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PROJECT MANAGEMENT INFORMATIONSYSTEM (PMIS)ORACLE PRIMAVERA UNIFIER
KEITH USHER, MANAGER OF PROJECT MANAGEMENT OFFICEDENVER INTERNATIONAL AIRPORTDECEMBER 12, 2018
2
• What is Unifier
• Business Processes
• What this means to you
• DEN Provides
• Contractor/ Consultant responsibilities
• Basic Terminology
• Sample
• Screen Shots
• Workflows
• Upcoming Enhancements
AGENDA
3
The best-in-class project lifecycle management solution for capital planning,
project delivery, cost control, and facilities and real estate management.
Primavera Unifier provides governance across all project phases, from
planning and building
to operations and
maintenance.
- Oracle Website
WHAT IS UNIFIER
Capital Planning
Project Funding
Plan & Schedule
Cost Controls
Manage Resource
& Risk
Change Mgmt.
Deliver Projects
Manage & Operate Assets
Initiate Projects
Prioritize Projects
Plan
BuildOperate
4
WHAT IS UNIFIER
VisibilityAutomationIntegration
• Cloud based application
• Manages the flow of information in projects
• Real-time visibility across multiple projects to help make fast, accurate decisions
• Tracks and manages information
• Automated processes with workflows
5
BUSINESS PROCESSES
Program Level• Document Manager• Action Items
Project Level• Budget• Action Items• Lessons Learned• Task Initiation• Task Initiation (OC)• Journal Entries• Document Manager• Reports
6
BUSINESS PROCESSES – TASK LEVEL
• Contracts/ Task Orders
• Amendments/Change Orders
• Invoices/Payment Applications
• Document Manager
• Requests for Information (RFI)
• Contractor Change Request (CCR)
• Change Notices
• Change Directives / Change Directive Response
• Submittal Register
• Submittals
• Reports
• RFI Log
• CCR Log
• Submittal Log
• Submittal Register Activity Log
7
• A seamlessly automated and integrated environment across the project.
• Real-time visibility
• System tracks and manages information
• Submittals
• Request for Information (RFI’s)
• Contractor Change Request (CCR’s)
• Change Notices
• Chane Directives
• Change Orders
• Personnel focus on managing, not tracking/reporting
WHAT THIS MEANS TO YOU
8
DEN provides
• Licenses
• Access to Application
• Training
• Maintenance of application
Contractor/Consultant responsible for
• Internet connection
• Attend Training
WHAT THIS MEANS TO YOU
9
BASIC TERMINOLOGY
10
HOME ICON
BASIC TERMINOLOGY
11
TABS
BASIC TERMINOLOGY
12
NAVIGATOR
BASIC TERMINOLOGY
13
DASHBOARD
BASIC TERMINOLOGY
14
LOG
BASIC TERMINOLOGY
15
Sample RFI Log
WHAT THIS MEANS TO YOU
16
Sample RFI Log
WHAT THIS MEANS TO YOU
17
Sample RFI Log
WHAT THIS MEANS TO YOU
18
Sample RFI Log
WHAT THIS MEANS TO YOU
19
Sample RFI Log
WHAT THIS MEANS TO YOU
20
Sample RFI
Input Form
WHAT THIS MEANS TO YOU
21
Sample RFI
Custom Print
WHAT THIS MEANS TO YOU
22
Sample Workflow
WHAT THIS MEANS TO YOU
23
Sample Tasks
WHAT THIS MEANS TO YOU
24
UPCOMING ENHANCEMENTS
• On-Call Contracts• Request for Proposal• Task Notice for Proposal
• Notice to Proceed
• Substantial Completion
• Final Completion
• Punchlist
• Closeout
• Risk Management
• Substitution Request
• Internal Design Review
• Contractor Shut Down Request
• Non-Conformance Report (NCR)
• Issue Management
• Mobile Configuration
• Quality Control Daily Reports
• Integration with Power BI
• Integration with P6
25
Looking forward to seeing everyone in one of our upcoming training sessions
THANK YOU
SCHEDULE REQUIREMENTS FOR CONSULTANTS AND CONTRACTORS
KELLI ARNOLD, PROJECT CONTROLS SUPERVISORDENVER INTERNATIONAL AIRPORTDECEMBER 12, 2018
2
• Software Requirement
• Scheduling software not provided by DEN
• Purchase from Oracle
• http://www.primaverascheduling.com/home/buy-primavera-software/
• Design Consultant Schedule
• Microsoft Project 2010 or Primavera P6 Release 16 or higher
• Construction Schedule
• Primavera P6 Release 16 or higher
Schedule and P6 Main Things
3
• Consultant Baseline Schedule and Monthly Update Schedules
