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RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, JULY 16, 2013 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Lydia Gonzalez, Kenn Pierson, Gene Blackmun, Rebecca Green,
Sally Willsey, Walter Jones, Steve Koelle
Members Not Present: Lisa Sandoval
Guests: Teresa Dreyfuss, Henry Gee, Adam Wetsman, Mike Javanmard
Guest Presenter: Peter Morrison
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:05pm.
Howard introduced Peter Morrison and
all went around the room and introduced
themselves.
Howard stated that the first item of
business would be a conversation on a
potential Resource Allocation model.
II. Resource Allocation
Model
Peter Morrison led a discussion on a
potential Resource Allocation model.
The discussion was recorded by
Howard.
The group discussed the pros and cons
and challenges of the potential model.
Some questions asked were: “Where do
we go from here?”, “What’s next?”
Howard will discuss immediately with
Teresa Dreyfuss.
III. 13-14 Planning
Process
Institutional Goals
and Objectives
Resource Allocation
Roundtable Results
Howard asked the committee to review
the Goals and Objectives handout prior
to the next IEC meeting. The committee
was asked to send their comments to
Lydia and Howard.
The goal is to have a draft of the Goals
and Objectives document available for
the Board’s review at the Board Retreat
on August 10.
Howard spoke briefly about the
recommendations resulting from the
recent Resource Allocation Roundtable
discussion. Some recommendations
dealt with the form, weight template and
the process.
IV. Accreditation –
Standard I
Lydia will share results of her meeting
with Matt Koutroulis at the next IEC
meeting.
V. Adjourn Meeting was adjourned at 2:50pm
Next IEC meeting is scheduled for
Tuesday, Aug. 6th
at which time the
discussion will continue regarding
Resource Allocation and Goals and
Objectives.
RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, SEPTEMBER 10, 2013 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Lydia Gonzalez, Steve Koelle, Gene Blackmun, Rebecca Green,
Sally Willsey, Walter Jones, Kenn Pierson, Lisa Sandoval
Guest: Jim Sass
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:05pm.
II. 14-15 Planning
Process
Planbuilder Updates
RA Update
Howard opened Planbuilder and shared
the updates. Planbuilder has been
updated to include more specific
questions in the SLO section. Also,
spell check feature has been added.
Howard will discuss the Resource
Allocation requests for Facilities and
Equipment and Technology with Teresa
and will report back to the committee.
Howard, Jim and Lydia will meet again
to solidify Resource Allocation weights.
It is believed that Shari Magnus can
provide hiring history for the past five
years.
III. Accreditation –
Standard I
Survey
Standard I Group
Work
The survey is due September 20. A
sample of the template still needs to be
formatted.
The committee continued to work on
Standard I. Lydia typed the input and
saved in Dropbox.
IV. Adjourn The meeting was adjourned at 2:10pm
RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, SEPTEMBER 24, 2013 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Lydia Gonzalez, Steve Koelle, Gene Blackmun, Rebecca Green,
Sally Willsey, Walter Jones, Lisa Sandoval, Colin Young
Members Not Present: Kenn Pierson
Guest: Jim Sass
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:05pm. Howard
introduced Colin Young as the new
committee member of IEC.
II. 14-15 Planning
Process
Planbuilder Updates
RA Review
Howard shared with the group that there
was low participation in the planning
training sessions compared to previous
years. This could be an indication that
users now have more experience in
using PlanBuilder.
The committee reviewed the Faculty
and Classified weight templates and
questions. Gene brought up the
disparity with Classified and Faculty
question regarding past rankings. The
Classified question goes deeper on the
number of unfunded ranked positions.
Colin expressed concern about question
1 on Faculty template – mandated or
not? All agreed to remove question 1
from Faculty template.
All agreed on the Resource Allocation
committee member and meeting
process.
Howard will discuss the
ranking question in a meeting
with Adam, Teresa, and Kenn.
Colin will bring up the
information with the Academic
Senate.
III. Accreditation –
Standard I
Standard I Group
Work
Due to problems with DropBox, the
committee was unable to access
previous documents. The group work
will resume at next IEC meeting.
The homework assignment for the
committee is to review the examples of
evidence in the Manual for Evaluating
Institutions. Howard stressed the
importance of referencing the standards
and talking about how we’re meeting
the standards.
