resource discovery module digitool version 3.0. resource discovery 2 deposit approval search &...

Resource Discovery Module

DigiTool Version 3.0

Resource Discovery2

Deposit

Approval

Search&

Index

Dispatcher &

Viewers

Single&

Bulk

Web Services

DigiTool Modules

Resource Discovery3

Resource Discovery: Main Components

• Collection exploration

• Simple Search: search functionality targeted for

novice users

• Advanced Search: search functionality targeted for

more experienced users

• Object Viewing

• My Space: management of personal data

• User Registration

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Resource Discovery Interface

Persistent Toolbar

Search

Collection Exploration

Resource Discovery5

Allows users to explore objects in a hierarchical

collection structure

Collection Exploration

Each collection record can include a title, description,

and thumbnail

Each object can be part of more than one collection

A collection record can point either to child collection

records (e.g., Art, Paintings) or include pointers to

specific objects

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Collection Exploration

Description

Description

Collection hierarchy

Collection hierarchy

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Collections in Results View

The full record includes the information on the related collection(s) in the full view search results.

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DigiTool Search

DigiTool search allows the retrieval of relevant records from the set of DigiTool resources by choosing the “search base” or collection, and entering search terms.

DigiTool search function can retrieve and present up to 2000 records per set.

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Simple Search OptionsThere are several possible ways to conduct a simple search:

With the radio button "Contains" selected, the search string returns all matching records for which the search terms appear anywhere in the record.

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Simple Search OptionsWith the radio button "Exact" selected, the search string will return only those matching records for which the search terms appear together in the record.

This search type is useful for phrases or adjacent terms.

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Simple Search Options

With the radio button "Starts with" selected, the search string will return records starting with the phrase or keywords.

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Advanced Search Options

An array of options to perform complex keyword searches.

Search of several indexes simultaneously, indicating terms relations by Boolean operators and limiting a search by media type or file format.

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Advanced Search Options

The advanced search allows the limit of a search by Media types or file extensions presented by drop-down menus below the search boxes.

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Advanced Search Options

The advanced search allows to search XML tags of the XML files such as METS or EAD.

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Search Results

DigiTool provides three types of results views:

Brief View

Table View

Full View

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Brief View Search ResultsThe Brief View screen displays the returned set of records in a row-based format including the object’s thumbnail, manifestations and other related information.

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Table View Search ResultsThe Table View screen presents the returned set of records in a tabular format, including, by default, title, creator, subject, and object manifestation icons.

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Full View Search ResultsThe Full View screen contains the full information for one particular record, with the search terms highlighted by default

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Sort Search ResultsThere are several ways to operate within the search results:

The user can choose to sort search results by selecting the relevant option from the ‘Sort by’ drop-down menu.

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Refine Search ResultsThe user can modify search results by clicking on the Refine link, which opens a window allowing the user to expand or narrow the original search, with new search terms and Boolean operators.

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Save Record on PC

Save a metadata record by clicking on the disk icon

From Search Results views, the user can choose the following actions:

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Email Record

Email a metadata record by clicking on the letter icon

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Add Record to e-Shelf

Add specific records to your e-Shelf by clicking on the cart icon

These records can be accessed from "My Space".

Once a record has been added to the e-Shelf, the new cart icon related to that record will represent this addition and be disabled as long as the record remains in your e-Shelf.

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Manifestations

DigiTool manages manifestation relations among objects

All manifestations can share the same descriptive metadata but have different access rights or the vice versa.

Manifestations are usually different representations of the same object but this is not compulsory

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Manifestations

Hi Resolution JPEG2000

Low Resolution JPEG

Digital Master TIFF

ThumbnailThumbnail Thumbnail

Descriptive metadata

Descriptive metadata

Descriptive metadataAccess

RightsAccess Rights

Access Rights

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Manifestations

The manifestation list is available from the brief view search results screen by clicking the thumbnail (or ellipsis) and from the full view search results screen.

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Delivery

DigiTool provides out-of-the-box viewers for:

Single objects

Multi-page objects (METS)

EAD objects

e-Shelf viewer

Text viewer

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Viewing an Object

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Viewing Objects Side by Side

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Viewing Compound Objects - METS

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Viewing Compound Objects – EAD

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Previous Searches

To display the searches that were previously conducted in the current session, click Previous Searches on the top bar.

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Search Bases

Search Bases page allows users to view the names and descriptions for all accessible and searchable resources.

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My Space

Guests:Registered Users:

Simple e-Shelf:Default Basket Folder for the current session

Advanced e-Shelf:Folder ManagementPublishing OptionPersonal Collection

Preferences per sessionPreferences per session and saved for future use

RegisterUser Information

Search History previously saved searches

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Login

To login to DigiTool, a user clicks the lock icon on the top navigation bar. The Patron Directory Services (PDS) window appears:

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My Space for Registered Users

e-Shelf

Search History

Preferences

User Information

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e-Shelf for Registered Users

The DigiTool e-Shelf enables registered users to:

Publish personal folders under URL and send them to the third party.

Create personal collections by uploading files or

external URLs into the system.

Create personal folders, move and copy items from the Basket folder to personal folders.

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e-Shelf Folder Management

The user can manage folders from the left-side pane:

Delete the existing folder by selecting the inline check box and clicking the folder with x icon.

Create a new folder by clicking the folder with asterisk icon. The pop up form will appear on the screen.

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e-Shelf Folder Management

Use the check box in order to select records and:

Move/Copy to previously created folders by choosing the folder in the relevant drop-down menu.Delete records from folder by selecting records and clicking the icon.

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Publish e-Shelf Foldere-Shelf Folders can be published for sharing by way of a standard URL.

By clicking the “Make Public” icon, users are able to select “Public” check box and provide a public name to the folder.

The Public Folders icon will be changed to “Update Public Details”

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Publish e-Shelf Folder

Public folders can be viewed from e-Shelf by clicking the link or sent to other parties.

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Designed to support instructional/educational activities

Personal Collection

Approved users such as professors/instructors can load

objects into their e-Shelf and arrange them in folders

together with objects from other library collections

Users can share their personal collections with other

users (e.g., students)

Shared collection can be linked via simple URL and

easily embedded in CMS/VLE

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Creating Personal Collection

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Editing Personal Objects

The personal objects can be edited by clicking the inline “edit” icon.

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Search History

The Search History option lists searches that were saved by the registered user in the current or previous sessions.

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Preferences

The user may set personal preferences, overwriting the institution’s default settings.

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User Information

Registered users are able to update their personal information and change password.

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My Space for Guests

e-Shelf

Preferences

Register

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e-ShelfAll records are saved in the Basket - the default folder of the e-Shelf for both registered and guest users.

Guests’ additions are saved until the end of the web session. Registered users have the ability to store records in the e-Shelf for future sessions.

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e-Shelf

Add note by clicking on the inline pencil icon

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e-Shelf

The DigiTool e-Shelf enables the user change the order of records.

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Preferences

The user may set personal preferences, overwriting the institution’s default settings, saved for the current session.

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Register

New users can send a registration form to the Institution’s staff from the Register tab.

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