamples+any

typographicalerrorsinthecollaborativeonlinetool• proofreadingofeditsmade

RSCdocumentdistribution

• maintainingthedocumentdistributionemaillistandprivateRSCemaillist• sendingemailsaboutnewdocumentstoRSC,widerdistributionemaillist,RDA-L,andto

otherdiscussionlistsasappropriate• preparingannualdocumentlists• submittingdocumentsforarchivingattheUniversityofIllinois

Maintenanceofotherdocuments:

• revisingtheRSCrosterontheRSCpublicwebsiteandsupplyinganyrevisionstotheRDABoardandtheCo-Publishers

• revisingtheRSClistoftasks/actionitems• revisingRSCpolicydocuments,asrequired,forreviewbytheRSC

Othertasks:• performanceofeditorialtasksasassignedbytheRSC• undertakingprojectsfortheRSCasrequired• assistingwitharrangementsfortheRSCmeetingsorotherevents(e.g.,Jane-athons)as

required• supplyinginformationfortheRSCannualreporttotheRSCChair• assistingtheRSCChairasrequired