ri.ba. - microsoft · web viewbill of exchange (ri.ba. – ricevute bancarie) number sequences go...

1. Bill of Exchange (Ri.Ba. – Ricevute Bancarie)

1. Number sequences

Go to Basis Setup Number Sequences Number Sequences and create 2 number sequences (one for the Ri.Ba. to be sent – RB - and one for the sent Ri.Ba. – D_RB )Number sequences must be continuous.

Go to Acc.Rec. Setup Parameters Number Sequences TAB.Associate number sequence RB to “Bill ID” and number sequence D_RB to “Remittance number”.

2. Creation of Ledger Accounts

Go to General Ledger Chart of Accounts and create the accounts for Ri.Ba.a. “Effetti attivi in portafoglio” b. “Banca c/effetti (for Ri.Ba. “salvo buon fine”).c. “Effetti insoluti”d. “Banca c/effetti allo sconto” for Ri.Ba. “allo sconto”

All the Accounts are Balance Sheet accounts and have the “Locked in journal” parameter is “Yes”.

Note: Ri.Ba. “salvo buon fine” or “allo sconto” are different types of Ri.Ba. Ri.Ba. “salvo buon fine” are the most used ones and means that the Bank would take the money back if the customer won’t pay (please refer to a fiscal consultant for more details).

3. Posting profiles for Ri.Ba.

Go to Acc. Rec. Setup Posting profiles and create the profiles associated to the accounts created above.

a. Ins/Ric : to be linked to account “Effetti insoluti”;b. Estraz: to be linked to account: “Effetti attivi in portafoglio”;c. Dist/RB: to be linked to account “Banca c/effetti “;d. Sconto: to be linked to account “Banca c/effetti allo sconto”

Go to Acc. Rec. Setup Parameters “Ledger and Sales tax” TAB and insert the posting profiles created above:

4. Creation of Ri.Ba. method of payment

Go to Acc.Rec. Setup Payments Method of Payments and create Ri.Ba. method.Insert the Bank to be used in the Posting section.

In the “file format” TAB, the field “Automatic Posting” allows to generate automatically the first transaction of the RiBa flow when invoices with RiBa method of payment are posted.

Associate the RiBa method to the appropriate customers.

5. Creation of customer bank accounts

Insert all the information (all the details of Italian Bank accounts are necessary) in the Customer card.

6. Number sequences (part 2).Go to Basis Setup Number Sequences Number Sequences and create 4 number sequences (one for each step of the Ri.Ba. flow).Number sequences must be continuous.

Go to General Ledger Setup Journals Journal names and create 4 journals (one for each number sequences created above).

Journal type (in english):

2. Ri.Ba. flow

1. Draw bill of exchange (if this step is not done automatically as explained above)

Go to Acc. Rec. Journals Bill of exchange Draw bill of exchange.Create a new journal, access the lines and run a proposal (or Function Settlement). Note: in the proposal the BOE Status field is “None” and it is useful to filter using the method of payment.

Post the journal.

The customer invoice is settled and a new transaction is created.

2. Remittance journal and creation of file to be sent to the bank.

Go to Acc. Rec. Journals Bill of exchange remittance journal.Create a new journal. Insert in the “bill of exchange” TAB the Remittance type (Collection is “Salvo buon fine”) and the bank account.

Create a new journal, access the lines and run a proposal (or Function Settlement). Note: in the proposal the BOE Status field is “Drawn”.

Click the button Function Generate Remittance

Insert the method of payment (Ri.Ba.) the Remittance format and the file name and path.

Proceed and, after generating the report, verify the Payment status (it should be “sent”).

Suggestion: send the file to the bank, wait the bank feedback (no formal errors in the file) and then post the journal.

3. Ri.Ba. settlement

Go to Acc. Rec. Journals Bill of exchange settle bill of exchange journal.Create a new journal. Insert in the “bill of exchange” TAB the Remittance type (Collection is “Salvo buon fine”) and the bank account.

Create a new journal, access the lines and run a proposal (or Function Settlement). Note: in the proposal the BOE Status field is “Remitted” and Remittance type must be selected.

Post the journal.

4. Ri.Ba. protested

Usually when Bill of Exchange is protested, the common practice is to reopen (unsettle) the customer transactions and re-settle them manually in order to have only the original invoice open.Then, the open invoice method of payment is changed to another method (i.e. wire transfer) and paid differently.

The alternative is to use the Protest bill of exchange journal in order to have a protested transaction in customer aging. Then, in this case, the Ri.Ba. flow re-start from step 1.