• Submittal Requirements
• Resource and Man-hour Loaded
• Identify activities or actions to be performed by DEN or Third Parties
• Gantt Chart of the schedule in PDF format
• Export of the schedule in either .XER or .XML format
• Refer to the contract for specifics regarding schedule preparation and requirements
Schedule and P6 Main Things
4
• Project Scheduler Qualifications
• Minimum of two (2) years of experience with scheduling construction projects
• Oracle Primavera P6 software
• Comprehensive knowledge of Critical Path Method (CPM) principles and
application
• Produce reports and diagrams, as requested
• Create, maintain and update project construction schedule
Schedule and P6 Main Things
5
• Preliminary Project Construction Schedule
• Submitted ten (10) days after the issuance of NTP
• Critical Path Method (CPM) format
• Represent planned operations of the first sixty (60) days or the full contract time
• Basis of the Initial Project Construction Schedule
• Returned within fourteen (14) days with approval status
• Pre-scheduling Conference Meeting after Preliminary Schedule review
Schedule and P6 Main Things
6
• Preliminary Project Construction Schedule
• Submittal Requirements
• Schedule Narrative describing approach to mobilization, procurement and production
assumptions that are driving durations
• Gantt Chart of the schedule in PDF format
• Export of the schedule in .XER format
• Start and Finish dates have not been actualized and activities have not been
progressed
• Refer to Section 013210 – Schedule for specific schedule requirements
Schedule and P6 Main Things
7
• Initial Project Construction Schedule
• Submitted thirty (30) days after the issuance of NTP
• Critical Path Method (CPM) format
• Reasonable and realistic sequence of activities for the entire contract duration
• Returned within fourteen (14) days with approval status
• An accepted Initial Project Construction Schedule becomes the Baseline
Schedule, which monthly progress and any time extensions will be measured
against
Schedule and P6 Main Things
8
• Initial Project Construction Schedule
• Submittal Requirements
• Schedule Narrative that includes production assumptions that are driving original
duration
• Gantt Chart of the schedule in PDF format
• Export of the schedule in either .XER format
• Start and Finish dates have not been actualized and activities have not been
progressed
• Refer to Section 013210 – Schedule for specific schedule requirements
Schedule and P6 Main Things
9
• Monthly Progress Schedule Updates
• Submit at the end of each month following issuance of NTP
• Accompany the Monthly Request for Payment or Application for Payment
• Representation of work completed during the current period, any changes to
sequence of activities, Change Order work resulting in added or deleted
activities, and minor changes not requiring approval.
• Payment maybe withheld if the schedule is not included with the Request for
Payment of Application for Payment
Schedule and P6 Main Things
10
• Monthly Progress Schedule Updates
• Submittal Requirements
• Monthly Narrative Report highlighting work completed, upcoming work, issues
affecting the completion of the project, addition or deletion of activities, Change
Order work, etc.
• Gantt Chart of the schedule in PDF format
• Export of the schedule in either .XER format
• Refer to Section 013210 – Schedule for specific schedule requirements
Schedule and P6 Main Things
11
• Questions??
Schedule and P6 Main Things
TEXTURA INVOICE OVERVIEW
DEN AIM DEVELOPMENT
DECEMBER 2018
2
OVERVIEW
• Steps needed to setup Textura for your Project
• Next steps after Setup is Complete
• Initiating A Draw
• Contact Info & Questions
3
STEPS FOR TEXTURA SETUP
1. The Contractor/Consultant will need to setup a free Oracle account if
they have not done any work with CCD before. If unsure always
contact Textura Support to make sure.
