review of ucaris: developing a research information system for a specialist arts institution...

Review of UCARIS: Developing a Research Information System for

a Specialist Arts Institution

Thursday 11th July

Open Repositories 2013

Introduction

• Who I am

• Why I’m here

• Topic and range of this presentation

Stairway to REF heaven

Image 1

Prelude

• Information about UCA

• RAE 2008 – manual data input

– time consuming

– mainly paper-based

• Recommendations

Pre UCARIS scenario

Image 2

Step one – the vision

“As well as being critical for the REF submission, the vision behind the implementation of UCARIS using EPrints is that there should be “one input, many outputs”, thus reducing the burden on researchers, academics and administrators in producing publications lists and data reports for many different purposes.” (Silva: 2010)

UCA Research Online

Staff profile

Staff output and gallery page

Timeline for UCARIS

UCARIS development phases

Phase 1September 2010

– July 2011

Phase 2August 2011 – July 2012

Phase 3August 2012 – July 2013

UCARIS conceptual model

Phase 1, Sept. 2010 – July 2011

• Survey of commercial and open source applications

• Scoping analysis

• Working with integrating LDAP and UCA Research Online

Phase 2, Aug. 2011 – July 2012

• Setting up of ePrints REF plugin

• Pilot HR testing

• Integration with UCA systems

Phase 3, Aug. 2012 – July 2013

• Development for finalised reporting for REF submission

• Demonstration to Research Office staff

• Submission of completed outputs to REF

UCARIS interfaces

UCARIS

UCARIS - impact and benefit

• A system in place to support submissions to REF

• Increased internal and external visibility of research

• Efficiency

Lessons learned and the future

• Communication between departments has improved

• Key to success is the involvement of stakeholders

• Submission for future HEFCE research assessment exercises

RAE 2008 and REF 2014

RAE 2008 REF 2014 manual data input some manual data input

time consuming streamlined

mainly paper based mainly electronic

Pre UCARIS scenario

Image 3

Post UCARIS, REF 2014

Image 4

Coda – three steps to REF heaven

• Step one - why develop UCARIS?

• Step two – development of UCARIS

• Step three – impact and benefit

Stairway to REF Heaven

Image 5

Acknowledgements

Carlos Silva VADS

ePrints staff

Leigh Garrett VADS

Library and Student Services Staff

Professor Lesley Millar

Research Office Staff

UCA

Image credits and bibliography

Image credits

DiagramsTimeline for UCARIS – Spalding, A. (2013) Timeline for UCARISUCARIS framework – Silva, C. (2010) UCARIS FrameworkUCARIS interfaces – Silva, C. (2011) UCARIS Interfaces

ImagesImages 1 and 5 Stairway to Heaven – z0h3. (2011) Stairway to Heaven At: http://z0h3.deviantart.com/art/Stairway-to-heaven-212430230 [accessed 10.06.2013]Images 2 and 3 Messy Office – Well Read Hostess. (2009) Messy Office At: http://wellreadhostess.com/2009/06/page/2/ Image 4 Tidy Office – Be An Original. (2007) Tidy Office At:http://beanoriginal.net/the-benefits-of-a-clean-desk-and-a-tidy-office/ [accessed 16.06.2013]

Bibliography

Silva, C. (2010) Business Case and Strategic Development Fund bid for the development of UCARIS University for the Creative Arts Research Information System “One input, many outputs” Silva, C. (2012). UCARIS Project Update

http//ucaris.ucreative.ac.uk [accessed 16.06.2013]

http://www.ucreative.ac.uk/ [accessed 16.06.2013]

Thank youContact details:

Carlos Silva csilva@ucreative.ac.uk

Anne Spalding maspalding@ucreative.ac.uk