IV. Adjourn The meeting was adjourned at 2:10pm.
Next IEC meeting is scheduled on
October 8, 2013.
RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, OCTOBER 8, 2013 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Lydia Gonzalez, Gene Blackmun, Rebecca Green, Sally Willsey,
Lisa Sandoval, Colin Young
Members Not Present: Walter Jones, Steve Koelle
Guest: Jim Sass
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:05pm.
II. 14-15 Planning
Process
Planbuilder Updates
RA Review
Howard explained how the names of
participants are listed in the plans as
editors or reviewers.
Howard will send out the follow-up
memo to Program Managers.
There were not a lot of comments
regarding Resource Allocation.
Colin introduced the Resource
Allocation funded list at the last
Academic Senate meeting. Teresa
Dreyfuss has approved it, and Howard
will take to PFC meeting today.
III. Accreditation –
Standard I
Standard I Group
Work
The committee continued group work
on Accreditation Standard I.
IV. Adjourn The meeting was adjourned at 2:05pm.
Next IEC meeting is scheduled on
October 22, 2013.
RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, OCTOBER 22, 2013 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Lydia Gonzalez, Gene Blackmun, Sally Willsey, Lisa Sandoval,
Colin Young, Walter Jones, Steve Koelle
Members Not Present: Rebecca Green, Kenn Pierson
Guests: Jim Sass, Matt Koutroulis
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:05pm.
II. 14-15 Planning
Process
Planning Updates
Howard reported that there are 19
Program Plans and 3 Program Reviews
still in progress. The Program Review
Committee is seeking IEC members for
Nov. 1, 8 and 15.
III. Accreditation –
Standard I
Standard I Group
Work
Lydia and Howard reviewed the
homework assignment. It is to be
completed within the next three weeks.
Anything relevant will be sent to
Howard and Lydia and they will
categorize it.
The following need to be given to Marie
Eckstrom soon: Description, self-
evaluation, and actionable improvement
plan (if any).
The committee worked on Accreditation
Standard I. B. 5.
As evidence is gathered, please send to
Howard, Lydia and Rebecca with
subject: “Here’s evidence for Standard
#...”
IV. Adjourn The meeting was adjourned at 2:05pm.
Next IEC meeting is scheduled on
November 12, 2013.
RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, NOVEMBER 12, 2013 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Lydia Gonzalez, Gene Blackmun, Rebecca Green, Lisa Sandoval,
Colin Young,
Members Not Present: Kenn Pierson, Sally Willsey, Walter Jones, Steve Koelle
Guest: Jim Sass
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:05pm.
II. Institution Set
Standards
Howard reported that the visiting
Accreditation team will be looking at
language. We’re being asked to set an
institution set standard – “What we
think we should be measuring”.
Howard will send out
additional material to IEC.
III. 14-15 Planning
Process
Planning Updates
Howard reported that Unit Plans are in
process now. They are to be submitted
by November 27. The last Program
Review Session is this Friday,
November 15.
IV. Accreditation –
Standard I
Standard I Group
Work
The committee continued to work on
Accreditation Standard I.b.
V. Adjourn The meeting was adjourned at 2:05pm.
Next IEC meeting is scheduled on
November 26, 2013.
RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, NOVEMBER 26, 2013 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Kenn Pierson, Walter Jones, Rebecca Green, Lisa Sandoval, Colin
Young
Members Not Present: Sally Willsey, Lydia Gonzalez, Steve Koelle, Gene Blackmun
Guest: Jim Sass
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:07pm.
II. Institution Set
Standards
Howard reviewed what ACCJC is
asking us to do as far as setting
standards. He also reviewed part of
Barbara Beno’s presentation at CAIR,
which included samples of institution
set standards.
A decision needs to be made as to which
metrics to use for institution set
standards. Which measures should be
included? Should criteria from
Scorecard be used?
Kenn suggested using Scorecard metrics
combined with Mission Statement.
Howard will put together numbers and
review at next IEC meeting.
III. Student Success
Initiative (SSI)
IEC Assignment
IRP will provide information that is
going into the work for the initiative.
Howard and Lydia will review the
information. A response is due
December 12.
IEC has been asked to complete
recommendations 7.2 and 8.2. Just need
to report on 7.2. Howard will get
further clarification for 8.2. Howard
will talk to Mike Munoz.
IV. Accreditation Work is ready to put into the template.
Howard and Lydia will do this step.