2. Task Order - Contractor/Consultant will enter contact info into Unifier
during Task Order Approval, Textura will then be notified to setup.
3. Non-Task Order - Contract info will be entered by the DEN CA or PM,
Textura will then be notified to setup.
4. Contractor/Consultant will receive email notification from Textura.
Any issues with Textura setup, please contact the project DEN CA or PM.
4
SETUP IS COMPLETE NEXT STEPS
5. Contractor/Consultant will select the DEN Textura Template.
6. Contractor/Consultant to upload Approved Schedule of Values to
Textura.
7. Contractor/Consultant to setup any Subcontractors or Subconsultants.
Textura Support will guide you through these steps.
5
INITIATING A DRAW
8. Contractor/Consultant will enter amounts on the line items to be
billed for that pay period on the Schedule of Values that has been
previously uploaded. Textura Support will guide you through this step.• Include any backup documentation as required by the contract to be uploaded to
Textura.
9. Contractor/Consultant will electronically sign the Draw and send for
DEN approval.
Any issues with Textura, please contact the project DEN CA or PM.
6
CONTACT INFO AND QUESTIONS
• Textura Support Team - tpmsupport-denver_us@oracle.com
• Questions
7
End
DEN SURVEYBUSINESS EDUCATION COURSES
JERREMY HARRISSURVEY - BECDECEMBER 2018
CONTRACTOR SURVEY REQUIREMENTS
2
• Design• Process for creating control is
critical to the success of the project for the duration
• Construction• Verify Control set by Contractor’s
Surveyor• 10% Quality Assurance checks to
verify contractors are building according to plan
• AS-Built Review and Final Closeout• Review As-Builts for accuracy and
compliance with DEN standards• Final Review and comments
3
• Survey Statement of Work• Summarize project objective and location• List FAA advisory circulars and or specs used for
project guidelines• List geodetic control points to be used• Confirm validation of control using pre determined
DEN-Survey parameters.• Identify survey requirements and appropriate
specifications
CONTRACTOR SURVEY REQUIREMENTS
4
CONTRACTOR SURVEY REQUIREMENTS
• Survey Quality Control Plan• Project Summary• Field Survey Information
• Data Collection Procedures• Describe Methods and Equipment to establish
positions• List of NGS points used to establish control• List of Survey Instruments to be used, including
recent calibration reports and serial numbers• Geodetic Control
• Describes procedures for establishing project control
5
CONTRACTOR SURVEY REQUIREMENTS
• Survey Quality Control Plan• Quality Assurance
• Data Handling• Describes procedures for how data collection and
electronic or handwritten field book data is saved and backed up
• Field Procedures• Explains how accuracy tolerances will be met and proven• Describe control checks and procedures for daily set ups
• Office Procedures• Describe calculation procedures and second party review• Outline a plan of action for discrepancies found in plans• Daily downloads of field work performed
6
CONTRACTOR SURVEY REQUIREMENTS
Schedule a Meeting
A pre-survey meeting will be scheduled by the Project Manager. The meeting allows DEN-Survey to meet with the project surveyor and project manager to discuss control and airport requirements for the project.
7
CONTRACTOR SURVEY REQUIREMENTS
DEN BASE STATION NETWORK• CORS Continuous Operating Reference Station
• 6 Permanently fixed GPS receivers• Constant data logging for control post processing• Broadcast correction for RTK• Machine control• Internet connection required
• WIFI Hot Spot• Sim Card
• Must have contract with the airport for access to Network
8
ANY QUESTIONS?
QUALITY ASSURANCE @ DEN
GLENN FRIELER DEN QUALITY ASSURANCE MANAGERDENVER INTERNATIONAL AIRPORTDecember 12, 2018
2
DEN QA: WHAT DO WE DO ?
Provide QA Inspection and Special Inspection Services, QA Material Testing Services and Survey QA for all projects including Capital Improvement Projects and Maintenance Projects at DEN during all phases of the Project Lifecycle -Define, Design, Construction and Closeout.
