recruitment booster. what we’ll review setting up recruitment validation tables posting...
Post on 01-Apr-2015
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Recruitment Booster
What we’ll review
Setting Up Recruitment Validation Tables
Posting Questions
Email Communications
VSID and Other Settings
Creating and Posting Requisitions
Tracking Applicants Registering for and Using the Career Center
Updating Applicant Records
Test Site we will be using today: WFN4FTP30
Recruitment Validation Tables
Job Contains description as well as other key job details such as FLSA code
Posting Question Category Allows client to create categories to organize job posting questions
Optional
Application Status Status labels
Client can create custom labels for all statuses except New Applicant and Hire
Cost Type Categorize costs associated with recruitment
‘Cost to Hire’ report
Application Status Labels
Setup Tools Validation Tables Application Status
Status Label groups are standard:
New Application
Screening
Interview
Offer
Rejected
Keep on File
Pre-Hire
Hired
Use Status Labels to:
Organize, Track, Search applicants
Show or hide applications from managers
Send communications to applicants
Notify users of applicant status changes
Report on applicant statuses
All applications receive New Application status when submitted
Hired status label names are system-assigned and cannot be modified
Job Posting Questions
Setup HR & Talent Recruitment Posting Questions
Answer Types
Many to choose from! Combo menu, date field, yes/no, and more
Use the ‘Add Multiple Options’ feature for convenience
Copy a Question
Categorize your Questions
Important!
Questions cannot be edited or deleted once associated with an application
Once an application is associated with a question, client can only add or deactivate answer options
Client can change a question’s Category at any time
Email Communications
Setup HR & Talent Recruitment Communication
Email communications can be sent when the client:
Receives a new application
Screens candidate
Arranges an interview with candidate
Gathers pre-hire information
Makes an offer to candidate
Keeps candidate on file
Rejects an application
Standard vs. Custom emails
Select application status types that can use the email message
Only one email communication can be associated New Application status
Recruitment Settings
Setup HR & Talent Recruitment Settings
Information collection settings
Settings apply to ALL job postings
Best practice: populate the settings once, and do not adjust them unless company policies change
Settings available for:
Voluntary Self-Identification (VSID) information
Required Fields regarding applicant personal information
Posting Settings including résumé submission
Voluntary Self-Identification (VSID)
VSID: information such as gender, race, ethnicity, and veteran status
System can prompt for VSID information, but it cannot be required
Options:
Allow collection of VSID information
Keep VSID information linked to applicants
Important!
Do not turn the linking option off and on once activated
Practitioners needing to view/edit/report on VSID should have VSID rights: Setup Security Access Permissions Menu Access Practitioner Process Talent Applications
Creating Open Requisitions
Setup is now complete!
Use Requisition Wizard to create open requisitions to post
Clients can post to:
Company website
ADP-hosted Career Center
External job posting sites (Monster, CareerBuilder)
Social networking sites (Facebook, LinkedIn)
Open requisition = a request made to fill an open position within a company
Posting = published version of the open requisition: what the applicant sees
Posting includes job description, requirements, questions, résumé and information gathering
Requisition Wizard
Process Talent Requisitions
Requisition Wizard walks the user through the following steps to create an open requisition:
1. Choose job
2. Provide position information
3. Define languages
4. Define or change posting settings
5. Select or add questions
6. Define manager access to postings and notifications
7. Confirm selections
Posting an Open Requisition
Clients can post requisitions to a variety of sites
Note: To publish the posting, Requisition Status must be ‘Open’ or ‘On Hold’, and Posting Status must be ‘Accepting Applications’
What is Career Center?
Career Center is an ADP-hosted site where applicants can:
Log in, or register for an account if first-time user
Search for and view listings of open jobs in the company
View job details
View and update profile
Career Center stores applicant’s profile information, making it easy to apply to multiple positions
URL displays in Setup HR & Talent Recruitment Settings Posting Settings
Registering For and Using the Career Center
First-time applicants must register for an account before applying
Returning applicants must log in, and previously stored information will populate
Applicant must populate security questions and answers for use in the event of a forgotten user ID or password
Note: User ID and password will not automatically become the applicant’s login information if he is hired by the company. They are used exclusively in the Career Center.
Searching for Candidates
Process Talent Applications (practitioner)
My Team Talent Applications (manager)
Practitioners/managers can search by:
Candidate Name
Application Date
Keywords
Salary Range
Requisition Name
Status Label
Question Responses (only pre-defined answers)
Inside the Candidate Record
Process Talent Applications (practitioner)
My Team Talent Applications (manager)
Application(s) tab
Position Information
Question Responses
Application Notes
Communication History
Uploaded Files
Applicant Profile tab
Personal Information
Professional Background
Screening tab (if applicable)
Apply to Another Posting
Updating Applicant Status
Process Talent Applications (practitioner)
My Team Talent Applications (manager)
Header bar: click Change link, next to current status
Select Application Status
Choose Email Option:
Custom Email
Standard Email (if available)
No Email
Edit email subject, reply to, and text if desired
Add a note (optional)
Clicking ‘Done’ will send the email (if selected), and update candidate record, status history, and communication history
Reporting on Recruitment
Reports Standard Reports Recruitment (practitioner)
Reports My Team Reports Recruitment (manager)
Applicant Flow by Gender and Ethnicity
Applicant Summary
Application Questions and Answers
Application Status History
Cost to Hire
Time to Hire
Client can also build a Custom Report with Recruitment fields/data
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