There is still a need to “close the loop”
and respond to recommendations from
2008.
V. 14-15 Planning
Process
Program Reviews are complete. Work
is being done on Executive Summaries.
Unit Plans are due on November 27, and
then Area Plans will begin.
Howard reviewed the funded Resource
Allocation requests document that will
be distributed at PFC today.
VI. Adjourn The meeting was adjourned at 1:55pm.
Next IEC meeting is scheduled on
December 10, 2013.
RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, DECEMBER 10, 2013 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Walter Jones, Lisa Sandoval, Colin Young, Sally Willsey, Lydia
Gonzalez
Members Not Present: Steve Koelle, Gene Blackmun, Rebecca Green, Kenn Pierson
Guest: Jim Sass
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:10pm.
II. Accreditation-
Standard I
Standard I Group
Assignment Work –
Continued – Final!
Howard reviewed 1.b.7. It looks like
the draft for 1.b.7 is complete.
III. Institution Set
Standards
Howard and Jim reviewed the ACCJC
Institute Set Standards. The following
areas were discussed:
Successful Course Completion 68%
Student Retention Rate 67%
(3 semester persistence)
Degree Completion 840
Transfer to CSU & UC 480
Certificate Completion 200
Further discussion will follow.
IV. Student Success
Initiative (SSI)
IEC Assignment
Template must be completed by IEC
and IRP – one section is in question as
to whether it is assigned correctly.
V. 14-15 Planning
Process
Planning Updates
Area plan phase is in process and the
updated Resource Allocation Process
will be implemented in Spring
VI. Adjourn The meeting was adjourned at 1:55pm.
RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, FEBRUARY 11, 2014 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Lisa Sandoval, Steve Koelle, Gene Blackmun
Members Not Present: Colin Young, Sally Willsey, Lydia Gonzalez, Rebecca Green, Kenn Pierson
Guest: Jim Sass
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:10pm.
Howard reported that the 2013 Climate
Survey Report was presented at the
February 1 Board meeting. There was a
higher response this year as the survey
was sent to all employees.
II. Accreditation-
Standard I
Standard I Update
Howard, Jim and Lydia have continued
to work on Standard I. The initial IEC
work on this Standard is considered
done. Marie Eckstrom has completed
most of the writing. The IEC will next
have an opportunity to review the
section.
III. Institution Set
Standards
A Final Look
Jim and Noelle Banuelos have been
populating the Institution Set Standards
table. The table was completed at
today’s IEC meeting. Howard will
share at today’s PFC meeting.
It was recommended that the Scorecard
be reviewed with IEC at a future
meeting.
IV. Student Success
Initiative (SSI)
IEC Assignment
IEC will complete this assignment in the
near future.
V. 14-15 Planning
Process
Planning Updates
Howard reported that the VPs
(Academic Affairs and Student
Services) took extra time to complete
their Area Plans. The Resource
Allocation staffing request report will be
pulled today. The Resource Allocation
committees are scheduled to meet in two
weeks. The Resource Allocation results
will be sent to IEC.
VI. Adjourn The meeting was adjourned at 1:50pm.
RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, FEBRUARY 25, 2014 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Lisa Sandoval, Steve Koelle, Gene Blackmun, Colin Young,
Rebecca Green, Sally Willsey
Members Not Present: Kenn Pierson, Lydia Gonzalez (Maternity Leave)
Guest: Jim Sass
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:06pm.
II. Accreditation-
Standard I
Standard I Update
Howard reported that IEC has submitted
all sections but two – 1.b.1 and 1.b.7.
Marie Eckstrom has done most of the
writing for the first draft.
III. Institution Set
Standards
A Final –Final Look
Howard reviewed the document’s two
sections. One section is required in the
Annual Report and the other section is
Rio Hondo’s own internal standards.
IEC will review and give feedback to
Howard. The document was also
handed out at the last PFC meeting.
Howard has not yet received any
feedback from PFC.
IV. Student Success
Initiative (SSI)
IEC Assignment
Howard has started populating
Recommendation 7.2 Question 1
(Current RHC Practice). IEC gave
recommendations for input. Howard
will continue to work on populating the
sections.
V. 14-15 Planning
Process
Planning Updates
Howard stated that the Resource
Allocation meetings are scheduled for
March 11 and 19 (Faculty), and March
12 and 20 (Classified).