3
TPS - QUALITY ASSURANCE SECTION
• DEN Quality Assurance Manager – Glenn Frieler Manager the following:
• QA Inspections, Special Inspections Services
Contract – AECOM Technical Services
• QA Materials Testing Laboratory Contract – Ground
Engineering
• DEN Survey
DEN QA: WHO ARE WE ?
4
What is the difference between QualityAssurance and Quality Control?
Quality Control (QC) is the contractor or consultant testing and inspecting their product and process to insure what they produce meets the specifications in the contract documents.
Quality Assurance (QA) is the owners testing and inspection to verify that the contractor’s or consultant’s products and procedures meet the contract specifications. This includes verifying the contractor or consultant is following the QC requirements in the contract documents.
5
Important Documents
1. Contract and General Contract Conditions
2. DSM & Specifications Division 1, General Requirements
3. CDOT Specification (Landside)
4. FAA Specifications (Airside)
5. IBC/CCD Building Codes
DEN QUALITY ASSURANCE• DEN QA Personnel are the eyes and ears for the DEN Project
Manager. • QA Inspector’s responsibilities include a key role in logistical
coordination with Landside, Airside and Terminal Operations.• QA Inspectors monitor compliance with DEN safety and security
requirements.
DEN QUALITY ASSURANCE
• QA Inspection and Testing activities identify, document and record work progress & quantities, deficient or non-conforming work.
• DEN QA Inspectors utilize the latest iPads and BIM 360 Field technology.
8
DEN Use of BIM360 Field
9
DEN Use of BIM360 Field Report
10
DEN Use of BIM360 Field Report
AIRPORT INFRASTRUCTURE MANAGEMENTINFRASTRUCTURE PROJECTS
MICHELLE MARTIN, P.E.DIRECTOR OF INFRASTRUCTURE
2
ORGANIZATIONAL CHART
3
ORGANIZATIONAL CHART
4
INFRASTRUCTURE
Airside Engineering• Divided by the Airport Operations Area (AOA) fence• Projects include runways, taxiways, vehicle service roads, gate apron,
drainage improvements, utilities and lighting • Airfield work requires specialized pre-qualification levels• Requires higher insurance levels
Landside Engineering• Projects include Peña Boulevard, all roadways, bridges, parking lots and
utilities
Tactical Planning• Projects are coordinated for operational impacts on the airfield• Projects include fuel work, passenger loading bridges (PLBs), gate shutdowns,
runway and taxiway work, hold room impacts to gates and construction haul routes
AIRPORT INFRASTRUCTURE MANAGEMENTAIRSIDE ENGINEERING
KIMBERLY WATANABE, P.E. AIRSIDE ENGINEERING SUPERVISOR
6
Scope of Work: • Replace deteriorated concrete slabs & joint
sealant• Replace airfield electrical components, light
fixtures, transformers, cables, & signs• Expand TW L safety area from ADG IV to
ADG V Status/Schedule:
• Contract is fully executed, design underway• Package 1 RW Advertise for Bid – Dec 2018 • Package 1 RW Construction June - Sept 2019• Package 2 TW Construction June - Sept 2020
RW 17R-35L COMPLEX PAVEMENT & LIGHTING REHABILITATION
RW 1
7R-3
5L, P
acka
ge 1
TW M
& T
W L
, Pac
kage
2Conc A
Conc B
South Cargo
7
2019 ANNUAL AIRFIELD PAVEMENT REHAB
Scope of Work:• Remove and replace airfield pavement in various locationsStatus/Schedule: • Project will advertise January• Construction: June – December
TWY BS
Concourse B
TWY BN
TWY
H
AIRPORT INFRASTRUCTURE MANAGEMENTLANDSIDE ENGINEERING
MICHAEL CLOUD, P.E. LANDSIDE ENGINEERING SUPERVISOR
9
Scope of Work:• Concrete panel replacement/spall repairs on in
