radical change by traditional means: deep resource sharing by the university of california libraries...
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Radical Change by Traditional Means: Deep Resource Sharing by the University of California Libraries
Presentation to the UK Serials Group Conference 2004
Gary S. LawrenceDirector, Systemwide Library PlanningUniversity of California
University of California, Systemwide Library Planning UKSG 3/29/04
Why do libraries cooperate?
Expanded access to collections
Achieving economies of scope and scale
To survive!
University of California, Systemwide Library Planning UKSG 3/29/04
U.S. Periodical Price Increases, 1984-2002
100.0
150.0
200.0
250.0
300.0
350.0
400.0
450.0
500.0
550.0
1984
1986
1988
1990
1992
1994
1996
1998
2000
2002
Consumer Price Index Higher Education Price Index U.S. Periodical Price Index
Index
University of California, Systemwide Library Planning UKSG 3/29/04
Budgetary Resources of the UC Libraries
0
50
100
150
200
250
Bu
dg
et/R
even
ue
($M
illio
n)
UC Berkeley All UC Libraries
University of California, Systemwide Library Planning UKSG 3/29/04
Budgetary Resources of the UC Libraries
0
50
100
150
200
250
Bu
dg
et/
Re
ve
nu
e (
$M
illio
n)
UC Berkeley OCLC All UC Libraries
University of California, Systemwide Library Planning UKSG 3/29/04
Budgetary Resources of the UC Libraries
0
200
400
600
800
1,000
1,200
1,400
Bu
dg
et/
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$M
illio
n)
UC Berkeley OCLC All UC Libraries Elsevier Scienceand Medical
University of California, Systemwide Library Planning UKSG 3/29/04
Components of the UC Libraries’ collaborative infrastructure
Basic Infrastructure Digital Collections Technical Services Electronic Scholarship Shared Print Collections
See <http://libraries.universityofcalifornia.edu/>
University of California, Systemwide Library Planning UKSG 3/29/04
Basic Infrastructure
Melvyl online union catalog Regional library storage facilities Overnight courier service Abstracting/indexing and
reference databases User-initiated requesting
University of California, Systemwide Library Planning UKSG 3/29/04
Digital Collections
Online Archive of California Counting California Digital Archival Repository Shared Digital Journal Collection Link resolution services
University of California, Systemwide Library Planning UKSG 3/29/04
Technical Services
Shared Acquisitions Shared Cataloging
University of California, Systemwide Library Planning UKSG 3/29/04
Electronic Scholarship
eScholarship Repository Working Papers Pre- and Post-Prints
Digital Journals Electronic Books
University of California, Systemwide Library Planning UKSG 3/29/04
The Shared Collection defined
“The University of California Libraries’ Shared Collection consists of information resources jointly purchased or electively contributed by the libraries. Such resources are collectively governed and managed by the University Librarians for the purpose of maximizing access to the widest audience of current and future members of the UC community.”
University of California, Systemwide Library Planning UKSG 3/29/04
Shared Print Collections
Prospective print with digital Redundant print without digital Retrospective print with digital
University of California, Systemwide Library Planning UKSG 3/29/04
What have we gained? Access to a wider, deeper collection Improved services for discovery and
delivery More effective and efficient
collection management Greater capacity to innovate More market power Cost effectiveness
University of California, Systemwide Library Planning UKSG 3/29/04
The UC Library Collections in 1975
B D I LA RSD
SF
SBSC
University of California, Systemwide Library Planning UKSG 3/29/04
The UC Library Collections in 2004
B D I LA RSD
SF
SBSC
Shared Collections
University of California, Systemwide Library Planning UKSG 3/29/04
What have we gained? Access to a wider, deeper collection Improved services for discovery and
delivery More effective and efficient
collection management Greater capacity to innovate More market power Cost effectiveness
University of California, Systemwide Library Planning UKSG 3/29/04
Growth in Resource Sharing1985-2003
020406080
100120140160180
Th
ou
san
ds
0
1
2
3
4
5
6
7
Mill
ion
s
Returnables Photocopies Online J ournals
University of California, Systemwide Library Planning UKSG 3/29/04
What have we gained? Access to a wider, deeper collection Improved services for discovery and
delivery More effective and efficient
collection management Greater capacity to innovate More market power Cost effectiveness
University of California, Systemwide Library Planning UKSG 3/29/04
Cost avoidance from UC library collaboration
Estimated annual costs avoided by: Sharing Collections (ILL): $31M Shared Digital Journals: $34M Shared Print Journals: $3M Regional Library Facilities: $11M
University of California, Systemwide Library Planning UKSG 3/29/04
Managing the UC Shared Journal Collection
Licensing management “Serials work” Access provisions Deselection Space management Finance
University of California, Systemwide Library Planning UKSG 3/29/04
Components of the UC Libraries’ Collections Budget
62%9%
29%
Campus Central Campus-Shared
University of California, Systemwide Library Planning UKSG 3/29/04
Committees, committees….
University of California, Systemwide Library Planning UKSG 3/29/04
What do we need to be successful? Management and administration Systems for collaborative
operation Re-engineered service model
and systems Better articulation of archival
policies and strategies
University of California, Systemwide Library Planning UKSG 3/29/04
Collaboration as a fundamental strategy
“It is not enough to subscribe to cooperative ideas or participate in cooperation without making it central to the mission and practices of the library.”
- Gorman, op cit.
Radical Change by Traditional Means: Deep Resource Sharing by the University of California Libraries
Presentation to the UK Serials Group Conference 2004
Gary S. LawrenceDirector, Systemwide Library PlanningUniversity of California
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