This year there are new questions and a
new process. The committee make up
will be the same as last year.
In preparation for the Planning Retreat,
Howard proposed a Goals & Objectives
assignment for the table groups ahead of
time and to assign a person with
“primary responsibility”. IEC thinks
this is a good idea in order to be better
prepared for the Retreat.
VI. Adjourn The meeting was adjourned at 1:50pm.
RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, MARCH 11, 2014 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Steve Koelle, Gene Blackmun, Colin Young, Rebecca Green, Sally
Willsey
Members Not Present: Kenn Pierson, Lisa Sandoval, Lydia Gonzalez (Maternity Leave)
Guest: Jim Sass
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:06pm.
II. RHC Planning
Retreat
Howard reviewed the comments from
the Planning Survey regarding the
Planning Retreat.
The table group listing will be sent to
IEC for review/input prior to the
Retreat.
Some ideas for an Ice Breaker activity:
- SSI topic
- A conversation on “How can I help a
student succeed?”
- Rebecca suggested breaking into 4
groups (VP’s and Teresa). Howard will
discuss this idea with Teresa.
- Colin suggested identifying an
ongoing/continuous problem at Rio and
proposing ideas on how to solve.
Howard suggested that instead of sitting
with assigned table group, sit at a table
with a topic you are interested in talking
about.
Howard suggested sending out the table
topics ahead of time.
The committee talked about attendees
being able to choose what table to sit at
during the morning, and then moving to
assigned table after lunch.
Rebecca suggested a working lunch –
maybe listen to a presentation during
lunch. The committee agreed that this
was a good idea.
It was suggested to have an additional
activity so the group can have
opportunity to work together prior to the
Goals and Objectives session. Rebecca
will work on two scenarios for the
activity.
Jim suggested that the Educational
Master Plan session be interactive.
III. 2013 Climate Survey
Report
Howard asked the IEC to review the
Employee Climate Survey and the
Student Climate Survey as a homework
assignment and to give him feedback.
If the Employee Climate Survey is given
online, then each employee would be
assigned a unique, untraceable number.
Sally commented that if the Employee
Climate Survey remained in paper form,
then more Classified employees would
respond.
It was recommended to include in the
Student Climate Survey a question
regarding the students’ experience with
Counselors
IV. Adjourn The meeting was adjourned at 2:08pm.
RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE
TUESDAY, MAY 13, 2014 - 1:00 PM, ROOM L402
MINUTES
Members Present: Howard Kummerman, Steve Koelle, Gene Blackmun, Rebecca Green, Lisa Sandoval,
Lydia Gonzalez,
Members Not Present: Colin Young, Sally Willsey, Kenn Pierson
Guest: Jim Sass
AGENDA ITEM DISCUSSION FOLLOW UP
I. Welcome
Howard welcomed everyone and opened
the meeting at 1:07pm. Gina Bove was
introduced as the new classified member
of IEC. This is Rebecca Green’s last
IEC meeting and Howard thanked her
for her service.
II. 14-15 Planning
Process
Institutional Goals &
Objectives
IEC is to review the Goals and
Objectives document before it goes to
PFC. The same is true for the
Educational Master Plan (EMP). IEC
will review Goals and Objectives and
send comments to Howard and Lydia
via email. The Goals and Objectives in
draft form will be included in EMP
draft.
IEC will meet once during the summer.
There is a need to have a conversation
regarding recommendations for changes
to the planning process to implement
next year.
III. Accreditation –
Standard I
Standard I
Feedback/Edits
Feedback on Standard I has been
received from Dr. Scroggins, President
of Mt. SAC, RHC Board of Trustees,
and Adam Wetsman. IEC will now
review the feedback. IA.1 needs to be
rewritten and the goal is to have a draft
ready by May 19. Feedback on IA.1 can
be found in Accreditation Self
Evaluation 2014 Shared, Standard I.0
General, Feedback-Updates 5/2014 in
Dropbox.
IV. Surveys
Climate Survey
Planning Survey
The last of the Student Climate Surveys
will be completed this week. There
were more evening surveys this year. In
the future, perhaps the Evening Deans
can assist in administering the evening
surveys.
The deadline for the Staff Climate
Survey, as well as the Planning Survey,
was extended to May 16.
Howard reported that as of this morning,
140 Planning Surveys have been
completed online.
V. Adjourn Meeting adjourned at 1:40pm.
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