bound and out bound Peña Blvd from I-70 to the terminal
• Class E (6 hour mix)
• Concrete panel replacements in parking lot areas and secondary roadways
• Panel undersealing• Diamond Grinding and Joint Sealing• Asphalt pavement repairs on secondary
roadways and parking lots• Covercoat• Joint Sealing
Status/Schedule: • Project will advertise in January 2019• Construction Start: May 2019• Construction Finish: October 2019
ANNUAL PAVEMENT REHAB LANDSIDE 2019
10
Scope of Work: • Relocate existing Landside Employee Parking Lot
• Current: E 78th Ave, East of Jackson Gap St• Proposed: E 74th Ave, West of Jackson Gap St
• Construction of approximate 5,000 space surface parking lot• Water quality, piped drainage, lighting, bus shelter, fencing• ~ 173,000 SY of surface pavement• ~ 150,000 CY of Embankment
Status/Schedule: • Project will advertise 1Q 2019• Construction anticipated:
• June 2019 to October 2020
LANDSIDE EMPLOYEE PARKING LOT
11
PIKES PEAK PARKING RESTORATION PROJECTScope of Work:
• Rehabilitation of the concrete bus lanes and HMA parking facility with PCCP pavement• Base Bid: ~ 33,000 SY of 10-inch PCCP• Bid Alternate: ~ 274,000 SY of 5-inch PCCP White topping
• ADA and Shelter island improvements• Upgrades to the electrical systems and additional signage and lighting upgrades
Status/Schedule: • Project advertised October 2018 • Construction Start: April 2019• Construction Finish: November 2019
12
HERTZ PARKING LOT EXPANSIONScope of Work:
• Master Planning Study• Expansion of Hertz to meet current and future market share
• HMA: ~ 16,000 Tons• Embankment: ~ 100,000 CY • Box Culvert: ~ 2000 LF
• 404 Permit and Wetland Impacts (3.5 Acres)• Electrical, Lighting, Striping, Drainage and Water Quality
Status/Schedule: • Design: Jan. 2019 to Jan. 2020• Advertise for Bid: Feb. 2020 • Construction Start: 3rd Quarter 2020• Construction Finish: 2nd Quarter 2021
AIRPORT INFRASTRUCTURE MANAGEMENTTACTICAL PLANNING
JENNY INGLISH, C.M., PMP, ACETACTICAL PLANNING SUPERVISOR
14
TACTICAL PLANNING
Tactical Planning Coordination
*The following list is a sample of the types of items that tactical planning should be involved in.
Fuel Work/Shut Down• DBBV• EFSO• Tanker Fueling
PLBs• Shut Down/MX• Training• Retrofit/Install
Gates• Shut Down• No Aircraft/RON• Preventive MX• Painting
Hold Rooms• PLB Door Impact• Power Outage• Seating or HR
Configuration
Emergency Repairs
Trench Drains and Manhole Work Adjacent to Gates/Apron/Twys/Rwys
Utility ImpactsPower Outages/Water
Shutdowns- Concourses or Tenants
Passenger and Tenant Conveyances
Construction/Routine Maintenance on/adjacent
to Gates/Apron/Twys/Rwys
Safety Risk Assessment Preparation
Batch Plants/Haul Routes/Laydown Areas/ GSE/Parking/Storage
Sequencing/Phasing Plans/Site Capture/Barricade Layout
• Sequencing Meetings• Scheduling
• Design Meetings• Pre- Construction Meetings
Tactical Planning is also tasked with facilitating Stakeholder Meetings and Airline Engagement
Tactical Planning CoordinationTactical Planning needs to be included in the Planning, Design and Construction of work on the airfield/concourses to ensure that operational impacts are communicated to Stakeholders; Operational Impacts are limited and efficient as possible; and to validate that the projects’ Operational Impacts are maintained with an Airport-wide perspective.
*The following list is a sample of the types of items that tactical planning should be involved in.
