quality education for a healthier scotland introduction to projects & project management pauline...
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Quality Education for a Healthier Scotland
Introduction to Projects & Project Management
Pauline A. Morrison
Project Officer
Quality Education for a Healthier Scotland
Which of these is a project?
1. Responding to a request from the Scottish Government to design a training course by March 2011, for 250 medical staff with a budget of £50,000
2. Responding to a request from your manager to e-mail them a departmental-wide performance report, on the last Friday of each month for the foreseeable future
3. Organising a yearly team building day
4. Completion and submission of Sickness Absence forms to HR on a monthly basis
5. Responding to a request from your manager to design an internal project management training course, for all staff to have been trained by March 2011
Quality Education for a Healthier Scotland
What is a project?
• A project features the following characteristics;o Specific start and end dateo Series of tasks to achieve a defined outcome or
objectiveo Uses people or resources to achieve that objective
Quality Education for a Healthier Scotland
Which of these is a project?
1. Responding to a request from the Scottish Government to design a training course by March 2011, for 250 medical staff with a budget of £50,000
2. Responding to a request from your manager to e-mail them a departmental-wide performance report, on the last Friday of each month for the foreseeable future
3. Organising a yearly team building day
4. Completion and submission of Sickness Absence forms to HR on a monthly basis
5. Responding to a request from your manager to design an internal project management training course, for all staff to have been trained by March 2011
Quality Education for a Healthier Scotland
What is project management?
The planning, organising, directing
and controlling of....
....activities, people and money....
....to achieve a specific objective
Quality Education for a Healthier Scotland
Project objective….an example
Have a relaxing holiday and return to work refreshed and energised...
Quality Education for a Healthier Scotland
You need to do these main things…..
Or else this will happen…..
Quality Education for a Healthier Scotland
It’s a balancing act!
Expectations
Time
Money/Resources
Quality
Scope
Quality Education for a Healthier Scotland
What is the project life-cycle?
• Logical sequence of activities to accomplish the project’s goals or objectives
Quality Education for a Healthier Scotland
What is the project life-cycle?
Initiate Plan Deliver Review Close
Quality Education for a Healthier Scotland
What do you do at each stage?
• Initiateo Define scope
• Plano Identify milestones and outputso Identify required funding and resourceso Identify and analyse riskso Identify and analyse stakeholderso Undertake E&D impact assessmento Develop business case
Quality Education for a Healthier Scotland
What do you do at each stage?
• Delivero Communicate with stakeholderso Identify project governance requirementso Identify and undertake commissioning exerciseso Monitor and report on project progresso Manage riskso Record lessons learned
• Reviewo Hold post project review meeting
• Closeo Close project
Quality Education for a Healthier Scotland
Tools to help you in practice
• ‘How To’ Guides• Starting a Project checklist• Project initiation document• Project plan/Gantt Chart template• Resource Analysis toolkit• Risk Register template• Progress Reporting template• Financial forecast template• Lessons Learned log template• Post Project Review Meeting template
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