Please ensure that you invite a Tactical Planner to any meetings regarding:
Fuel Work/Shut Down• DBBV• EFSO• Tanker Fueling
PLBs• Shut Down/MX• Training• Retrofit/Install
Gates• Shut Down• No Aircraft/RON• Preventive MX• Painting
Hold Rooms• PLB Door Impact• Power Outage• Seating or HR
Configuration
Emergency Repairs
Trench Drains and Manhole Work Adjacent to Gates/Apron/Twys/Rwys
Utility ImpactsPower Outages/Water
Shutdowns- Concourses or Tenants
Passenger and Tenant Conveyances
Construction/Routine Maintenance on/adjacent
to Gates/Apron/Twys/Rwys
Safety Risk Assessment Preparation
Batch Plants/Haul Routes/Laydown Areas/ GSE/Parking/Storage
Sequencing/Phasing Plans/Site Capture/Barricade Layout
Any type of work that will have an operational impact to the Airline, Stakeholders or Tenants
• Weekly Construction Meetings • Phasing Discussions
Contact with the Airlines needs to be coordinated by a Tactical Planner
PLANNING + DESIGN
FABIEN VIVIERSENIOR AIRPORT PLANNERDECEMBER, 13 2018
2
PLANNING AND DESIGN OVERVIEW
• The division is to provide the short and long range planning and overall design standards to ensure there is a cohesive picture for the Airport
• DESIGN• Architectural• Wayfinding and Signage• Space Planning
• AIRFIELD PLANNING• Geographical Information System
SVP Planning & Design
BILL POOLE
Director of Design
BRETT HARTLE
Manager of Environmental Graphics/Wayfi
nding JERRY OLSON
Project Inspector
DAVID PRICE
Project Manager KRYSTAL
SHUMACHER
Senior ArchitectPAUL SUN
Architectural/BIM Designer
AUDREY VOORHIES
Landscape Architect
(Contract as needed)
Terminal/ Space Planner
JOVAUGHN EWING
Director of Planning (Vacant)
Airport Planning Manager
JEANNETTE HILAIRE
Principal Airport PlannerPAWEL
MANKOWSKI
Senior Airport Planner
Tim Hester
Senior Airport Planner
FABIEN VIVIER
Associate Airport Planner
ADAM CHISHOLM
(COOP PLANNER)
Manager GIS & Mapping
GIS Data AdministratorJESSE KUCENIC
GIS AnalystBEN KELLER
GIS Data Administrator
DENNIS ANGLAND
Planning + Design
CoordinatorSHYVONE
COOKS
3
PLANNING & DESIGN ORG CHART (November 19, 2018)
Future DEN Staff
Current DEN Staff
4
• Master Plans
• Gate Requirements
• Modification to Standards
• ALP Updates
• Roadway Assessments
• AGTS Capacity
PLANNING STUDIES & NEEDS ASSESSMENTS
5
PASSENGER FORECAST COMPARISON
Source: InterVISTAS
31.0
32.3
35.0
36.9
38.0
38.8
36.0
35.7
37.5
42.3
43.4
47.3
49.9
51.3
50.3
52.0
52.9
53.2
52.6
53.5
54.0
58.3
61.4
64.3
66.5
68.5
70.7
73.6
76.3
79.0
81.4
83.7
85.9
87.9
89.8
91.7
93.6
95.5
97.4
99.3
101.
110
3.0
104.
910
6.8
108.
711
0.6
0
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Annu
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Historical 2018 Forecast 2015 Forecast 2006 Forecast
Strategic land use plan
6
7
• Concourses
• Hold Rooms-review consultants studies and plans
• Gate Utilization Monthly Report
• Aircraft Gate Layout & Paint Markings
• Runway & Taxiway System
AIRFIELD PLANNING
• 111 Jet bridge Gates• 38 Ground load Gates• 6 New ground load gates
8
Concourse A • New 12 narrow body gates
(west expansion)Concourse B
• New 4 narrow body gates (west expansion)
• New 7 narrow body gates (east expansion)
• Total of 11 new narrow body gates
Concourse C • New 16 narrow body gates (east
expansion)• Concourse A + B + C = 12 + 11 + 16 =
39 new narrow body gates
CONCOURSE EXPANSION
9
LONGER-TERM OPTIONS
10
• Maintain safe and navigable airspace
• Obstructions
• Construction
• Compatible land use
• 7460 – Notice of Proposed Construction
• Required for ALL projects that occur at DEN
• FAA determination required prior to the start of work
• 90 day FAA review time
• DEN Planning submits all 7460’s for airport projects
AIRSPACE PROTECTION
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